Agenda Item
a. Ratification and Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ Contract Renewal #2 of 4 (Not to Exceed $10,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations and
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the ratification and renewal of (#2 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not to exceed amount of $10,000,000. Ratification is required from June 1, 2026.
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc
Why: This request is a ratification and contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both SPLOST and Non-SPLOST projects. This request extends the agreement for an additional year, (with ratification) effective June 1, 2026, through May 30, 2027.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the SPLOST program. This recommendation is for the second of four (#2 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services, in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and ESPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be presented to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations, 678.676.1419
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
Client#: 4652 GOOMI
DATE (MM/DD/YYYY)
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this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER NAME: Julie Faulkner
Harmon Dennis Bradshaw, Inc. PHONE FAX
(A/C, No, Ext): 334-273-7277 (A/C, No): 334-273-9197
334-273-7277 E-MAIL
ADDRESS: jfaulkner@hdbinsurance.com
P.O. Box 241667 INSURER(S) AFFORDING COVERAGE NAIC #
Montgomery, AL 36124 INSURER A : Arch Insurance Company 11150
INSURED INSURER B : HDI/Hartwell Insurance Co-Foray 17616
Goodwyn Mills & Cawood, Inc.
INSURER C :
Goodwyn Mills & Cawood, LLC
INSURER D :
PO Box 242128
INSURER E :
Montgomery, AL 36124
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY X X ZAGLB9258003 10/01/2025 10/01/2026 EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000
PRO-
POLICY X JECT LOC PRODUCTS - COMP/OP AGG $ 4,000,000
OTHER: $
A AUTOMOBILE LIABILITY X X ZACAT9294203 10/01/2025 10/01/2026 COMBINED SINGLE LIMIT
(Ea accident) $ 2,000,000
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
X AUTOS ONLY X AUTOS ONLY (Per accident) $
$
B UMBRELLA LIAB OCCUR X X B1098M255353 10/01/2025 10/01/2028 EACH OCCURRENCE $ 10,000,000
X EXCESS LIAB X CLAIMS-MADE AGGREGATE $ 10,000,000
DED X RETENTION $0 $
WORKERS COMPENSATION PER OTH-
A AND EMPLOYERS' LIABILITY
X ZAWCI9750103 10/01/2025 10/01/2026 X STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: RFQu 24-752-017
DeKalb County School District and The Owner are named as Additional Insured on the General Liability
(Ongoing and Completed Operations) and Automobile Liability policies on a Primary and Non-Contributory basis
as their interest may appear regarding work performed or services provided by the named insured for
(See Attached Descriptions)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Dekalb County School District THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
1701 Mountain Industrial Blvd. ACCORDANCE WITH THE POLICY PROVISIONS.
Stone Mountain, GA 30083
AUTHORIZED REPRESENTATIVE
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DESCRIPTIONS (Continued from Page 1)
referenced project, where required by written contract and subject to the policy terms, conditions, and
exclusions. Waiver of Subrogation applies to the additional insured with respect to General Liability, Auto
Liability and Workers Compensation, where required by written contract and subject to the policy terms,
conditions, and exclusions. Umbrella Liability is follow form over General Liability, Auto Liability and
Workers Compensation. 30 day Notice of Cancellation is provided per policy terms, conditions, and
exclusions.
SAGITTA 25.3 (2016/03) 2 of 2
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