Agenda Item
a. Ratification and Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ Contract Renewal #2 of 4 (Not to Exceed $10,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations and
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the ratification and renewal of (#2 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not to exceed amount of $10,000,000. Ratification is required from June 1, 2026.
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc
Why: This request is a ratification and contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both SPLOST and Non-SPLOST projects. This request extends the agreement for an additional year, (with ratification) effective June 1, 2026, through May 30, 2027.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the SPLOST program. This recommendation is for the second of four (#2 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services, in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and ESPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be presented to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations, 678.676.1419
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
Client#: 171819 PIERCGOO
DATE (MM/DD/YYYY)
ACORD TM CERTIFICATE OF LIABILITY INSURANCE 05/13/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
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REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
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this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER NAME: Rachel Townsend/Michelle Weweh
USI Southwest PHONE FAX
(A/C, No, Ext): 713 490-4600 (A/C, No): 713-490-4700
9811 Katy Freeway, Suite 500 E-MAIL
ADDRESS: rachel.townsend@usi.com
Houston, TX 77024 INSURER(S) AFFORDING COVERAGE NAIC #
713 490-4600 INSURER A : American Casualty Company of Reading PA 20427
INSURED INSURER B : Continental Insurance Company 35289
PGAL, Inc. 29459
INSURER C : Twin City Fire Insurance Company
PGAL, LLC 20494
INSURER D : Transportation Insurance Company
3131 Briarpark Drive, Suite 200 20478
INSURER E : National Fire Insurance Co. of Hartford
Houston, TX 77042 41718
INSURER F : Endurance American Specialty Ins Co
COVERAGES CERTIFICATE NUMBER: 54135812 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY 6043241375 08/12/2025 08/12/2026 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 1,000,000
MED EXP (Any one person) $ 15,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
PRO-
POLICY X JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
B AUTOMOBILE LIABILITY 6043241330 08/12/2025 08/12/2026 COMBINED SINGLE LIMIT
(Ea accident) $ 1,000,000
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
X AUTOS ONLY X AUTOS ONLY (Per accident) $
$
B X UMBRELLA LIAB X OCCUR 6043241361 08/12/2025 08/12/2026 EACH OCCURRENCE $ 10,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000
DED X RETENTION $10000 $
WORKERS COMPENSATION PER OTH-
D AND EMPLOYERS' LIABILITY
6043241344 08/12/2025 08/12/2026 X STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
F Professional DPL30041732102 08/12/2025 08/12/2026 $5,000,000 per claim
Liability $5,000,000 annl aggr.
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
** California Workers Comp Information **
E: National Fire Insurance Co. of Hartford / NAIC# 20478
Policy No. 6043241358 - Eff Date: 08/12/2025 Exp Date: 08/12/2026
WC Each Accident Limit: $1,000,000
(See Attached Descriptions)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
DeKalb County School District THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Sam A. Moss Service Center 1780 ACCORDANCE WITH THE POLICY PROVISIONS.
Montreal Road
Tucker, GA 30084 AUTHORIZED REPRESENTATIVE
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#S54135812/M50327679 SACT
DESCRIPTIONS (Continued from Page 1)
WC Policy Limit: $1,000,000
WC Each Employee Limit: $1,000,000
** Excess Umbrella Liability Information **
C: Twin City Fire Insurance Company / NAIC# 29459
Policy No. 61HVZBJ2VAS - Eff Date: 08/12/2025 Exp Date: 08/12/2026
Excess Liability Each Occ Limit: $4,000,000
Excess Liability Aggregate Limit: $4,000,000
The Certificate Holder is included as an Additional Insured under the Blanket Additional Insured
endorsement, on the General Liability and Auto Liability policies, on a primary and non-contributory basis,
only when there is a written contract that requires such status, and only regarding work performed on behalf
of the named insured.
The General Liability Blanket Additional Insured endorsement includes Ongoing and Completed Operations, as
defined by the policy.
All policies listed provide a Blanket Waiver of Subrogation as required by written contract executed prior
to a loss, except as prohibited by law.
All policies listed include an endorsement providing that 30 days notice of cancellation for reasons other
than nonpayment of premium and 10 days notice of cancellation for non-payment of premium will be given to
the Certificate Holder by the Insurance Carrier, if required by written contract.
The Umbrella Liability policy follows form to the underlying General and Automobile Liability, and Workers
Compensation policies.
Insured does not own any autos.
Job Number:RFQu 24-752-017
Project End Date:05/06/2026
SAGITTA 25.3 (2016/03) 2 of 2
#S54135812/M50327679