Agenda Item
a. Ratification and Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ Contract Renewal #2 of 4 (Not to Exceed $10,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations and
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the ratification and renewal of (#2 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not to exceed amount of $10,000,000. Ratification is required from June 1, 2026.
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc
Why: This request is a ratification and contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both SPLOST and Non-SPLOST projects. This request extends the agreement for an additional year, (with ratification) effective June 1, 2026, through May 30, 2027.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the SPLOST program. This recommendation is for the second of four (#2 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services, in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and ESPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be presented to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations, 678.676.1419
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 5/7/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Lisa Myers
Marsh & McLennan Agency LLC PHONE FAX
611 Pointe North Blvd (A/C, No, Ext): 229-883-2424 (A/C, No):
E-MAIL
Albany GA 31721 ADDRESS: Lisa.Myers@Marshmma.com
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Selective Ins. Co. of SC 19259
SRJARCHI1
INSURED INSURER B : Selective Ins. Co. of Southeast 39926
SRJ Architects Inc.
P.O. Box 70489 INSURER C :
Albany GA 31708 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 1114505632 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY S1970771 1/1/2026 1/1/2027 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000
PRO-
POLICY JECT LOC PRODUCTS - COMP/OP AGG $ 3,000,000
OTHER: $
A COMBINED SINGLE LIMIT $ 1,000,000
AUTOMOBILE LIABILITY S1970771 1/1/2026 1/1/2027 (Ea accident)
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
NON-OWNED
X HIRED
AUTOS ONLY
X AUTOS ONLY
PROPERTY DAMAGE
(Per accident) $
$
A X UMBRELLA LIAB X OCCUR S1970771 1/1/2026 1/1/2027 EACH OCCURRENCE $ 3,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 3,000,000
X RETENTION $ $
DED 0
PER OTH-
B WORKERS COMPENSATION WC7977786 1/1/2026 1/1/2027 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE
N E.L. EACH ACCIDENT $ 500,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 500,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 500,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
(GL) Additional Insured per form BP 72 86 12 21 Businessowners Liability Enhancement - Architects and
Engineers
(GL) Additional Insured Primary/Non-Contributory per form BP 72 86 12 21 Businessowners Liability
Enhancement - Architects and Engineers
(GL) Waiver of Subrogation per form BP 72 86 12 21 Businessowners Liability Enhancement - Architects and
Engineers
(Auto) Additional Insured per form CA 78 09 04 24 ElitePac Commercial Automobile Extension
(Auto) Waiver of Subrogation per CA 78 09 04 24 ElitePac Commercial Automobile Extension
See Attached...
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Dekalb County Board of Education
Dekalb County School District
1780 Montreal Rd. AUTHORIZED REPRESENTATIVE
Tucker, GA 30084
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: SRJARCHI1
LOC #:
ADDITIONAL REMARKS SCHEDULE Page 1 of 1
AGENCY NAMED INSURED
Marsh & McLennan Agency LLC SRJ Architects Inc.
P.O. Box 70489
POLICY NUMBER Albany GA 31708
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE
(WC) Waiver of Subrogation per form WC 00 03 13 Waiver of Our Right to recover From Others Endorsement
(Umbrella) Additional Insured per form #CXL 4 04 03 Commercial Umbrella Liability Coverage
Continued Certificate Holders: DeKalb County Board of Education and the DeKalb County School District
RE: Project #24-752-017 for Professional Architectural and Engineering Services.
30 day Notice of Cancellation with respect to General Liability, Automobile Liability And Umbrella Liability applies per form IL 79 90 03 24
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 5/7/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: David Spalinger
PHONE (229)883-2928 FAX
Stewart Short Insurance Services (A/C, No, Ext): (A/C, No):
(229)883-5327
E-MAIL dspalinger@shortinsurancegroup.com
121 N Westover Blvd ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
Albany GA 31707 INSURER A : RLI Insurance Company
INSURED INSURER B :
SRJ Architects, Inc. INSURER C :
P.O. Box 70489 INSURER D :
INSURER E :
Albany GA 31708 INSURER F :
COVERAGES CERTIFICATE NUMBER: CL25121844310 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED
A CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
X Professional Liability RDP0060648 1/1/2026 1/1/2027 MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
X POLICY PRO-
JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
ALL OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS AUTOS
NON-OWNED PROPERTY DAMAGE $
HIRED AUTOS AUTOS (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Request for qualifications (RFQu) No.24-752-017 for Professional Architectural and engineering services
60 Day notice of cancellation applies
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
DeKalb County Board of Education THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Dekalb County School District
1780 Montreal Rd.
AUTHORIZED REPRESENTATIVE
Tucker, GA 30084
David Short/DGS
© 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD
INS025 (201401)