Agenda Item
a. Ratification and Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ Contract Renewal #2 of 4 (Not to Exceed $10,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations and
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the ratification and renewal of (#2 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not to exceed amount of $10,000,000. Ratification is required from June 1, 2026.
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc
Why: This request is a ratification and contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both SPLOST and Non-SPLOST projects. This request extends the agreement for an additional year, (with ratification) effective June 1, 2026, through May 30, 2027.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the SPLOST program. This recommendation is for the second of four (#2 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services, in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and ESPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be presented to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1376
Mr. Darrell Stallings, Chief of Capital Improvements, Division of Operations, 678.676.1419
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 04/06/2026
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AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
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PRODUCER CONTACT
THE SERVICE AGENCY/PHS NAME:
PHONE (866) 467-8730 FAX
20267128 (A/C, No, Ext): (A/C, No):
The Hartford Business Service Center
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ADDRESS:
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INSURER(S) AFFORDING COVERAGE NAIC#
INSURED INSURER A : Hartford Underwriters Insurance Company 30104
SY RICHARDS, ARCHITECT INC. DBA Thrasher Comeau INSURER B :
Architecture
INSURER C :
PO Box 585
MONROE GA 30655-0585 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP
TYPE OF INSURANCE LIMITS
LTR INSR WVD (MM/DD/YYYY) (MM/DD/Y YYY)
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR $1,000,000
PREMISES (Ea occurrence)
X General Liability MED EXP (Any one person) $10,000
A X X 20 SBA BA9D7W 05/05/2026 05/05/2027 PERSONAL & ADV INJURY $1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000
POLICY X PRO- LOC PRODUCTS - COMP/OP AGG $2,000,000
JECT
OTHER:
COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY $1,000,000
(Ea accident)
ANY AUTO BODILY INJURY (Per person)
ALL OWNED SCHEDULED
A AUTOS AUTOS
X X 20 SBA BA9D7W 05/05/2026 05/05/2027 BODILY INJURY (Per accident)
HIRED NON-OWNED PROPERTY DAMAGE
X AUTOS X AUTOS (Per accident)
X OCCUR EACH OCCURRENCE $5,000,000
X UMBRELLA LIAB
EXCESS LIAB CLAIMS-
A MADE 20 SBA BA9D7W 05/05/2026 05/05/2027 AGGREGATE $5,000,000
DED RETENTION $ 10,000
WORKERS COMPENSATION PER OTH-
X
AND EMPLOYERS' LIABILITY STATUTE ER
ANY Y/N E.L. EACH ACCIDENT $1,000,000
PROPRIETOR/PARTNER/EXECUTIVE
A N/ A 20 WEC AK6164 05/05/2026 05/05/2027 E.L. DISEASE -EA EMPLOYEE $1,000,000
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under E.L. DISEASE - POLICY LIMIT $1,000,000
DESCRIPTION OF OPERATIONS below
Employment Practices Liability Each Claim Limit $25,000
A 20 SBA BA9D7W 05/05/2026 05/05/2027
Insurance Annual Aggregate Limit $25,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Those usual to the Insured's Operations. RFQ #24-752-017 continuing contract for professional services.
CERTIFICATE HOLDER CANCELLATION
Dekalb County Board of Education SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
1701 MOUNTAIN INDUSTRIAL BLVD BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED
STONE MOUNTAIN GA 30083-1027 IN ACCORDANCE WITH THE POLICY PROVISIONS.
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ADDITIONAL REMARKS SCHEDULE Page 2 of 2
AGENCY NAMED INSURED
THE SERVICE AGENCY/PHS SY RICHARDS, ARCHITECT INC. DBA THRASHER COMEAU
POLICY NUMBER ARCHITECTURE
SEE ACORD 25 PO BOX 585
CARRIER NAIC CODE MONROE GA 30655-0585
SEE ACORD 25 EFFECTIVE DATE: SEE ACORD 25
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM
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Dekalb County Board of Education is an additional insured as provided by Blanket Additional Insured By Contract
Endorsement, Form SL 30 32 attached to this policy. Waiver of Subrogation applies in favor of the Certificate Holder per the
Business Liability Coverage Form SL 00 00, attached to this policy. Notice of Cancellation will be provided in accordance with
Form SL9013 attached to this policy. Coverage is primary and noncontributory per the Business Liability Coverage Form SL 00
00, attached to this policy.
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