Agenda Item
iii. Contract ~ Renewal ~ RFP 25-608 ~ Education Logistics, Inc. (EDULOG) ~1 of 4 (Not to Exceed $640,000) ~ Updated 8.7.2026
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal of RFP 25-608 for K-12 Routing and Planning with GPS Integration System that includes developed software solutions for Education Logistics, Inc. (EDULOG) for a not-to-exceed amount of $640,000. This is renewal one of four (1 of 4).
Why: Approval of the renewal will allow the DeKalb County School District (DCSD) to continue utilizing Education Logistics, Inc.'s (EDULOG) K-12 Routing and Planning with GPS Integration System. The turnkey system provides critical transportation management tools, including routing and planning, GPS integration, parent and student notification services, student ridership tracking (RFID), fleet metric reporting, and transportation operational support. Approval of the contract renewal with EDULOG will provide a turnkey GPS Technology Solution System.
Details: Education Logistics, Inc. (EDULOG) provides a turnkey K-12 Routing and Planning with GPS Integration System as outlined in the original proposal documents.
Use of the all-inclusive GPS system will increase transportation efficiency with automated tracking of all school buses improving safety and reducing DeKalb County School District (DCSD) exposure to liability .
This is an all-inclusive contract with the scope of the contract including all duties necessary to meet the technical support service, systems integration, and business requirements.
Approval of this renewal will allow DCSD to continue utilizing EDULOG's routing, planning, GPS integration, parent notification, student ridership, and related transportation management solutions.
Financial impact: General Operating Fund Budget: 100.2700.573000.00011.7100.1320.8012.040.0000 (Not to Exceed $640,000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Raymond Stanley, Executive Director of Fleet & Transportation, Division, 678.898.8055
Mr. Bernando C. Brown, Director of Transportation, Division of Operations, 678.676.0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
ORDER FORM
Date of Order Form July 13, 2026
Order Form Number DEKAGA 2026 – 2
Customer Name DeKalb County School District, GA
Duration of Initial Term 48 Months
Initial Term Start Date August 1, 2026
Initial Term End Date July 31, 2030
This Order Form is for the purchase of EDULOG’s Products and Services as set forth below. Provision of
Samsara Hardware and Services set forth herein is subject to the Terms and Conditions of the Customer’s
“Service Agreement – Education Logistics, Inc – Routing, Planning with GPS Intergation [sic] System”
executed by the Customer on October 29, 2025, and each of the Addenda marked below. This Order Form,
the attached Terms and Conditions, and all applicable Addenda (as checked in the boxes below) shall be
read together as one agreement (“Agreement”).
☒ Samsara Customer Terms Acknowledgement Agreement
ORDER FORM PRICE
DeKalb County School District
Order Form — Transportation Platform · 4-year term
DESCRIPTION QTY ANNUAL SUBSCRIPTION*
Transportation Platform $42,750
4-year term
INCLUDED SOFTWARE BUNDLES
INCLUDED HARDWARE & SERVICES
GPS - Samsara (x150) 150
Training, Implementation & Onboarding Included
Total Annual Subscription $42,750
*Annual subscription fees are subject to annual increases of 5%.
Order Form Page 1 of 2
Rev. 2026.3
Billing Details
Recurring Edulog Subscription Dates
License Term August 1, 2026 to July 31, 2030
Billing Start Date August 1, 2026
First Invoice Issued Upon Order Form Execution
Months/Units Covered in First 12 months, 150 Units
Invoice
Invoice Anniversary Date August 1, 2027
Payment Terms Net 30
Please also sign and date the Samsara Customer Terms Acknowledgement Agreement below.
By executing this Order Form, the parties are bound by the Agreement.
Education Logistics, LLC DeKalb County School District
3000 Palmer Street 1701 Mountain Industrial Boulevard
Missoula, MT 59808 Stone Mountain, GA 30083
Date: Date:
By: By:
Name: Name:
Title: Title:
Order Form Page 2 of 2
Rev. 2026.3
Samsara Customer Terms Acknowledgement Agreement
This Customer Acknowledgement Agreement (“Agreement”), is entered into as of July 2nd,
2026, between Samsara Inc. (“Samsara”) and Customer undersigned below (collectively, the
“Parties”). This Agreement, along with any additional order forms or terms of service, govern
Customer’s purchase of Samsara products and services.
WHEREAS, Customer desires to purchase Samsara Products, including hardware devices and
software licenses, through a reseller, Education Logistics, Inc. (“Edulog”);
WHEREAS, Samsara desires to clarify the terms applicable to such purchase;
NOW, THEREFORE, in consideration of the foregoing and for other good and valuable
consideration set forth herein, the receipt and sufficiency of which are hereby acknowledged,
the Parties hereby agree as follows:
1. Customer’s use of and access to the Hardware, Products, and Services purchased through
Edulog, as specified in an applicable Order Form, is governed by Samsara’s Terms of
Service found at www.samsara.com/terms-of-service (the “Terms”), unless
otherwise agreed in writing. Any capitalized terms not defined herein shall have the
meaning set forth in the Terms.
2. By signing this Agreement and an applicable Order Form, Customer is entering into a
48 month license commitment, subject to the Terms and which may only be
terminated pursuant to the Terms. Customer incurs payment obligations upon
shipment of the Hardware and shall pay for the Products purchased under an Order
Form within thirty (30) days of receipt of invoice.
3. Notwithstanding anything in this Agreement or the Terms to the contrary, either Party
may terminate upon material breach by the other Party, if such breach remains uncured
for a period of thirty (30) days following receipt of written notice from either Party.
4. Notwithstanding anything in this Agreement or the Terms to the contrary, the continuation
of this Agreement on an annual basis after the Effective Date is contingent upon the
appropriation of sufficient funds. If sufficient funds fail to be appropriated to provide for
the continuation of the Agreement, the Agreement shall terminate on the date of the
beginning of the subsequent fiscal year for which funds have not been appropriated.
Samsara shall be entitled to payment for deliverables in progress; liabilities, fees, or
costs caused by such termination including for obligations that extend beyond the date of
termination; and reasonable Agreement close-out costs.
5. To the extent there is any conflict between (i) the terms of this Agreement and (ii)
the terms of the applicable Order Form or any other contract related to the purchase
of Products, the terms of this Agreement shall prevail.
[The remainder of this page is intentionally left blank.]
Samsara Customer Terms Acknowledgement Agreement Page 1 of 2
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the later date
set forth below.
SAMSARA INC.
By:
Name:
Title:
Date:
DEKALB COUNTY SCHOOL DISTRICT
By:
Name:
Title:
Date:
Samsara Customer Terms Acknowledgement Agreement Page 2 of 2