DeKalb County SD, GA Edulog Order Form for 150 additional licenses and GPS Hardware (07.13.26)

AID 2043430 · View on Simbli

Agenda Item

iii. Contract ~ Renewal ~ RFP 25-608 ~ Education Logistics, Inc. (EDULOG) ~1 of 4 (Not to Exceed $640,000) ~ Updated 8.7.2026

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal of RFP 25-608 for K-12 Routing and Planning with GPS Integration System that includes developed software solutions for Education Logistics, Inc. (EDULOG) for a not-to-exceed amount of $640,000. This is renewal one of four (1 of 4).
Why: Approval of the renewal will allow the DeKalb County School District (DCSD) to continue utilizing Education Logistics, Inc.'s (EDULOG) K-12 Routing and Planning with GPS Integration System. The turnkey system provides critical transportation management tools, including routing and planning, GPS integration, parent and student notification services, student ridership tracking (RFID), fleet metric reporting, and transportation operational support. Approval of the contract renewal with EDULOG will provide a turnkey GPS Technology Solution System.
Details: Education Logistics, Inc. (EDULOG) provides a turnkey K-12 Routing and Planning with GPS Integration System as outlined in the original proposal documents.
Use of the all-inclusive GPS system will increase transportation efficiency with automated tracking of all school buses improving safety and reducing DeKalb County School District (DCSD) exposure to liability .

This is an all-inclusive contract with the scope of the contract including all duties necessary to meet the technical support service, systems integration, and business requirements.

Approval of this renewal will allow DCSD to continue utilizing EDULOG's routing, planning, GPS integration, parent notification, student ridership, and related transportation management solutions.
Financial impact: General Operating Fund Budget: 100.2700.573000.00011.7100.1320.8012.040.0000 (Not to Exceed $640,000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Raymond Stanley, Executive Director of Fleet & Transportation, Division, 678.898.8055
Mr. Bernando C. Brown, Director of Transportation, Division of Operations, 678.676.0090
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
 ORDER FORM

 Date of Order Form               July 13, 2026

 Order Form Number                DEKAGA 2026 – 2

 Customer Name                    DeKalb County School District, GA

 Duration of Initial Term         48 Months

 Initial Term Start Date          August 1, 2026

 Initial Term End Date            July 31, 2030


This Order Form is for the purchase of EDULOG’s Products and Services as set forth below. Provision of
Samsara Hardware and Services set forth herein is subject to the Terms and Conditions of the Customer’s
“Service Agreement – Education Logistics, Inc – Routing, Planning with GPS Intergation [sic] System”
executed by the Customer on October 29, 2025, and each of the Addenda marked below. This Order Form,
the attached Terms and Conditions, and all applicable Addenda (as checked in the boxes below) shall be
read together as one agreement (“Agreement”).

  ☒    Samsara Customer Terms Acknowledgement Agreement


ORDER FORM PRICE

DeKalb County School District
Order Form — Transportation Platform · 4-year term

DESCRIPTION                                            QTY         ANNUAL SUBSCRIPTION*
Transportation Platform                                                          $42,750
4-year term
INCLUDED SOFTWARE BUNDLES
INCLUDED HARDWARE & SERVICES
GPS - Samsara (x150)                                       150
Training, Implementation & Onboarding                 Included
Total Annual Subscription                                                             $42,750

*Annual subscription fees are subject to annual increases of 5%.




Order Form Page 1 of 2
Rev. 2026.3
Billing Details

Recurring Edulog Subscription Dates

 License Term                      August 1, 2026 to July 31, 2030

 Billing Start Date                August 1, 2026

 First Invoice Issued              Upon Order Form Execution

 Months/Units Covered in First     12 months, 150 Units
 Invoice

 Invoice Anniversary Date          August 1, 2027

 Payment Terms                     Net 30


Please also sign and date the Samsara Customer Terms Acknowledgement Agreement below.
By executing this Order Form, the parties are bound by the Agreement.



Education Logistics, LLC                              DeKalb County School District
3000 Palmer Street                                    1701 Mountain Industrial Boulevard
Missoula, MT 59808                                    Stone Mountain, GA 30083

Date:                                                 Date:

By:                                                   By:

Name:                                                 Name:

Title:                                                Title:




Order Form Page 2 of 2
Rev. 2026.3
                  Samsara Customer Terms Acknowledgement Agreement

This Customer Acknowledgement Agreement (“Agreement”), is entered into as of July 2nd,
2026, between Samsara Inc. (“Samsara”) and Customer undersigned below (collectively, the
“Parties”). This Agreement, along with any additional order forms or terms of service, govern
Customer’s purchase of Samsara products and services.

WHEREAS, Customer desires to purchase Samsara Products, including hardware devices and
software licenses, through a reseller, Education Logistics, Inc. (“Edulog”);

WHEREAS, Samsara desires to clarify the terms applicable to such purchase;

NOW, THEREFORE, in consideration of the foregoing and for other good and valuable
consideration set forth herein, the receipt and sufficiency of which are hereby acknowledged,
the Parties hereby agree as follows:

    1. Customer’s use of and access to the Hardware, Products, and Services purchased through
       Edulog, as specified in an applicable Order Form, is governed by Samsara’s Terms of
       Service found at www.samsara.com/terms-of-service (the “Terms”), unless
       otherwise agreed in writing. Any capitalized terms not defined herein shall have the
       meaning set forth in the Terms.
   2. By signing this Agreement and an applicable Order Form, Customer is entering into a
       48 month license commitment, subject to the Terms and which may only be
       terminated pursuant to the Terms. Customer incurs payment obligations upon
       shipment of the Hardware and shall pay for the Products purchased under an Order
       Form within thirty (30) days of receipt of invoice.
    3. Notwithstanding anything in this Agreement or the Terms to the contrary, either Party
     may terminate upon material breach by the other Party, if such breach remains uncured
       for a period of thirty (30) days following receipt of written notice from either Party.
   4. Notwithstanding anything in this Agreement or the Terms to the contrary, the continuation
       of this Agreement on an annual basis after the Effective Date is contingent upon the
       appropriation of sufficient funds. If sufficient funds fail to be appropriated to provide for
       the continuation of the Agreement, the Agreement shall terminate on the date of the
       beginning of the subsequent fiscal year for which funds have not been appropriated.
       Samsara shall be entitled to payment for deliverables in progress; liabilities, fees, or
       costs caused by such termination including for obligations that extend beyond the date of
       termination; and reasonable Agreement close-out costs.
   5. To the extent there is any conflict between (i) the terms of this Agreement and (ii)
       the terms of the applicable Order Form or any other contract related to the purchase
       of Products, the terms of this Agreement shall prevail.

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              Samsara Customer Terms Acknowledgement Agreement Page 1 of 2
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the later date
set forth below.

    SAMSARA INC.


    By:

    Name:

    Title:

    Date:



    DEKALB COUNTY SCHOOL DISTRICT

     By:

     Name:

     Title:

     Date:




              Samsara Customer Terms Acknowledgement Agreement Page 2 of 2