Agenda Item
b. Google Workspace for Education Plus Licensing with VivacityTech (Not to Exceed $412,300)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the DeKalb County Board of Education approve the renewal of Google Workspace for Education Plus licensing through VivacityTech for an amount not to exceed $412,300.
Why: The purpose of this agenda item is to provide continued access to Google Workspace for Education Plus, the District’s cloud-based productivity, collaboration, communication, and security platform. This renewal ensures uninterrupted access to instructional and administrative tools used daily by students and staff while maintaining advanced security, compliance, reporting, and data protection capabilities.
Details: Google Workspace for Education Plus provides an integrated suite of applications and services that support teaching, learning, communication, and operational efficiency across the District. The platform includes enhanced administrative controls, security features, analytics, and collaboration tools designed specifically for K-12 educational environments.
Key Services Include:
Secure cloud-based email, document creation, storage, and collaboration tools
Advanced security and threat protection capabilities
Enhanced reporting, analytics, and administrative controls
Data loss prevention and security investigation tools
Expanded Google Meet functionality and collaboration features
Centralized management of student and staff accounts
Support for instructional and operational workflows across all schools and departments
Financial impact: General Fund: 100.1000.553200.00011.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Vivacity Tech PBC
641 Fairview Ave Quote
Saint Paul, MN 55104
60781480288
(877) 731-2069
vivacitytech.com Quote expires: June 29, 2026
Account Name Project Name Payment Terms
DeKalb County School District Year 2 of 3 Google Workspace for Net 30
Education Plus - DeKalb County
School District
Prepared For Sales Representative Contract
Stephanie Young Megan Lokuta Rose No Contract Selected
megan@vivacitytech.com
stephanie_young@dekalbschoolsga.org
+14043965410
Products & Services
Item & Description Quantity Price Total
Google Workspace EDU+ Student Annual License 95,000 $4.34 $412,300.00
Workspace Education Plus Student Annual License
Google Workspace EDU+ Staff 23,750 $0.00 $0.00
Google Workspace Education Plus - Staff
Subtotal $412,300.00
Total $412,300.00
Terms
Prices quoted above for Google Workspace licenses are based on a three year term. By accepting the quoted prices, the
customer agrees to purchase Google Workspace licenses exclusively from Vivacity at the quoted prices for three years.
Pricing for less than a three year term is available upon request.
Credit Card Payments are subject to a 3% Convenience fee.
Vivacity Tech reserves the right to assign any order to our vendor Assignment of Funds programs. The programs are a beneficial way for Vivacity
to accommodate education or government end user orders. Please note that under these programs, the remittance address may change and
additional paperwork may be required. Should this order be allocated to one of these programs, the Vivacity procurement team will follow up with
further communication. We thank you in advance for your assistance in facilitating Vivacity's participation in these beneficial partnership
programs. Pricing provided on Quotes expires on the expiration date stated on each Quote or while supplies last. If pricing is no longer accurate
at the time of purchase your dedicated Account Manager will work with you to create an updated Quote.
Vivacity Tech PBC is the first and only Public Benefit Corporation to provide technology hardware to schools.
We are excited about this opportunity to work with you and your school district!