Agenda Item
vii. Contract ~ Cooperative Agreement ~ Multiple Contracts ~ Capital Improvement Project (CIP) 21836 - Dresden Elementary School Furniture, Fixtures and Equipment (FF&E) Purchase Approval (Not to Exceed $1,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the use of the following cooperative contracts for FF&E purchases for the Capital Improvement Project: 21836. Dresden Elementary School Replacement with a combined not-to-exceed amount of $1,500,000:
State of Georgia Contract No. 99999-001-SPD0000198-0057
Artcobell Corporation
State of Georgia Contract No. 99999-001-SPD0000198-0032
AllSeating
State of Georgia Contract No. 99999-001-SPD0000198-0019
The HON Company
TIPS Contract No. 230301
Ernie Morris Enterprises, Schola Craft Products Inc, National Public Seating and School Outfitters
NCPA Contract No. 07-120
Smith System Manufacturing Company
Equalis Contract No. R10-1176H
Glbal Industries, Inc.
Omnia Partners Contract No. R240120
Wenger Corporation
Why: Approval of these cooperative contracts will allow DCSD to efficiently address furniture needs for the Dresden Elementary School Replacement. This purchase will support the instructional and administrative programs at the new school while ensuring fiscal responsibility, procurement compliance, and operational flexibility. Additionally, approval is critical to support the established timeline of this project.
Details: DeKalb County School District is requesting to purchase Furniture, Fixtures and Equipment from various vendors for the CIP 21836 -Dresden Elementary School Replacement Project. This school replacement project at Dresden Elementary School was approved by the Board on May 6, 2024, and is slated to open in August 2028.
The vendors listed are authorized to purchase from State of Georgia contracts and national cooperative purchasing contracts.
Utilizing cooperative contracts allows the district to leverage nationally competitively solicited pricing, pre-vetted vendors, and legally compliant procurement processes without the time and cost of conducting separate bids. This approach delivers cost savings, standardized specifications, predictable lead times, warranty protection, and quality assurance, while reducing procurement risk and administrative burden. Ultimately, using cooperative contracts enables the district to respond more quickly to school needs while ensuring safe, durable, and equitable learning environments.
To maximize competition, quotes will be obtained from various vendors to leverage these agreements for our FF&E purchasing needs. This purchase will provide the school with furniture, fixtures, and equipment to support the instructional program and administrative office.
Financial impact: The financial impact, not to exceed $1,500,000, will be funded through the voter-approved E-SPLOST Fund using the account code:
SP6CIP.21836.FFE.1055
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1332
Mr. Hans Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1483
Mr. Artis Johnson, Program Director, Division of Operations, 404.790.8985
Effective: Upon Board Approval
Status: Pending Legal Approval by the Office of Legal Affairs
Docusign Envelope ID: 83C2D975-6E33-4B4E-8A6D-ECCB6E36D246
CONTRACT NUMBER: 99999-001-SPD0000198-0019
CONTRACT AMENDMENT #1
RENEWAL #1
This amendment by and between the Contractor and State Entity defined below shall be effective as of the date
listed below.
STATE OF GEORGIA CONTRACT
State Entity’s Name: Department of Administrative Services
Contractor’s Full Legal
The HON Company LLC
Name:
Contract Number: 99999-001-SPD0000198-0019
Contract Description: Office, Computer, and Educational Furniture
Contract Start Date: 11/1/2023
Current Contract Term: 11/1/2023 – 10/31/2025
WHEREAS, the Contract is in effect through the Current Contract Term as defined above; and the parties
desire to amend to correct the base period contract term, renew the contract, amend the Section 5 of the
eRFQ for SPD0000198, modify the administrative fee and discount structure for the above listed supplier
awarded under this Statewide Contract.
NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties do hereby agree as follows:
1. CONTRACT TERM: The current contract term is corrected to reflect the Begin Date of 12/1/2023 and
End Date of 11/30/2025 per the Standard Statewide Contract.
2. CONTRACT RENEWAL. The parties hereby agree that the contract will be renewed/extended for an
additional period of time as follows:
NEW CONTRACT TERM
Beginning Date of New Contract Term: December 1, 2025
End Date of New Contract Term: November 30, 2026
The parties agree the contract will expire at midnight on the date defined as the “End Date of the New
Revised 7/1/15 SPD-CP010
Docusign Envelope ID: 83C2D975-6E33-4B4E-8A6D-ECCB6E36D246
CONTRACT NUMBER: 99999-001-SPD0000198-0019
Contract Term” unless the parties agree to renew/extend the contract for an additional period of time.
3. PRICE CHANGE LANGUAGE: In Section 5: Cost and Pricing of the eRFQ for
SPD0000198, the contract language is hereby amended from:
“Discount percentages awarded will remain the same per subcategory throughout the term of
the statewide contract, including any statewide contract’s renewals and extensions.”
to:
“Discount percentages awarded will remain the minimum and may be increased but never
decreased through the term of the statewide contract, including any statewide contract’s
renewals and extensions.”
Exhibit A of this Amendment provides an excerpt from where these changes will take place.
4. ADMINISTRATIVE FEE: This statewide contract is hereby amended to revise the administrative fee
from 2% to 1.25%.
5. PRICING: The discount off MSRP structure offered under this Statewide Contract is hereby
amended to increase across all products, categories, and subcategories to reflect the reduction in
the administrative fee, as shown in Exhibit B.
a. PRICING EFFECTIVE DATE: All price changes expressed in this amendment document will
take effect as of January 1st, 2026, at 12:00am.
6. SUCCESSORS AND ASSIGNS. This Amendment shall be binding upon and incur to the benefit of
the successors and permitted assigns of the parties hereto.
7. ENTIRE AGREEMENT. Except as expressly modified by this Amendment, the contract shall be and
remain in full force and effect in accordance with its terms and shall constitute the legal, valid, binding
and enforceable obligations to the parties. This Amendment and the contract (including any written
amendments thereto), collectively, are the complete agreement of the parties and supersede any
prior agreements or representations, whether oral or written, with respect thereto.
IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed by their authorized
representatives.
CONTRACTOR
Contractor’s Full Legal Name: The HON Company LLC
(PLEASE TYPE OR PRINT)
Authorized Signature:
Printed Name and Title of Person Eric Schroeder
Signing: Vice President, Finance
Date: 09/26/25
Company Address: 600 E Second St.
Muscatine, IA 52761
Revised 7/1/15 SPD-CP010
Docusign Envelope ID: 83C2D975-6E33-4B4E-8A6D-ECCB6E36D246
CONTRACT NUMBER: 99999-001-SPD0000198-0019
STATE ENTITY
Authorized Signature:
Jim Barnaby
Printed Name and Title of Person
Deputy Commissioner
Signing:
State Purchasing Division
Date: 10/15/2025
200 Piedmont Avenue, S.E., Suite 1804, West Tower
Company Address: Atlanta, Georgia 30334-9010
Revised 7/1/15 SPD-CP010
Docusign Envelope ID: 83C2D975-6E33-4B4E-8A6D-ECCB6E36D246
CONTRACT NUMBER: 99999-001-SPD0000198-0019
Exhibit A
5.1. General Pricing Rules
By submitting a response, the Supplier agrees that it has read, understood, and will abide by the following
instructions/rules:
1. The submitted pricing must include all costs of performing pursuant to the resulting statewide
contract; and
2. Bids containing a minimum order/ship quantity or dollar value, unless otherwise called for in the
eRFQ, will be treated as non-responsive and may not be considered for award; and
3. The Supplier is required to provide net prices. In the event there is discrepancy between a
Supplier’s unit price and extended price, the unit price shall govern; and
4. In the event there is a discrepancy between (1) the Supplier’s pricing as quoted on an uploaded,
detailed cost sheet such as an Excel Worksheet and (2) the Supplier’s pricing as quoted by the
Supplier in one or more single line entries directly into the Sourcing Event screen (for example,
“Your Total Line Pricing” and/or “Your Unit Bid Price”), the former shall govern; and
5. The prices quoted and listed in the response shall be firm throughout the first year of the resulting
statewide contract, unless otherwise noted in the eRFQ or statewide contract. Suppliers may
request to escalate/de-escalate nationally published list prices once annually. The originally
awarded discount percentage off nationally published list prices will remain firm through the life of
the statewide contract. Discount percentages awarded will remain the minimum and may be
increased but never decreased through the term of the statewide contract, including any
statewide contract’s renewals and extensions. Contract prices shall be firm for the first 12 months
of the contract. Awarded suppliers may request price adjustment(s) for the second year of the
contract and as part of the contract renewal process. Additionally, all requests for price increase
must be made 60 days prior to the end of the first 12 months or 60 days prior to contract renewal.
Suppliers who do not upload a new catalog may requests a price increase by submitting
justifiable market related documentation, DOAS may take other factors into consideration in the
determination of approval of actual price adjustment amounts; and
6. Any additional discount(s) offered to the State must be clearly identified in Tab 5 of the Supplier’s
response. In the event the State is offered an additional discount, all discounts offered will be
applied uniformly to all Authorized Users that meet the requirement of the discount; and
…
5.3. Catalog Updates/Price Change Request and Product Additions/Deletions
Suppliers will be allowed to submit a new catalog once annually which includes their updated pricing, the
Supplier(s) new catalog will replace any Supplier(s) price increase. Suppliers who do not upload a new
catalog may requests a price increase by submitting justifiable market related documentation. Requests
that do not include documentation justifying the Suppliers increase request(s) may result in the request(s)
being denied. DOAS will use the documentation provided by the Supplier(s) along with any relevant
government indexes and benchmarking other states pricing, as the basis for the State’s decision.
Submitted price changes will not be effective until the Supplier(s) request is approved by the
State. Supplier(s) will honor prices for purchases made prior to the approval of any catalog
change. Discount percentages awarded will remain the same per subcategory throughout the
term of the statewide contract, including any statewide contract’s renewals and extensions.
Discount percentages awarded will remain the minimum and may be increased but never decreased
through the term of the statewide contract, including any statewide contract’s renewals and extensions.
Suppliers utilizing the current publicly available list price model, are not eligible for price increases
in the subcategories where the current publicly available list price model is utilized.
Suppliers will be allowed to submit product additions/deletions for awarded subcategories in their current
catalogs twice (2) annually, during the months of March and September.
Statewide Contract eRFQ
Revised 3/3/2021
24 of 27 SPD-SP002
Docusign Envelope ID: 83C2D975-6E33-4B4E-8A6D-ECCB6E36D246
CONTRACT NUMBER: 99999-001-SPD0000198-0019
Exhibit B Pricing Schedule
The following is the approved discount structure for the respective products approved under
the Statewide Contract for Office, Computer, and Educational Furniture with the supplier as
of the date listed in the amendment document.
DOCK INSIDE DELIVERY &
Category
DELIVERY DELIVERY INSTALLED
C-1 Case Goods: RTA Laminate 53.3% 52.0% 48.6%
C-2 Case Goods: RTA Steel 53.3% 52.0% 48.6%
C4 Case Goods: RTU Laminate 53.3% 52.0% 48.6%
C5 Case Goods: RTU Steel 55.5% 54.3% 51.0%
C-11 Modular: Classroom Furniture 53.3% 52.0% 48.6%
C12 Modular: Conference Room Furniture 53.3% 52.0% 48.6%
C15 Modular: Free Standing 53.3% 52.0% 48.6%
C16 Modular Panel Supported and Related Accessories 67.0% 66.1% 63.7%
C18 Modular: Task/Ambiant Lighting 67.0% 66.1% 63.7%
C-19 Modular: Visual Presentation System 53.3% 52.0% 48.6%
C-20 Modular: Ergonomics/Accessories 67.0% 66.1% 63.7%
C-23 Seating (2) Conference Room Chairs 53.3% 52.0% 48.6%
C-23 Seating (3) Ergonomic Chairs 53.3% 52.0% 48.6%
C-23 Seating (4) Executive Chairs 53.3% 52.0% 48.6%
C-23 Seating (5) Folding Chairs 53.3% 52.0% 48.6%
C-23 Seating (6) Guest Chairs 53.3% 52.0% 48.6%
C-23 Seating (7) High Back Chairs 53.3% 52.0% 48.6%
C-23 Seating (8) Mid Back Chairs 53.3% 52.0% 48.6%
C-23 Seating (9) Low Back Chairs 53.3% 52.0% 48.6%
C-23 Seating (10) Lounge Chairs 53.3% 52.0% 48.6%
C-23 Seating (11) Side Chairs 53.3% 52.0% 48.6%
C-23 Seating (13) Task Chairs 53.3% 52.0% 48.6%
C-23 Seating (14) Benches 53.3% 52.0% 48.6%
C-23 Seating (15) Stools 53.3% 52.0% 48.6%
Revised 8/26/15 SPD-CP010