REGION 4 EDUCATION SERVICE CENTER (ESC)
Contract # R240111
for
FURNITURE, INSTALLATION, AND RELATED SERVICES
with
METEOR EDUCATION, LLC
Effective: December 17, 2024
APPENDIX A
CONTRACT
This Contract (“Contract”) is made as of December 17, 2024 by and between Meteor Education, LLC
(“Contractor”) and Region 4 Education Service Center
(“Region 4 ESC”) for the purchase of FURNITURE, INSTALLATION, AND RELATED SERVICES
________________________________________(“the products
and services”).
RECITALS
WHEREAS, Region 4 ESC issued Request for Proposals Number RFP 24-01 for FURNITURE,
INSTALLATION, AND RELATED SERVICES (“RFP”), to which Contractor provided a response
(“Proposal”); and
WHEREAS, Region 4 ESC selected Contractor’s Proposal and wishes to engage Contractor
in providing the services/materials described in the RFP and Proposal;
WHEREAS, both parties agree and understand the following pages will constitute the
Contract between the Contractor and Region 4 ESC, having its principal place of business at
7145 West Tidwell Road, Houston, TX 77092.
WHEREAS, Contractor included, in writing, any required exceptions or deviations from
these terms, conditions, and specifications; and it is further understood that, if agreed to by
Region 4 ESC, said exceptions or deviations are incorporated into the Contract.
WHEREAS, this Contract consists of the provisions set forth below, including provisions of
all attachments referenced herein. In the event of a conflict between the provisions set forth
below and those contained in any attachment, the provisions set forth below shall control.
WHEREAS, the Contract will provide that any state and local governmental entities, public
and private primary, secondary and higher education entities, non-profit entities, and agencies
for the public benefit (“Public Agencies”) may purchase products and services at prices
indicated in the Contract upon the Public Agency’s registration with OMNIA Partners.
1) Term of agreement. The initial term of the Contract is for a period of three (3) years unless
terminated, canceled or extended as otherwise provided herein. Region 4 ESC shall have the
right in its sole discretion to renew the Contract for an additional term of up to two (2) years or
for a lesser period of time as determined by Region 4 ESC by providing written notice to the
Contractor of Region 4 ESC’s intent to renew thirty (30) days prior to the expiration of the
original term. Contractor acknowledges and understands Region 4 ESC is under no obligation
whatsoever to extend the term of this Contract. Notwithstanding the forgoing paragraph, the
term of the Contract, including any extension of the original term, shall be further extended
until the expiration of any Purchase Order issued under the Contract for a period of up to one
year beyond the Contract term.
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2) Scope: Contractor shall perform all duties, responsibilities and obligations, set forth in this
agreement, and described in the RFP, incorporated herein by reference as though fully set
forth herein.
3) Form of Contract. The form of Contract shall be the RFP, the Offeror’s proposal and Best and
Final Offer(s).
4) Order of Precedence. In the event of a conflict in the provisions of the Contract as accepted
by Region 4 ESC, the following order of precedence shall prevail:
i. This Contract
ii. Offeror’s Best and Final Offer
iii. Offeror’s proposal
iv. RFP and any addenda
5) Commencement of Work. The Contractor is cautioned not to commence any billable work or
provide any material or service under this Contract until Contractor receives a purchase order
for such work or is otherwise directed to do so in writing by Region 4 ESC.
6) Entire Agreement (Parol evidence). The Contract, as specified above, represents the final
written expression of agreement. All agreements are contained herein and no other
agreements or representations that materially alter it are acceptable.
7) Assignment of Contract. No assignment of Contract may be made without the prior written
approval of Region 4 ESC. Contractor is required to notify Region 4 ESC when any material
change in operations is made (i.e., bankruptcy, change of ownership, merger, etc.).
8) Novation. If Contractor sells or transfers all assets or the entire portion of the assets used to
perform this Contract, a successor in interest must guarantee to perform all obligations under
this Contract. Region 4 ESC reserves the right to accept or reject any new party. A change of
name agreement will not change the contractual obligations of Contractor.
9) Contract Alterations. No alterations to the terms of this Contract shall be valid or binding
unless authorized and signed by Region 4 ESC.
10) Adding Authorized Distributors/Dealers. Contractor is prohibited from authorizing additional
distributors or dealers, other than those identified at the time of submitting their proposal, to
sell under the Contract without notification and prior written approval from Region 4 ESC.
Contractor must notify Region 4 ESC each time it wishes to add an authorized distributor or
dealer. Purchase orders and payment can only be made to the Contractor unless otherwise
approved by Region 4 ESC. Pricing provided to members by added distributors or dealers
must also be less than or equal to the Contractor’s pricing.
11) TERMINATION OF CONTRACT
a) Cancellation for Non-Performance or Contractor Deficiency. Region 4 ESC may terminate
the Contract if purchase volume is determined to be low volume in any 12-month period.
Region 4 ESC reserves the right to cancel the whole or any part of this Contract due to
failure by Contractor to carry out any obligation, term or condition of the contract. Region
4 ESC may issue a written deficiency notice to Contractor for acting or failing to act in any
of the following:
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i. Providing material that does not meet the specifications of the Contract;
ii. Providing work or material was not awarded under the Contract;
iii. Failing to adequately perform the services set forth in the scope of work and
specifications;
iv. Failing to complete required work or furnish required materials within a reasonable
amount of time;
v. Failing to make progress in performance of the Contract or giving Region 4 ESC
reason to believe Contractor will not or cannot perform the requirements of the
Contract; or
vi. Performing work or providing services under the Contract prior to receiving an
authorized purchase order.
Upon receipt of a written deficiency notice, Contractor shall have ten (10) days to provide
a satisfactory response to Region 4 ESC. Failure to adequately address all issues of
concern may result in Contract cancellation. Upon cancellation under this paragraph, all
goods, materials, work, documents, data and reports prepared by Contractor under the
Contract shall immediately become the property of Region 4 ESC.
b) Termination for Cause. If, for any reason, Contractor fails to fulfill its obligation in a timely
manner, or Contractor violates any of the covenants, agreements, or stipulations of this
Contract Region 4 ESC reserves the right to terminate the Contract immediately and
pursue all other applicable remedies afforded by law. Such termination shall be effective
by delivery of notice, to the Contractor, specifying the effective date of termination. In such
event, all documents, data, studies, surveys, drawings, maps, models and reports
prepared by Contractor will become the property of the Region 4 ESC. If such event does
occur, Contractor will be entitled to receive just and equitable compensation for the
satisfactory work completed on such documents.
c) Delivery/Service Failures. Failure to deliver goods or services within the time specified, or
within a reasonable time period as interpreted by the purchasing agent or failure to make
replacements or corrections of rejected articles/services when so requested shall
constitute grounds for the Contract to be terminated. In the event Region 4 ESC must
purchase in an open market, Contractor agrees to reimburse Region 4 ESC, within a
reasonable time period, for all expenses incurred.
d) Force Majeure. If by reason of Force Majeure, either party hereto shall be rendered unable
wholly or in part to carry out its obligations under this Agreement then such party shall
give notice and full particulars of Force Majeure in writing to the other party within a
reasonable time after occurrence of the event or cause relied upon, and the obligation of
the party giving such notice, so far as it is affected by such Force Majeure, shall be
suspended during the continuance of the inability then claimed, except as hereinafter
provided, but for no longer period, and such party shall endeavor to remove or overcome
such inability with all reasonable dispatch.
The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or
other industrial disturbances, act of public enemy, orders of any kind of government of the
United States or the State of Texas or any civil or military authority; insurrections; riots;
epidemics; landslides; lighting; earthquake; fires; hurricanes; storms; floods; washouts;
droughts; arrests; restraint of government and people; civil disturbances; explosions,
breakage or accidents to machinery, pipelines or canals, or other causes not reasonably
within the control of the party claiming such inability. It is understood and agreed that the
settlement of strikes and lockouts shall be entirely within the discretion of the party having
the difficulty, and that the above requirement that any Force Majeure shall be remedied
with all reasonable dispatch shall not require the settlement of strikes and lockouts by
acceding to the demands of the opposing party or parties when such settlement is
unfavorable in the judgment of the party having the difficulty.
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e) Standard Cancellation. Region 4 ESC may cancel this Contract in whole or in part by
providing written notice. The cancellation will take effect 30 business days after the other
party receives the notice of cancellation. After the 30th business day all work will cease
following completion of final purchase order.
12) Licenses. Contractor shall maintain in current status all federal, state and local licenses, bonds
and permits required for the operation of the business conducted by Contractor. Contractor
shall remain fully informed of and in compliance with all ordinances and regulations pertaining
to the lawful provision of services under the Contract. Region 4 ESC reserves the right to stop
work and/or cancel the Contract if Contractor’s license(s) expire, lapse, are suspended or
terminated.
13) Survival Clause. All applicable software license agreements, warranties or service
agreements that are entered into between Contractor and Region 4 ESC under the terms and
conditions of the Contract shall survive the expiration or termination of the Contract. All
Purchase Orders issued and accepted by Contractor shall survive expiration or termination of
the Contract for a period of up to one year beyond the term of the Contract. Notwithstanding
the foregoing, the term of the Contract, including any extension of the original term, shall be
further extended until the expiration of any Purchase Order issued under the Contract for a
period of up to one year beyond the Contract term.
14) Delivery. Conforming product shall be shipped within 7 days of receipt of Purchase Order. If
delivery is not or cannot be made within this time period, the Contractor must receive
authorization for the delayed delivery. The order may be canceled if the estimated shipping
time is not acceptable. All deliveries shall be freight prepaid, F.O.B. Destination and shall be
included in all pricing offered unless otherwise clearly stated in writing.
Additional Delivery/Installation Charges: Contractor may enter into additional negotiations
with a purchasing agency for additional delivery or installation charges based on onerous
conditions. Additional delivery and/or installation charges may only be charged if mutually
agreed upon by the purchasing agency and Contractor and can only be charged on a per
individual project basis.
15) Inspection & Acceptance. If defective or incorrect material is delivered, Region 4 ESC may
make the determination to return the material to the Contractor at no cost to Region 4 ESC.
The Contractor agrees to pay all shipping costs for the return shipment. Contractor shall be
responsible for arranging the return of the defective or incorrect material.
16) Payments. Payment shall be made after satisfactory performance, in accordance with all
provisions thereof, and upon receipt of a properly completed invoice.
17) Price Adjustments. Should it become necessary or proper during the term of this Contract to
make any change in design or any alterations that will increase price, Region 4 ESC must be
notified immediately. Price increases must be approved by Region 4 ESC and no payment for
additional materials or services, beyond the amount stipulated in the Contract shall be paid
without prior approval. All price increases must be supported by manufacturer documentation,
or a formal cost justification letter. Contractor must honor previous prices for thirty (30) days
after approval and written notification from Region 4 ESC. It is the Contractor’s responsibility
to keep all pricing up to date and on file with Region 4 ESC. All price changes must be
provided to Region 4 ESC, using the same format as was provided and accepted in the
Contractor’s proposal.
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Price reductions may be offered at any time during Contract. Special, time-limited reductions
are permissible under the following conditions: 1) reduction is available to all users equally; 2)
reduction is for a specific period, normally not less than thirty (30) days; and 3) original price
is not exceeded after the time-limit. Contractor shall offer Region 4 ESC any published price
reduction during the Contract term.
18) Audit Rights. Contractor shall, at its sole expense, maintain appropriate due diligence of all
purchases made by Region 4 ESC and any entity that utilizes this Contract. Region 4 ESC
reserves the right to audit the accounting for a period of three (3) years from the time such
purchases are made. This audit right shall survive termination of this Agreement for a period
of one (1) year from the effective date of termination. Region 4 ESC shall have the authority
to conduct random audits of Contractor’s pricing at Region 4 ESC's sole cost and expense.
Notwithstanding the foregoing, in the event that Region 4 ESC is made aware of any pricing
being offered that is materially inconsistent with the pricing under this agreement, Region 4
ESC shall have the ability to conduct an extensive audit of Contractor’s pricing at Contractor’s
sole cost and expense. Region 4 ESC may conduct the audit internally or may engage a third-
party auditing firm. In the event of an audit, the requested materials shall be provided in the
format and at the location designated by Region 4 ESC.
19) Discontinued Products. If a product or model is discontinued by the manufacturer, Contractor
may substitute a new product or model if the replacement product meets or exceeds the
specifications and performance of the discontinued model and if the discount is the same or
greater than the discontinued model.
20) New Products/Services. New products and/or services that meet the scope of work may be
added to the Contract. Pricing shall be equivalent to the percentage discount for other
products. Contractor may replace or add product lines if the line is replacing or supplementing
products, is equal or superior to the original products, is discounted similarly or greater than
the original discount, and if the products meet the requirements of the Contract. No products
and/or services may be added to avoid competitive procurement requirements. Region 4 ESC
may require additions to be submitted with documentation from Members demonstrating an
interest in, or a potential requirement for, the new product or service. Region 4 ESC may reject
any additions without cause.
21) Options. Optional equipment for products under Contract may be added to the Contract at
the time they become available under the following conditions: 1) the option is priced at a
discount similar to other options; 2) the option is an enhancement to the unit that improves
performance or reliability.
22) Warranty Conditions. All supplies, equipment and services shall include manufacturer's
minimum standard warranty and one (1) year labor warranty unless otherwise agreed to in
writing.
23) Site Cleanup. Contractor shall clean up and remove all debris and rubbish resulting from their
work as required or directed. Upon completion of the work, the premises shall be left in good
repair and an orderly, neat, clean, safe and unobstructed condition.
24) Site Preparation. Contractor shall not begin a project for which the site has not been prepared,
unless Contractor does the preparation work at no cost, or until Region 4 ESC includes the
cost of site preparation in a purchase order. Site preparation includes, but is not limited to
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moving furniture, installing wiring for networks or power, and similar pre-installation
requirements.
25) Registered Sex Offender Restrictions. For work to be performed at schools, Contractor
agrees no employee or employee of a subcontractor who has been adjudicated to be a
registered sex offender will perform work at any time when students are or are reasonably
expected to be present. Contractor agrees a violation of this condition shall be considered a
material breach and may result in the cancellation of the purchase order at Region 4 ESC’s
discretion. Contractor must identify any additional costs associated with compliance of this
term. If no costs are specified, compliance with this term will be provided at no additional
charge.
26) Safety measures. Contractor shall take all reasonable precautions for the safety of employees
on the worksite and shall erect and properly maintain all necessary safeguards for protection
of workers and the public. Contractor shall post warning signs against all hazards created by
its operation and work in progress. Proper precautions shall be taken pursuant to state law
and standard practices to protect workers, general public and existing structures from injury
or damage.
27) Smoking. Persons working under the Contract shall adhere to local smoking policies.
Smoking will only be permitted in posted areas or off premises.
28) Stored materials. Upon prior written agreement between the Contractor and Region 4 ESC,
payment may be made for materials not incorporated in the work but delivered and suitably
stored at the site or some other location, for installation at a later date. An inventory of the
stored materials must be provided to Region 4 ESC prior to payment. Such materials must be
stored and protected in a secure location and be insured for their full value by the Contractor
against loss and damage. Contractor agrees to provide proof of coverage and additionally
insured upon request. Additionally, if stored offsite, the materials must also be clearly identified
as property of Region 4 ESC and be separated from other materials. Region 4 ESC must be
allowed reasonable opportunity to inspect and take inventory of stored materials, on or offsite,
as necessary. Until final acceptance by Region 4 ESC, it shall be the Contractor's
responsibility to protect all materials and equipment. Contractor warrants and guarantees that
title for all work, materials and equipment shall pass to Region 4 ESC upon final acceptance.
29) Funding Out Clause. A Contract for the acquisition, including lease, of real or personal
property is a commitment of Region 4 ESC’s current revenue only. Region 4 ESC retains the
right to terminate the Contract at the expiration of each budget period during the term of the
Contract and is conditioned on a best effort attempt by Region 4 ESC to obtain appropriate
funds for payment of the contract.
30) Indemnity. Contractor shall protect, indemnify, and hold harmless both Region 4 ESC and its
administrators, employees and agents against all claims, damages, losses and expenses
arising out of or resulting from the actions of the Contractor, Contractor employees or
subcontractors in the preparation of the solicitation and the later execution of the Contract.
Any litigation involving either Region 4 ESC, its administrators and employees and agents will
be in Harris County, Texas.
31) Marketing. Contractor agrees to allow Region 4 ESC to use their name and logo within
website, marketing materials and advertisement. Any use of Region 4 ESC name and logo
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or any form of publicity, inclusive of press releases, regarding this Contract by Contractor must
have prior approval from Region 4 ESC.
32) Certificates of Insurance. Certificates of insurance shall be delivered to the Region 4 ESC
prior to commencement of work. The Contractor shall give Region 4 ESC a minimum of ten
(10) days’ notice prior to any modifications or cancellation of policies. The Contractor shall
require all subcontractors performing any work to maintain coverage as specified.
33) Legal Obligations. It is Contractor’s responsibility to be aware of and comply with all local,
state, and federal laws governing the sale of products/services and shall comply with all laws
while fulfilling the Contract. Applicable laws and regulation must be followed even if not
specifically identified herein.
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Appendix B
TERMS & CONDITIONS ACCEPTANCE FORM
Signature on the Offer and Contract Signature form certifies complete acceptance of the terms
and conditions in this solicitation and draft Contract except as noted below with proposed
substitute language (additional pages may be attached, if necessary). The provisions of the
RFP cannot be modified without the express written approval of Region 4 ESC. If a proposal
is returned with modifications to the draft Contract provisions that are not expressly approved
in writing by Region 4 ESC, the Contract provisions contained in the RFP shall prevail.
Check one of the following responses:
Offeror takes no exceptions to the terms and conditions of the RFP and draft Contract.
(Note: If none are listed below, it is understood that no exceptions/deviations are taken.)
X
Offeror takes the following exceptions to the RFP and draft Contract. All exceptions must
be clearly explained, reference the corresponding term to which Offeror is taking exception
and clearly state any proposed modified language, proposed additional terms to the RFP
and draft Contract must be included:
(Note: Unacceptable exceptions may remove Offeror’s proposal from consideration for
award. Region 4 ESC shall be the sole judge on the acceptance of exceptions and
modifications and the decision shall be final.
If an offer is made with modifications to the contract provisions that are not expressly
approved in writing, the contract provisions contained in the RFP shall prevail.) 08/13/24 Review
Section/Page Term, Condition, or Exception/Proposed Modification Accepted
Specification (For Region 4
ESC’s use)
Please see attached
Meteor - 10/15/24 - Region 4 - all Region 4 exceptions approved
Accepted
Section/Page Term, Condition, or Specification Exception/Proposed Modification (Region 4
ESC's Use)
Samples: Upon request, samples shall be furnished, free of
cost, within seven (7) days after receiving notice of such
Similar to current language
request. By submitting the proposal Offeror certifies that all
materials conform to all applicable requirements of this Depending on sample needed, we may not be able to meet
III. Instructions to
solicitation and of those required by law. Offeror agrees to the 7 day deliver requirement. Project team will
Offerors; RFP Pg.
bear the costs for laboratory testing, if results show the communicate lead time on all requested samples.
10, #18
sample does not comply with solicitation requirements.
Submissions may no longer be considered for failing to
submit samples as requested.
We represent over 175 suppliers and many only have a PDF
ii. Include an electronic copy of the catalog from which
price list (showing list price) available and will not be able
discount, or fixed price, is calculated. Electronic price lists
to show extended net pricing. In addition, depending on
must contain the following: (if applicable) Similar to current language
IV. Evaluation options available, additional volume/tiered discounting,
•Manufacturer part #
Process and Criteria; and freight zones, there could be numerous (20+) net prices
•Offeror’s Part #(if different from manufacturer part #)
RFP Pg. 12, #2a for each line item. However, we have provided all
•Description
information necessary to determine net pricing within our
•Manufacturers Suggested List Price and Net Price
proposal and will provide formal quotes to customers upon
•Net price to Region 4 ESC (including freight)
request.
Delivery: Conforming product shall be shipped within 7 Depending on the required products, we may encounter
days of receipt of Purchase Order. If delivery is not or challenges in meeting the 7-day delivery requirement. Our
Similar to current language
cannot be made within this time period, the Contractor project team will diligently communicate the lead time for
Appendix A-Draft must receive authorization for the delayed delivery. The all requested products. We do partner with some
Contract, Pg. 4; order may be canceled if the estimated shipping time is not manufacturers that offer quick-ship product options
#14 acceptable. All deliveries shall be freight prepaid, F.O.B. however, the typical lead time for products not readily
Destination and shall be included in all pricing offered available in stock ranges from 3 to 12 weeks, contingent
unless otherwise clearly stated in writing. upon the manufacturer and product line.
Accepted
Section/Page Term, Condition, or Specification Exception/Proposed Modification (Region 4
ESC's Use)
Price Adjustments. Should it become necessary or proper New revised language
during the term of this Contract to make any change in
design or any alterations that will increase price, Region 4 We will furnish updated price lists promptly as they are
ESC must be notified immediately. Price increases must be received from our vendors. As per our obligation to accept
approved by Region 4 ESC and no payment for additional revised pricing from the vendor, any increases will be
materials or services, beyond the amount stipulated in the conveyed to the customer. It is imperative that these
Contract shall be paid without prior approval. All price approvals are expedited. As long as approvals are granted
Appendix A-Draft promptly, we adhere strictly to this policy. For your
increases must be supported by manufacturer
Contract, Pg. 4; convenience, we have provided a Dropbox link containing
documentation, or a formal cost justification letter.
#17
Contractor must honor previous prices for thirty (30) days all price lists, which will be consistently updated with the
after approval and written notification from Region 4 ESC. latest information.
It is the Contractor’s responsibility to keep all pricing up to
date and on file with Region 4 ESC. All price changes must
be provided to Region 4 ESC, using the same format as was
provided and accepted in the Contractor's proposal.
Exhibit A-Response In our proposal, we’ve provided our FEIN and Dunn &
National Bradstreet numbers, but Meteor Education does not Acknowledged
Cooperative a. Submit FEIN and Dunn & Bradstreet report. purchase reports from Dunn & Bradstreet as this is not a
Contract; Pg. 5; requirement to do business in our industry. Therefore, we
section 3.1 D. do not have a Dunn & Bradstreet report to submit with our
proposal.
Accepted
Section/Page Term, Condition, or Specification Exception/Proposed Modification (Region 4
ESC's Use)
Certification of Compliance with Buy America Provisions: Acknowledge and completed by
To the extent purchases are made with Federal Highway Meteor as part of the response
Administration, Federal Railroad Administration, or Federal First, we are unsure if our products qualify under this
Transit Administration funds, offeror certifies that its requirement since it states it as a requirement for
Exhibit F-Federal products comply with all applicable provisions of the Buy “construction material.” We do not consider our product
Certifications; P. 9 America Act and agrees to provide such certification or construction material. Some of the products included in
applicable waiver with respect to specific products to any this proposal have parts that are manufactured
Participating Agency upon request. Purchases made in internationally. Many of the manufacturers we represent
accordance with the Buy America Act must still follow the have American-made products.
applicable procurement rules calling for free and open
competition.
24-01 Addendum 6
Meteor Education, LLC
Supplier Response
Event Information
Number: 24-01 Addendum 6
Title: Furniture, Installation, and Related Services
Type: Request for Proposal
Issue Date: 4/11/2024
Deadline: 6/13/2024 02:00 PM (CT)
Notes: Oral communications concerning this RFP shall not be binding and
shall in no way excuse an Offeror of the obligations set forth in this
proposal.
Only online proposals will be accepted. Proposals must be submitted
via Region 4 ESC's online procurement system:
region4esc.ionwave.net.
No manual, emailed, or faxed proposals will be accepted.
NON-MANDATORY PRE-PROPOSAL CONFERENCE #2
Meeting to be held on
Wednesday, May 1, 2024 at 10:00 am CST
via ZOOM. Click here to join.
Meeting to be held on
Wednesday, April 24, 2024 at 10:00 am
via ZOOM. Click here to join.
Offerors are strongly encouraged, but not required to participate in a
pre-proposal conference with the Procurement and Operations
Specialist.
Page 1 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
Contact Information
Address: Finance and Operations
7145 West Tidwell Road
TX 77092
Email: questions@esc4.net
Page 2 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
Meteor Education, LLC Information
Address: 690 NE 23rd Avenue
Gainesville, FL 32605
Phone: (800) 699-7516
By submitting your response, you certify that you are authorized to represent and bind your company.
Caroline Smith bids@meteoreducation.com
Signature Email
Submitted at 6/12/2024 03:54:49 PM (CT)
Requested Attachments
Offer and Contract Signature
OFFER AND CONTRACT SIGNATURE FORM Form.pdf
Please complete the Offer and Contract Signature Form, located on the Attachments tab, and upload the completed
document here.
Appendix B - Terms and
Appendix B - Terms & Conditions Acceptance Form Conditions Acceptance Form.pdf
Please complete the Terms & Conditions Acceptance Form, located on the Attachments tab, and upload the
completed document here.
Appendix C - Doc 1 -
Acknowledgment and Acceptance of Region 4 ESC's Open Records Acknowledgement and
Policy Accepatance of Open Records
Policy.pdf
Please complete the Acknowledgment and Acceptance of Region 4 ESC's Open Records Policy, located on the
Attachments tab, and upload the completed document here.
Exhibit F - Federal Funds
OMNIA Partners - Exhibit F Federal Funds Certifications Certifications.pdf
Please complete the OMNIA Partners - Exhibit F Federal Funds Certifications, located on the Attachments tab, and
upload the completed documents here.
Value Add Value Add.pdf
Provide any additional information related to products and services Offeror proposes to enhance and add value to the
Contract. Furniture can be included as a Value-Add, include any fees such as installation, delivery options,
setup/cleaning, classroom design/layout, special orders, etc.
Appendix C - Doc 2 - Antitrust
Antitrust Certification Statements Certification Statements.pdf
Please complete the Antitrust Certification Statements, located on the Attachments tab, and upload the completed
document here.
Appendix C - Doc 3 - Form
Certificate of Interested Parties (Form 1295) 1295.pdf
Must complete the form online at: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
Diversity Program Certifications Minority Certificates.pdf
If there are any diversity programs, provide a copy of their certification.
Minority Women Business Enterprise Certification Minority Certificates.pdf
Please upload Minority Women Business Enterprise Certification if applicable.
FEIN and Dun and Bradstreet
Submit FEIN and Dunn & Bradstreet report. Report.pdf
Upload FEIN and Dunn & Brandstreet report here.
Page 3 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
Meteor - Pricing Proposal - Region
Products and Pricing 4 OMNIA - 6-13-2024.pdf
Each offeror awarded an item under this solicitation may offer their complete product and service offering/a balance of
line. Describe the full line of products and services offered by supplier.
Small Business Enterprise (SBE) or Disadvantaged Business Minority Certificates.pdf
Enterprise (DBE) Certification
Please upload Small Business Enterprise (SBE) or Disadvantaged Business Enterprise (DBE) Certification if
applicable.
Historically Underutilized Business (HUB) Certification Minority Certificates.pdf
Please upload Historically Underutilized Business (HUB) Certification if applicable.
Appendix C - Doc 4 - Texas
Texas Government Code 2270 Verification Form Government Code 2270
Verification Form.pdf
Please complete the Texas Government Code 2270 Verification Form, located on the Attachments tab, and upload the
completed document here.
Additional Agreements Offeror will require Participating Agencies to No response
sign.
Upload any additional agreements offeror will require Participating Agencies here.
Historically Underutilized Business Zone Enterprise (HUBZone) No response
Please upload Historically Underutilized Business Zone Enterprise (HUBZone) if applicable.
Other recognized diversity certificate holder No response
Please upload other recognized diversity certificate holder if applicable.
Response to Exhibit A - Response
OMNIA Partners - Exhibit F Federal Funds Certifications for National Cooperative
Contract.pdf
Please complete the OMNIA Partners - Exhibit F Response for National Cooperative Contract located on the
Attachments tab and upload the completed documents here.
Exhibit G - New Jersey Business
OMNIA Partners - Exhibit G New Jersey Business Compliance Compliance - Doc 1 thru 10.pdf
Please complete the OMNIA Partners - Exhibit G New Jersey Business Compliance forms, located on the Attachments
tab, and upload the completed documents here.
Response Attachments
Exhibit D - Principal Procurement Agency Certificate Example.pdf
Exhibit D - Principal Procurement Agency Certificate Example
No. 10 - Ordering Methods Tracking and Reporting.pdf
Attribute No. 10 - Ordering Methods Tracking and Reporting
No. 12 - Warranty Pricing.pdf
Attribute No. 12 - Warranty Pricing
No. 19 - Furniture Recycling with Meteor and IRN.pdf
Attribute No. 19 - Furniture Recycling with Meteor and IRN
No. 19 - Reimagined School Environment and Experience Solution.pdf
Attribute No. 19 - Reimagined School Environment and Experience Solution
No. 34 - Customer Service Problem Resolution Process.pdf
Attribute No. 34 - Customer Service Problem Resolution Process
Page 4 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
No. 35 - Invoicing Process Payment Terms and Methods.pdf
Attribute No. 35 - Invoicing Process Payment Terms and Methods
No. 37 - Financial Condition and Reference Letters.pdf
Attribute No. 37 - Financial Condition and Reference Letters
No. 38 - Insights.pdf
Attribute No. 38 - Insights
No. 39 - OSHA 300A Reports for 2021-2023.pdf
Attribute No. 39 - OSHA 300A Reports for 2021-2023
No. 40 - Green or Environmental Initiatives and Policies.pdf
Attribute No. 40 - Green or Environmental Initiatives and Policies
No. 41 - Diversity Plan.pdf
Attribute No. 41 - Diversity Plan
No. 42 - Strategies for Adoption of Policies.pdf
Attribute No. 42 - Strategies for Adoption of Policies, Processes & Procedures
No. 43 - Company History & Growth Timeline.pdf
Attribute No. 43 - Company History & Growth Timeline
No. 45 - Offerors Reputation of Products and Services.pdf
Attribute No. 45 - Offerors Reputation of Products and Services
No. 46 - Key Personnel.pdf
Attribute No. 46 - Key Personnel
No. 50 - Customer References.pdf
Attribute No. 50 - Customer References
No. 51 - Value Add.pdf
Attribute No. 51 - Value Add
No. 57 - Brief History and Description of Supplier Experience.pdf
Attribute No. 57 - Brief History and Description of Supplier Experience
No. 58 - Sales Persons List.pdf
Attribute No. 58 - Sales Persons List
No. 63 - Green or Environmental Initiatives and Policies.pdf
Attribute No. 63 - Green or Environmental Initiatives and Policies
No. 64 - Minority Certificates.pdf
Attribute No. 64 - Minority Certificates
No. 76 - Supplier Differentiates from Competitors.pdf
Attribute No. 76 - Supplier Differentiates from Competitors
No. 80 - Distribution Logistics.pdf
Attribute No. 80 - Distribution Logistics
No. 85 - Marketing and Sales.pdf
Attribute No. 85 - Marketing and Sales
No. 86 - 90-Day Plan.pdf
Attribute No. 86 - 90-Day Plan
No. 95 - Meteors Top 10 Public Agency Customer List.pdf
Attribute No. 95 - Meteors Top 10 Public Agency Customer List
Page 5 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
No. 97-99 - Projected Sales Volume.pdf
Attribute No. 97-99 - Projected Sales Volume
Bid Attributes
1 Oral Communication
Oral communications concerning this RFP shall not be binding and shall in no way excuse an Offeror of the
obligations set forth in this proposal.
I have read and agree.
2 Scope of Work
Please download and thoroughly review the Scope of Work, located on the Attachments Tab. Indicate your review
and acceptance below.
I have read and agree.
3 Terms and Conditions
Please download and thoroughly review the Terms and Conditions, located on the Attachments Tab. Indicate your
review and acceptance below.
I have read and agree.
4 Products/Pricing - Upload on Response Attachments Tab
Offerors shall provide pricing based on a discount from a manufacturer's price list, or fixed price, or a combination
of both with indefinite quantities. Offeror may offer their complete product, and service offering as a balance of line.
Prices listed will be used to establish the extent of a manufacturer's product lines, services, warranties, etc. that are
available from Offeror and the pricing per item. Multiple percentage discounts are acceptable if, where different
percentage discounts apple, the different percentages are specified. Additional pricing and/or discounts may be
included. Products and services proposed are to be priced separately with all ineligible items identified. Offerors
may elect to limit their proposals to any category or categories. The discount proposed shall remain the same
throughout the term of the contract and at all renewal options. Price lists must contain the following: (if applicable)
Manufacturer Part #
Offeror's Part # (if different from manufacturer part #)
Description
Manufacturers Suggested List Price and Net Price
Net price to Region 4 ESC (including freight)
5 Is pricing available for all products and services?
Yes
No
6 List the category or categories you are offering.
Meteor Education is committed to providing all products and services listed within the Scope of Work. Which
includes Systems Furniture, Freestanding Furniture, Seating/Chairs, Soft Seating, Filing Systems, Storage and
Equipment, Technology and Esports Support Furniture, Library Furniture, Health and Science Furniture, Cafeteria
Furniture, Learning Spaces Furniture, Audio/Visual Furniture, Art Instructional Furniture, Educational Office
Furniture, Career/Technical Education Furniture, Music/Auditorium/Theater/Performing Arts, Wall and Ceiling
Solutions, Privacy Pods, Phone, Sound Isolation Rooms and Furniture Booths, Safety and Security Furniture,
Interior Solutions, Related and Ancillary Products, Accessories and Solutions, Services and Support Solutions.
Page 6 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
7 Furniture Offerings
New, Used, Parts, Accessories, Service and Repair, Trade-Ins, Leasing/Financing and providing pricing structure for
each of these items.
Meteor Education provides a comprehensive range of offerings, including new products, parts, accessories, and
service and repair solutions. Please refer to the attached matrices for detailed information, which outline 'Product
Pricing by Supplier,' 'Freight Pricing by Supplier,' 'Install Terms by Supplier,' and 'Additional Services.'
8 Minimum Quantities
Describe any minimums quantities.
There are no minimum quantity requirements; however, orders under $25,000 list (per manufactuer) will have
quoted freight and installation.
9 Custom or special orders
What is the ability to provide custom or special order furniture products? Include catalogs and any fees related to
custom or special orders.
Meteor Education possesses the capability to fulfill custom or special orders. However, those orders will be quoted
based on the specific requirements of the special or custom order at that time.
1 Describe ordering methods, tracking, and reporting.
0
Please see 'Ordering Methods, Tracking, and Reporting' docment which has been uploaded via the Response
Attachments tab.
1 Shipping Costs
1 Describe any shipping charges.
1. Describe delivery charges along with definitions for:
a. Dock Delivery
b. Inside Delivery
c. Deliver and Install
Please see attached 'Freight Pricing by Supplier' for all shipping charges. Definitions: A. Dock Delivery - Truck will
bring product to order destination. The customer is responsible for unloading the truck. The driver will not assist in
unloading. B. Inside Delivery - Truck will bring product to order destination. Meteor will arrange personnel to
unload products from truck and move into building. All products will be placed in one location near building
entrance. C. Deliver and Install - Truck will bring product to order destination. Meteor will arrange personnel to
unload products from truck, move products to desired location within building, unpackage, assemble, and remove
all product packaging and trash from site. Upon request Meteor will conduct final walkthrough with customer to
ensure satisfaction.
1 Warranty Pricing
2 Provide pricing for warranties on all products and services.
Standard manufacturer warranties, along with Meteor's one-year parts and labor warranty, are provided at no
additional cost, unless otherwise specified in the manufacturer's warranty terms. For detailed warranty information,
please refer to the 'Warranty' document uploaded via the Response Attachments tab.
1 Describe any return or restocking fees.
3
Returned goods will exclusively be accepted with a valid Return Authorization number (RA) issued by the
Company. Accepted returns may incur a restocking fee and handling fee (which varies by manufacturer), in
addition to any associated freight costs. Please note that special order or custom-made products are non-
returnable.
Page 7 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Discounts or Rebates
4 Describe any additional discounts, special offers, promotions or rebates available. Additional discounts or rebates
may be offered for large quantity orders, single ship to location, growth, annual spend, guaranteed quantity, etc.
Additional volume discounting is available. Please see the provided 'Product Pricng by Supplier' for additional
details.
1 Verification of Contract Pricing
5 Describe how customers verify they are receiving Contract pricing.
Once awarded, contract details will be added into Meteors proprietary ERP system. This will ensure accuracy and
compliance with contract pricing terms and track necessary information for required reporting. Formal quote will be
provided from Meteor to customer for all orders. Every quote notes the contract number/title, manufacturer, model
number, list price, discount, and net price. Manufacturer price lists and contract pricing matrix will be available for
auditing via Region 4 ESC/OMNIA website or through Meteor.
1 Payment Methods
6 Describe payment terms and methods offered. Indicate if payment will be accepted via credit card. If so, may credit
card payment(s) be made online? Also state the Convenience Fee, if allowable, per the Visa Operating
Regulations.
Meteor Education accepts ACH, check, purchasing (P-Card) and credit card payments. If using purchasing card, a
3% fee may be assessed to order. Payment terms are 30 days from the date we perform services, unless
otherwise specified.
1 Frequency of Pricing Updates
7 Propose the frequency of updates to the Offeror’s pricing structure. Describe any proposed indices to guide price
adjustments. If offering a catalog contract with discounts by category, while changes in individual pricing may
change, the category discounts should not change over the term of the Contract. Updates may be no more
frequently than quarterly.
List prices are dictated by the manufacturer and often are revised annually. Discount structure is expected to
remain the same for the life of the contract. Discount will always be applied to current price list and Dropbox folder
will house current manufacturer price list.
1 Future Product Introductions
8 Describe how future product introductions will be priced and align with Contract pricing proposed. What is the
proposed frequency for new product introductions?
Future product introductions will be priced in line with original offerings and be at the same discount structure as
original line, if applicable. All required documents will be submitted for approval prior to selling the furniture
product off contract.
1 Are repurpose or end of life programs offered? If so, explain the process.
9
Meteor Education is capable of providing furniture recycling and repurposing programs. Please refer to 'Furniture
Recycling with Meteor and IRN' and 'Reimaged School Environment and Experience Solutions' documents which
has been uploaded via the Response Attachments tab.
2 Are product loaner programs available? If so, explain the requirements.
0
Product loaner programs can be evaluated and discussed on an individual basis, tailored to specific needs and
circumstances.
2 Describe experience with Prevailing Wage and Bacon-Davis.
1
As a national supplier, we frequently engage in projects that necessitate compliance with both Prevailing Wage
and Bacon-Davis regulations. In light of this, we possess comprehensive expertise and resources to furnish all
requisite documentation, to ensure compliance with applicable requirements. Moreover, we collaborate with third-
party installers who are well-versed and capable of fulfilling wage reporting obligations as necessary.
Page 8 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
2 Not to Exceed Pricing
2 Region 4 ESC requests pricing be submitted as not to exceed pricing. Unlike fixed pricing, the Contractor can adjust
submitted pricing lower if needed but, cannot exceed original pricing submitted. Contractor must allow for lower
pricing to be available for similar product and service purchases. Cost plus pricing as a primary structure is not
acceptable.
2 Special Offers/Promotions
3 In addition to decreasing prices for the balance of the Contract term due to a change in market conditions,
Contractor may conduct sales promotions involving price reductions for a specified lesser period. Contractor may
offer Participating Agencies competitive pricing which is lower than the no-to-exceed price set forth herein at any
time during the Contract term and such lower pricing shall not be applied as a global price reduction under the
Contract.
2 Federal Funding Pricing
4 Due to products and services potentially being used in response to an emergency or disaster recovery situation in
which federal funding may use, provide alternative pricing that does not include cost plus a percentage of cost or
pricing based on time and materials; if time and materials is necessary, a ceiling price that the contract exceeds at
its own risk will be needed. Products and services provided in a situation where an agency is eligible for federal
funding, Offeror is subject to and must comply with all federal requirements applicable to the funding including, but
not limited to the FEMA Special Conditions section located in the Federal Funds Certifications Exhibit.
Agree
Disagree
2 Appendix D, Exhibit A, OMNIA Partners Response for National Contract
5 Include a detailed response to Appendix D, Exhibit A, OMNIA Partners Response for National Cooperative Contract.
Responses should highlight experience, demonstrate a strong national presence, describe how Offeror will educate
its national sales force about the Contract, describe how products and services will be distributed nationwide,
include a plan for marketing the products and services nationwide, and describe how volume will be tracked and
reported to OMNIA Partners.
2 Appendix D, Exhibit B, OMNIA Partners Administration Agreement
6 The successful Offeror will be required to sign Appendix D, Exhibit B, OMNIA Partners Administration Agreement
prior to Contract award. Offerors should have any reviews required to sign the document prior to submitting a
response. Offeror’s response should include any proposed exceptions to OMNIA Partners Administration
Agreement on Appendix B, Terms and Conditions Acceptance Form.
2 Appendix D, Exhibits F and G
7 Include completed Appendix D, Exhibits F. Federal Funds Certifications and G. New Jersey Business Compliance.
2 Emergency Orders
8 Describe how Offeror responds to emergency orders.
Meteor represents many suppliers with quick ship programs. Since we have such a large range of product
offerings, we can usually find a product to meet the needs of our client in a quick time frame. We have strong
relationships with our suppliers and when possible, they are always willing to work with us to meet tight deadlines.
Our vendors with quick ship programs can typically get products shipped in just a few days. Meteor's local
Learning Environment Specialist and Project Manager will work with the client to get the order processed as
quickly as possible to ensure expedited delivery. Our national affiliations with freight companies allows us to react
quickly as well.
2 What is Offeror's average Fill Rate?
9
98%
Page 9 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
3 What is Offeror’s average on time delivery rate?
0 Describe Offeror's history of meeting the shipping and delivery timelines.
>95%. Meteor continually exceeds expectations. Our Strategic Sourcing team ensures we have the correct
supplier assortment to meet our customers’ needs. They evaluate performance and capacity of each supplier and
ensure we have the necessary resources available in each supplier category. In addition, Meteor employs three
full-time, in-house logistics managers who are experts in scheduling our shipments and ensure our freight services
exceed our customers’ expectations. Meteor Project Manager will communicate delivery timelines with the
customer.
3 Describe Offeror’s history of meeting the shipping and delivery timelines.
1
Meteor continually exceeds expectations. Our Strategic Sourcing team ensures we have the correct supplier
assortment to meet our customers’ needs. They evaluate performance and capacity of each supplier and ensure
we have the necessary resources available in each supplier category. In addition, Meteor employs three full-time,
in-house logistics managers who are experts in scheduling our shipments and ensure our freight services exceed
our customers’ expectations. Meteor Project Manager will communicate delivery timelines with the customer.
3 Describe Offeror’s return and restocking policy.
2
Returned goods will exclusively be accepted with a valid Return Authorization number (RA) issued by the
Company. Accepted returns may incur a restocking fee and handling fee (which varies by manufacturer), in
addition to any associated freight costs. Please note that special order or custom-made products are non-
returnable.
3 Describe Offeror’s ability to meet service and warranty needs.
3
All customer issues are tracked through our 24/7 online project management platform. Therefore, each party can
track the issue to resolution and no issue is left unattended. All issues are important to us and Meteor has a full-
time, in-house Service Coordinator to ensure even the smallest issue can be corrected quickly.
3 Describe Offeror’s customer service/problem resolution process. Include hours of operation, number
4 of services, etc.
Please see 'Customer Service/Problem Resolution Process' which has been uploaded via the Response
Attachments tab.
3 Describe Offeror’s invoicing process. Include payment terms and acceptable methods of payments.
5 Offerors shall describe any associated fees pertaining to credit cards/p-cards.
Please see 'Invoicing Process, Payment Terms and Methods' which has been uploaded via the Response
Attachments tab.
3 Transition Plan
6 Describe Offeror’s contract methodology/implementation/customer transition plan.
As a current Region 4 ESC/OMNIA contract holder, contract implementation should be seamless as we are very
familiar with Region 4 ESC/OMNIA. We already have all the infrastructure in place to meet the requirements of the
contract. OMNIA has been our preeminent contract for many years and majority of our clients are already utilizing
the Region 4 ESC/OMNIA contract. We will continue to present it as our preferred contract going forward.
3 Describe the financial condition of Offeror.
7
We pride ourselves on our financial condition. As you can see in our yearly sales, Meteor continues to grow. We
continue to thrive, which cannot be said by many of our competitors. Please see 'Financial Condition' document
which is uploaded via the Response Attachments tab. This document contains additional financial information as
well as references. Financial statements may be available upon request.
Page 10 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
3 Provide a website link in order to review website ease of use, availability, and capabilities related to
8 ordering, returns and reporting. Describe the website’s capabilities and functionality.
Meteor’s Website: www.meteoreducation.com In addition to our main website, we also use our proprietary Meteor
Online Project Management System. It is a one-of-a-kind, 24/7 online client interface. This technology enables
total control, provides complete information, and allows for thorough collaboration for our clients throughout the
entire project. For additional information, please see the 'Insights' document which has been uploaded via the
Response Attachments tab.
3 Describe the Offeror’s safety record.
9
At Meteor, we pride ourselves on making safety a priority. We take all reasonable precautions for the safety of our
employees and subcontractors on the worksite and shall erect and properly maintain all necessary safeguards for
protection of workers and the public. Proper precautions will be taken pursuant to state law and standard practices
to protect workers, general public, and existing structures from injury or damage. Additional information on our
safety program or our worker’s compensation report are available upon request. Please see 'OSHA 300A Reports
for 2021-2023' which have been uploaded via the Response Attachments tab.
4 Describe Offeror’s green or sustainability program. What type of reporting or reviews are available to
0 participating agencies?
Please see 'Green or Enviormental Initiatives and Policies' which is uploaded via the Response Attachments tab.
Product cerifications are available upon request.
4 Describe any social diversity initiatives.
1
Please see 'Diversity Plan Information' which is uploaded via the Response Attachments tab.
4 Provide example(s) of general guidance on executing strategies for successful adoption of new
2 polices, processes and procedures.
Please see 'Strategies for Adoption of Policies, Processes and Procedures' which is uploaded via the Response
Attachments tab.
4 Provide a brief history of the Offeror, including year it was established and corporate office location.
3
Meteor Education, LLC. - Corporate Headquarters: 690 NE 23rd Avenue Gainesville, FL 32609. Please see
'Company History & Growth Timeline' which is uploaded via the Response Attachments tab.
4 Describe Offeror’s reputation in the marketplace.
4
Meteor is the leader in providing ProSocial Learning Environments and Experiences. Nationally recognized for our
expertise and project-focused approach, we are industry thought leaders committed to creating engaging
educational spaces that prepare students for life success. Our CEO, Bill Latham, exemplifies this leadership by co-
authoring the books “Humanizing the Education Machine” and “Whole.”
4 Describe Offeror’s reputation of products and services in the marketplace.
5
Please see 'Offeror's Reputation of Product and Services' which is uploaded via the Response Attachments tab.
4 Describe the experience and qualifications of key employees.
6
Please see Meteor's team of 'Key Personnel' which is uploaded via the Response Attachment tab.
Page 11 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
4 Authorized Distributors/Dealers Listing
7 Provide a current Authorized Distributors/Dealers Listing. Provide the names and addresses of each authorized
distributor/dealer by geographical area. Do not include certification documents with response. Participating
agencies may obtain certification documents upon request.
1. Propose the frequency of authorized distributor/dealer updates.
2. How are participating public agencies able to confirm who are the Authorized Distributors/Dealers for the
contract offering?
Meteor Education, LLC is a dealer responding to this solicitation and therefore will not have additional authorized
dealers listed. Our corporate office is located at 690 NE 23rd Ave, Gainesville FL 32609. 1. N/A 2. N/A
4 Describe Offeror’s experience working with the government sector.
8
Meteor has focused on K-12 public school “turn-key” projects for over 37 years and has successfully completed
countless school packages – of school furnishings – during that time. By combining the
technology and experience of Meteor with the relationships and service of our local studios, we believe that our
firm offers the best overall value and services for government projects.
4 Describe past litigation, bankruptcy, reorganization, state investigations of entity or current officers
9 and directors.
Meteor does not have past litigation, reorganization, state investigations of entity, current officers or directors to
report.
5 References
0 Provide a minimum of 3 customer references relating to the products and services within this RFP. Include entity
name, contact name and title, contact phone and email, city, state, years serviced, description of services and
annual volume.
Please see 'Customer References' which is uploaded via the Response Attachments tab.
5 Value Add
1 Provide any additional information related to products and services Offeror proposes to enhance and add value to
the Contract.
Please see ' Value Add' which has been uploaded via the Response attachments tab.
5 Value Add
2 Furniture and related products not noted in categories can be included as a Value Add, include any fees such as
installation, delivery options, setup/cleaning, design/layout, custom, special orders, etc.
5 Competitive Range
3 It may be necessary to establish a competitive range. Factors from the predetermined criteria will be used to make
this determination. Responses not in the competitive range will not receive further award consideration. Region 4
ESC may determine establishing a competitive range is not necessary.
5 Past Performance
4 An Offeror's past performance and actions are relevant in determining whether or not the Offeror is likely to provide
quality goods and services; the administrative aspects of performance; the Offeror's history of reasonable and
cooperative behavior and commitment to customer satisfaction; and generally, the Offeror's businesslike concern
for the interests of the customer may be taken into consideration when evaluating proposals, although not
specifically mentioned in the RFP.
5 Additional Investigations
5 Region 4 ESC reserves the right to make such additional investigations as it deems necessary to establish the
capability of any Offeror.
Page 12 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
5 Supplier Response
6 Supplier must supply the following information for the Principal Procurement Agency to determine Supplier's
qualifications to extend the resulting Master Agreement to Participating Public Agencies through OMNIA Partners.
5 Brief history and description of Supplier to include experience providing similar products and
7 services.
Please see 'Brief History and Description of Supplier Experience' which is uploaded witin the Response
Attachments tab.
5 Total number and location of salespersons employed by Supplier.
8
Meteor currently employs 45 full time in house Learning Environment Specialists (i.e. sales persons). Additionally,
we have 5 Directors of Market Development (focus on developing new accounts and markets) and 14 Sales
Leaders. We are continuing to grow, and with growth, we plan to add to our sales team. Please note that many of
our team members travel throughout the nation to cover our clients’ needs. For full listing of sales personnel,
please see 'Sales Persons List' document which is uploaded via the Response Attachment tab.
5 Number and location of support centers (if applicable) and location of corporate office.
9
Meteor supports markets nationwide with 8 Local Studio teams. We also have the following physical office
locations: Corporate Office: 690 NE 23rd Avenue, Gainesville, FL 32609 / Houston Office: 145 Magellan Circle,
Suite B, Webster, TX 77598 / Premier Office: 1086 Mason Way, Shell Rock, IA 50670 / Blankenship Office: 980
Trinity Road, Raleigh NC 27607 / California Office: 1318 E. Shaw, Ste. 415, Fresno, CA 93710 / Arizona Office:
459 N Gilbert Rd, Suite A110, Gilbert, AZ 85234
6 Annual sales for the three previous fiscal years.
0
6 Annual sales for the three previous fiscal years.
1
6 Annual sales for the three previous fiscal years.
2
6 Describe any green or environmental initiatives or policies.
3
Please see 'Green or Environmental Initiatives and Polices' which is uploaded via the Response Attachment tab.
6 Diversity Programs
4 Describe any diversity programs or partners supplier does business with and how Participating Agencies may use
diverse partners through the Master Agreement. Indicate how, if at all, pricing changes when using the diversity
program. If there are any diversity programs, provide a list of diversity alliances and a copy of their certifications.
Meteor partners with suppliers, freight carriers, and installation companies that hold HUB, MWBE and DVBE
certifications. Please see 'Minority Certificates' which have been uploaded via the Response Attachments tab. We
also work with third party reporting companies when providing DVBE “Good Faith Effort” compliance to ensure we
advertise opportunities to DVBE firms in the local market. Meteor’s Learning Environment Specialists can direct
customers to our product offerings that have diversity certifications. Diversity offerings may not be available in all
markets, but when available, there will be no change in pricing.
6 Minority Women Business Enterprise
5
Yes
No
Page 13 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
6 If yes, list certifying agency:
6
N/A
6 Small Business Enterprise (SBE) or Disadvantaged Business Enterprise
7
Yes
No
6 If yes, list certifying agency:
8
N/A
6 Historically Underutilized Business (HUB)
9
Yes
No
7 If yes, list certifying agency:
0
N/A
7 Historically Underutilized Business Zone Enterprise (HUBZone)
1
Yes
No
7 If yes, list certifying agency:
2
N/A
7 Other recognized diversity certificate holder
3
Yes
No
7 If yes, list certifying agency:
4
N/A
7 Contractor Relationships
5 List any relationships with subcontractors or affiliates intended to be used when providing services and identify if
subcontractors meet minority-owned standards. If any, list which certifications subcontractors hold and certifying
agency.
Meteor Education works with installation and freight subcontractors. While Meteor Education does not possess
minority-owned certifications, we collaborate with suppliers, freight carriers, and installers who do. Examples of
relevant certifications have been provided via the Response Attachments tab.
7 Describe how supplier differentiates itself from its competitors.
6
Please see 'How Supplier Differentiates from Competitors' which is uploaded via the Response Attachments tab.
7 Litigation, Bankruptcy or reorganization
7 Describe any present or past litigation, bankruptcy or reorganization involving supplier.
None. Meteor does not have past/present litigation, bankruptcies or reorganization to report. We changed our
name from Contrax Furnishings/Contrax Group to Meteor Education to have a name that incorporated all of our
services. Meteor stands for Methods, Tools, Environments + Relationships. Tax ID # and leadership of company
remained the same, so although there was a name change, there was no reorganization.
Page 14 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
7 Felony Conviction Notice
8 Indicate if the supplier:
is a publicly held corporation and this reporting requirement is not applicable;
is not owned or operated by anyone who has been convicted of a felony; or
is owned or operated by and individual(s) who has been convicted of a felony and provide the names and
convictions.
Yes
No
7 Debarment or suspension actions
9 Describe any debarment or suspension actions taken against supplier.
N/A
8 Distribution, Logistics
0 Each offeror awarded an item under this solicitation may offer their complete product and service offering/a balance
of line. Describe the full line of products and services offered by supplier.
Please see 'Distribution, Logistics' which is uploaded via the Response Attachment tab.
8 Distribution
1 Describe how supplier proposes to distribute the products/service nationwide. Include any states where products
and services will not be offered under the Master Agreement, including U.S. Territories and Outlying Areas.
Our sales and project management staff are dispersed across the country, which allows all projects to have a local
team in place. We use our logistics partners to deliver shipments either to a local warehouse or directly to the
project site. The local project manager will coordinate all deliveries and oversee the installation team. Distributing
products and services nationwide is already part of our normal business. In addition, since we currently have an
OMNIA contract, the transition to the new contract should be seamless. Orders to Hawaii, Alaska, U.S. Territories,
or other outlying areas will require freight and install to be quoted.
8 Distribution
2 Describe how Participating Agencies are ensured they will receive the Master Agreement pricing; include all
distribution channels such as direct ordering, retail or in-store locations, through distributors, etc. Describe how
Participating Agencies verify and audit pricing to ensure its compliance with the Master Agreement.
Once awarded, contract details will be added into Meteor’s proprietary ERP system. This will ensure accuracy and
compliance with contract pricing terms and track necessary information for required reporting. Formal quotes will
be provided from Meteor to customer for all orders. Every quote notes the contract number/title, manufacturer,
model number, list price, discount, and net price. Manufacturer price lists and contract pricing matrix will be
available for auditing via Region 4 ESC/OMNIA website or through Meteor.
8 Logistics
3 Identify all other companies that will be involved in processing, handling or shipping the products/services to the
end user.
Meteor has , in-house employees and therefore has an abundance of self-performed capabilities. In
addition, we have many well-established supplier partnerships. Meteor represents over 175 suppliers and partners
with freight and install companies across the nation.
Page 15 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
8 Logistics
4 Provide the number, size and location of Supplier's distribution facilities, warehouses and retail networks as
applicable.
Meteor Education owns an 10,000 sq.ft. warehouse in Gainesville, Florida. As well as a warehouse in Shell Rock,
IA which has 3,955 sq.ft. of space. Most of our manufacturers have storage space available and can hold products
until the desired ship date. Typically, we deliver products directly from the manufacturer to project site. This
creates efficiencies in freight and storage resources which is better for the planet and allows us to offer better
pricing. In addition, we have partnerships with local installation firms with warehouse space that can be utilized, if
needed.
8 Marketing and Sales
5 Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to
immediately implement the Master Agreement as supplier’s primary go to market strategy for Public Agencies to
supplier’s teams nationwide, to include, but not limited to:
Executive leadership endorsement and sponsorship of the award as the public sector go-to-market strategy
within first 10 days.
Training and education of Supplier's national sales force with participation from the Supplier's executive
leadership, along with the OMNIA Partners team within first 90 days.
Please see 'Marketing and Sales' which is uploaded via the Response Attachment tab.
8 90-day Plan
6 Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing the strategy to
market the Master Agreement to current Participating Public Agencies, existing Public Agency customers of
Supplier, as well as to prospective Public Agencies nationwide immediately upon award, to include, but not limited
to:
Creation and distribution of a co-branded press release to trade publications
Announcement, Master Agreement details and contact information published on the Supplier’s website within
first 90 days.
Design, publication and distribution of co-branded marketing materials within first 90 days
Commitment to attendance and participation with OMNIA Partners at national (i.e. NIGP Annual Forum, NPI
Conference, etc.), regional (i.e. Regional NIGP Chapter Meetings, Regional Cooperative Summits, etc.) and
supplier-specific trade shows, conferences and meetings throughout the term of the Master Agreement
Commitment to attend, exhibit and participate at the NIGP Annual Forum in an area reserved by OMNIA
Partners for partner suppliers. Booth space will be purchased and staffed by Supplier. In addition, Supplier
commits to provide reasonable assistance to the overall promotion and marketing efforts for the NIGP Annual
Forum, as directed by OMNIA Partners.
Design and publication of national and regional advertising in trade publications throughout the term of the
Master Agreement
Ongoing marketing and promotion of the Master Agreement throughout its term (case studies, collateral
pieces, presentations, promotions, etc.)
Dedicated OMNIA Partners internet web-based homepage on Supplier’s website with:
•OMNIA Partners standard logo;
•Copy of original Request for Proposal;
•Copy of Master Agreement and amendments between Principal Procurement Agency and Supplier;
•Summary of Products and pricing;
•Marketing Materials
•Electronic link to OMNIA Partners’ website including the online registration page;
•A dedicated toll-free number and email address for OMNIA Partners
Please see '90-Day Plan' which is uploaded via the Response Attachment tab.
Page 16 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
8 Transition
7 Describe how Supplier will transition any existing Public Agency customers’ accounts to the Master Agreement
available nationally through OMNIA Partners. Include a list of current cooperative contracts (regional and national)
Supplier holds and describe how the Master Agreement will be positioned among the other cooperative
agreements.
Our current Region 4 ESC/OMNIA contract is our preeminent contract! We have a proven track record
transitioning existing Public Agency customers and new clients to this contract. In fact, the majority of our total
contract sales are sold through this vehicle. Below is a listing of cooperative contracts we hold. If awarded, Meteor
will continue to promote our Region 4 ESC/OMNIA contract as our preferred contract. • OMNIA (Region 4) • AEPA •
MISBO • BuyBoard • TIPS • Region 5 • Region 7 • Equalis (Region 10) • Region 18
8 Logo
8 Acknowledge Supplier agrees to provide its logo(s) to OMNIA Partners and agrees to provide permission for
reproduction of such logo in marketing communications and promotions. Acknowledge that use of OMNIA Partners
logo will require permission for reproduction, as well.
Yes
No
8 Sales
9 Confirm Supplier will be proactive in direct sales of Supplier’s goods and services to Public Agencies nationwide
and the timely follow up to leads established by OMNIA Partners. All sales materials are to use the OMNIA Partners
logo. At a minimum, the Supplier’s sales initiatives should communicate:
Master Agreement was competitively solicited and publicly awarded by a Principal Procurement Agency
Best government pricing
No cost to participate
Non-exclusive
Yes
No
9 Training
0 Confirm Supplier will train its national sales force on the Master Agreement. At a minimum, sales training should
include:
Key features of Master Agreement
Working knowledge of the solicitation process
Awareness of the range of Public Agencies that can utilize the Master Agreement through OMNIA Partners
Knowledge of benefits of the use of cooperative contracts
Yes
No
Page 17 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
9 Responsibility
1 Provide the name, title, email and phone number for the person(s), who will be responsible for:
Executive Support
Marketing
Sales
Sales Support
Financial Reporting
Accounts Payable
Contracts
Executive Support - Bill Latham, CEO; P: 800-699-7516; E: blatham@meteoreducation.com / Sandy Overstreet,
Chief Executive Officer; P: 800-699-7516; E: soverstreet@meteoreducation.com / Caroline Smith, VP of Strategic
Sourcing; P: 800-699-7516; E: csmith@meteoreducation.com. Marketing - Chelsea Adicks, Director of Brand and
Communications; P: 800-699-7516; E: cadicks@meteoreducation.com. Sales - Patrick Horne, General Manager -
West; P: 800-699-7516; E: phorne@meteoreducation.com / Chris Kelly, General Manger - East; P: 800-699-7516;
E: ckelly@meteoreducation.com. Sales Support - Amy Medders, Director of Client Success; P: 800-699-7516; E:
amedders@meteoreducation.com. Financial Reporting - Cameron Gibbs, Purchasing Coordinator; P: 800-699-
7516; E: cgibbs@meteoreducation.com. Accounts Payable – Beth Barnett, Director of Billing and Collections; P:
800-699-7516; E: bbarnett@meteoreduation.com.
9 Sales Force
2 Describe in detail how Supplier’s national sales force is structured, including contact information for the highest-
level executive in charge of the sales team.
Our Learning Environment Specialists (sales team) are organized into 8 local Studios. Each Studio is overseen by
a Managing Director and contain personnel with the following functions: Learning Environment Specialist (sales),
Learning Experience Coordinators (educators), Interior Designers, Project Coordinators (includes quoting and
project intake), and Project Managers. Each studio reports to the General Manager. In addition, we also have
Directors of Market Development. This sales team is responsible for establishing connections and fostering
relationships with clients across the country. Their focus is primarily on developing new accounts and markets.
They operate within the Growth team, rather than a traditional studio setting. Lastly, we have Support Services
personnel that support all studios with personnel in the following functions: Professional Development &
Experience, Finance, Purchasing, Strategic Sourcing, Strategic Bid & Contracts, Logistics, Service, System
Support, IT, Marketing, Training/Best Practice Leaders, Executives, etc. Below are the contacts for the executives
in charge of the sales team: • Patrick Horne - Executive General Manager – West, P: 800-699-7516; E:
phorne@meteoreducation.com • Chris Kelly - Executive General Manager – East, P: 800-699-7516; E:
ckelly@meteoreducation.com
9 Implementation
3 Explain in detail how the sales teams will work with the OMNIA Partners team to implement, grow and service the
national program.
Meteor will work with OMNIA partners to develop training materials to emphasize key features along with ongoing
collaboration with OMNIA’s public sector on how to implement ideas for improvement to the national program. At a
minimum, all sales team will go through webinar training sessions to gain the necessary knowledge to make growth
a reality for all parties. In addition, we will ensure our sales team is introduced to OMNIA’s local support staff to
ensure they have access to that local resource.
Page 18 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
9 Projected Sales Year Two
8 Provide the Contract Sales (as defined in Section 12 of the OMNIA Partners Administration Agreement) that
Supplier will guarantee each year under the Master Agreement for the initial three years of the Master Agreement
(“Guaranteed Contract Sales”). To the extent Supplier guarantees minimum Contract Sales, the Administrative Fee
shall be calculated based on the greater of the actual Contract Sales and the Guaranteed Contract Sales.
$0
9 Projected Sales Year Three
9 Provide the Contract Sales (as defined in Section 12 of the OMNIA Partners Administration Agreement) that
Supplier will guarantee each year under the Master Agreement for the initial three years of the Master Agreement
(“Guaranteed Contract Sales”). To the extent Supplier guarantees minimum Contract Sales, the Administrative Fee
shall be calculated based on the greater of the actual Contract Sales and the Guaranteed Contract Sales.
$0
1 Attribute deleted as part of an Addendum
0
0
1 General Terms and Conditions
0 Respondent agrees to comply with the General Terms and Conditions provided as an attachment to this online bid
1
event. Any deviations to the General Terms and Conditions may be provided using the procedures set forth in the
attribute pertaining to deviations.
I certify compliance with this attribute.
1 Felony Conviction Notification
0 State of Texas Legislative Senate Bill No. 1 Section 44.034, Notification of Criminal History, Subsection (a), states “a
2
person or business entity that enters into an agreement with a school district must give advance notice to the
district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must
include a general description of the conduct resulting in the conviction of a felony”.
Subsection (b) states “a school district may terminate the agreement with a person or business entity if the district
determines that the person or business entity failed to give notice as required by Subsection (a), or misrepresented
the conduct resulting in the conviction. The district must compensate the person or business entity for services
performed before the termination of the contract”.
Subsection (c) states “this section does not apply to a publicly held corporation”.
Use the checkbox associated with this item to identify your status as it relates to this legal requirement.
Non-Felon - person/owner IS NOT a convicted felon
Not Applicable-firm is a publicly held corporation
Felon - person/owner IS a convicted felon
1 Name of Felon and Nature of Felony, if applicable
0 If response to previous attribute was "Felon - person/owner IS a convicted felon", vendor shall give the name of the
3
felon and details of conviction.
If you did not answer "Felon - person/owner IS a convicted felon" in the previous question, type "N/A" in the
respective field.
N/A
Page 20 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Criminal History Records Review of Certain Contract Employees
0 Texas Education Code Chapter §22.0834 requires that criminal history records be obtained regarding covered
4
employees of entities that contract with a school entity in Texas to provide services for that school entity
(“Contractors”) and entities that contract with school entity contractors (“Subcontractors”). Covered employees with
disqualifying criminal histories are prohibited from serving at a school entity. Contractors/Subcontractors contracting
with a school entity shall (1) maintain compliance with the requirements of Texas Education Code Chapter 22 to the
school entity; and (2) require that each of their subcontractors complies with the requirements of Texas Education
Code Chapter 22. Contractors performing work at a school entity in Texas must comply with these statutes.
Covered employees: Employees of a Contractor/Subcontractor who have or will have continuing duties related to
the service to be performed at a school entity and have or will have direct contact with students. The school entity
will be the final arbiter of what constitutes continuing duties and direct contact with students at their school.
I certify compliance with this attribute.
1 Historically Underutilized Business (HUB) Certification
0 Businesses that have been certified by the Texas Building and Procurement Commission (TBPC) or other qualified
5
agency as Historically Underutilized Business (HUB) entities are encouraged to indicate their HUB status when
responding to this proposal invitation. The electronic catalogs will indicate HUB certifications for vendors that
properly indicate and document their HUB certification on this form.
Select one of the available options:
OPTION A: My business has NOT been certified as HUB.
OPTION B: I certify that my business has been certified as a Historically Underutilized Business (HUB), and I
have/will upload the certification information into the "Response Attachments" Tab located in this online bidding
event.
OPTION A
OPTION B
Page 21 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Disclosure of Interested Parties
0 Texas state law requires the Disclosure of Interested Parties be filed with a public entity, including regional service
6
centers and school districts, for any contract which:
(1) requires an action or vote by the governing body; or
(2) has a value of $1 million or more; or
(3) for any services provided that would require an individual to register as a lobbyist under TX Gov’t Code Chapter
305.
NOTE: This form is not required if the vendor is a publicly-traded business entity, including a wholly-owned
subsidiary of the business entity (a company in which ownership is dispersed among the general public via shares
of stock which are traded via at least one stock exchange or over-the-counter market).
If you are required by law to submit this form, it must be completed online at the Texas Ethics Commission website.
Obtain a numbered certificate and click the link below to access the instructions and to complete this required form.
Upon completion, vendors required to submit the form must attach it to the proposal via the "Response
Attachments" Tab.
Click here to complete the form on the Texas Ethic Commission's 1295 Form webpage.
Please note: The District must verify receipt of all required 1295 forms received within 30 days on the Texas Ethics
Commission website. This verification does not indicate a contract award. Contract awards will be issued via direct
communication from the AISD Purchasing Department. A contract requiring a Disclosure of Interested Parties form is
voidable at any time if:
(1) the governmental entity or state agency submits to the business entity written notice of the business entity's
failure to provide the required disclosure; and
(2) the business entity fails to submit to the governmental entity or state agency the required disclosure on or
before the 10th business day after the date the business entity receives the written notice.
IF UNDER LAW YOU ARE EXEMPT FROM SUBMITTING THIS 1295 FORM, PROPOSERS MUST SUBMIT A
DOCUMENT THAT SHOWS PROOF OF THIS EXEMPTION.
ENTITY TYPES THAT ARE EXEMPT AND SHOULD ATTACH THIS PROOF ARE LISTED IN STATUE AS:
• a sponsored research contract of an institution of higher education;
• an interagency contract of a state agency or an institution of higher education;
• a contract related to health and human services if:
• the value of the contract cannot be determined at the time the contract is executed; and
• any qualified vendor is eligible for the contract;
• a contract with a publicly traded business entity, including a wholly owned subsidiary of the business entity;
• a contract with an electric utility, as that term is defined by Section 31.002, Utilities Code; or
• a contract with a gas utility, as that term is defined by Section 121.001, Utilities Code.
I certify compliance with this attribute.
Page 22 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Conflict of Interest Questionnaire
0 Region 4 Education Service Center (Region 4) is required to comply with Texas Local Government Code Chapter
7
176, Disclosure of Certain Relationships with Local Government Officers. House Bill 23 significantly changed
Chapter 176 as well as the required disclosures and the corresponding forms. As of September 1, 2015, any
vendor who does business with Region 4 or who seeks to do business with Region 4 must fill out the new Conflict of
Interest Questionnaire (CIQ) if a conflict of interest exists. A conflict of interest exists in the following situations:
1) If the vendor has an employment or other business relationship with a local government officer of Region 4 or a
family member of the officer, as described by section 176.003(a)(2)(A) of the Texas Local Government Code; or
2) If the vendor has given a local government officer of Region 4, or a family member of the officer, one or more
gifts with the aggregate value of $100, excluding any gift accepted by the officer or a family member of the officer if
the gift is: (a) a political contribution as defined by Title 15 of the Election Code; or (b) a gift of food accepted as a
guest; or
3) If the vendor has a family relationship with a local government officer of Region 4.
“Vendor” means a person who enters or seeks to enter into a contract with a local governmental entity. The term includes an agent of a vendor. The term
includes an officer or employee of a state agency when that individual is acting in a private capacity to enter into a contract. The term does not include a
state agency except for Texas Correctional Industries. Texas Local Government Code 176.001(7).
“Business relationship” means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a
connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal,
state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or
services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Texas Local
Government Code 176.001(3).
“Family relationship” means a relationship between a person and another person within the third degree by consanguinity or the second degree by affinity,
as those terms are defined by Subchapter B, Chapter 573, Government Code. Texas Local Government Code 176.001(2-a).
“Local government officer” means: (A) a member of the governing body of a local governmental entity; (B) a director, superintendent, administrator,
president, or other person designated as the executive officer of a local governmental entity; or (C) an agent of a local governmental entity who exercises
discretion in the planning, recommending, selecting, or contracting of a vendor. Texas Local Government Code 176.001(4).
Individuals serving as a Member of the Board of Directors, the Executive Director, Cabinet Members,
and other local government officers may be found at: https://www.esc4.net/about/about-region-4.
For additional information on Conflict of Interest Questionnaire, and the statutes that mandate it, please visit the
following links:
Texas Local Government Code, Section 176
Texas House Bill 23
A blank Conflict of Interest Questionnaire is available by clicking:
https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf.
If your firm is required to return a completed Conflict of Interest Questionnaire with your proposal submission, use
the "Response Attachments" Tab to upload the completed document.
I certify compliance with this attribute.
Page 23 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Entities that Boycott Israel
0 Pursuant to Chapter 2271 of the Texas Government Code, the Respondent hereby certifies and verifies that neither
8
the Respondent , nor any affiliate, subsidiary, or parent company of the Respondent , if any (the “Respondent
Companies”), boycotts Israel, and the Respondent agrees that the Respondent and Respondent Companies will not
boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and
include refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to
penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business
in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.
EXCEPTIONS: Clause only applies to contracts and contractors that meet the following criteria: (i) Respondent is not a sole proprietorship; (ii) with 10 or
more full-time employees; and (iii) with a contract to be paid a value of $100,000 or more wholly or partially from public funds of the governmental entity.
I certify compliance with this attribute.
1 Foreign Terrorist Organizations
0 Section 2252.152 of the Texas Government Code prohibits Region 4 ESC from awarding a contract to any person
9
who does business with Iran, Sudan, or a foreign terrorist organization as defined in Section 2252.151 of the Texas
Government Code. Respondent certifies that it not ineligible to receive the contract.
I certify compliance with this attribute.
1 Firearm Entities and Trade Associations Discrimination
1 Respondent verifies that: (1) it does not, and will not for the duration of the contract, have a practice, policy,
0
guidance, or directive that discriminates against a firearm entity or firearm trade association or (2) the verification
required by Section 2274.002 of the Texas Government Code does not apply to the contract. If circumstances
relevant to this provision change during the course of the contract, Respondent shall promptly notify Region 4 ESC.
APPLICABILITY: This clause applies only to a contract that: (1) is between a governmental entity and a company with at least 10 full-time employees; and
(2) has a value of at least $100,000 that is paid wholly or partly from public funds of the governmental entity.
EXCEPTIONS: This clause is not required when a state Agency: (1) contracts with a sole-source provider; or (2) does not receive any bids from a company
that is able to provide the written verification required by Section 2274.002(b) of the Texas Government Code.
I certify compliance with this attribute.
1 Energy Company Boycott Prohibited
1 Respondent represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott
1
energy companies or (2) the verification required by Section 2274.002 of the Texas Government Code does not
apply to the contract. If circumstances relevant to this provision change during the course of the contract,
Respondent shall promptly notify Region 4 ESC.
EXCEPTIONS: Clause only applies to contracts and contractors that meet the following criteria: (i) a “company” within the definitions of Section
2274.001(2) of the Tex. Gov’t Code; (ii) with 10 or more full-time employees; and (iii) with a contract to be paid a value of $100,000 or more wholly or
partially from public funds of the governmental entity.
I certify compliance with this attribute.
1 Critical Infrastructure Affirmation
1 Pursuant to Government Code Section 2274.0102, Respondent certifies that neither it nor its parent company, nor
2
any affiliate of Respondent or its parent company, is: (1) majority owned or controlled by citizens or governmental
entities of China, Iran, North Korea, Russia, or any other country designated by the Governor under Government
Code Section 2274.0103, or (2) headquartered in any of those countries.
EXCEPTION: Clause only applies to solicitations and contracts in which the contractor would be granted direct or remote access to or control of critical
infrastructure, as defined by Section 2274.0101 of the Texas Government Code, in this state, other than access specifically allowed for product warranty
and support purposes.
The Governor of the State of Texas may designate countries as a threat to critical infrastructure under Section 2274.0103 of the Texas Government Code.
Agencies should promptly add any country that is designated by the Governor to this clause.”
I certify compliance with this attribute.
Page 24 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Open Records Policy
1 All proposals, information and documents submitted are subject to the Public Information Act requirements
3
governed by the State of Texas once a Contract(s) is executed. If an Offeror believes its response, or parts of its
response, may be exempted from disclosure, the Offeror must specify page-by-page and line-by-line the parts of
the response, which it believes, are exempt and include detailed reasons to substantiate the exemption. Price is not
confidential and will not be withheld. Any unmarked information will be considered public information and released, if
requested under the Public Information Act.
The determination of whether information is confidential and not subject to disclosure is the duty of the Office of
Attorney General (OAG). Region 4 ESC must provide the OAG sufficient information to render an opinion and
therefore, vague and general claims to confidentiality by the Offeror are not acceptable. Region 4 ESC must comply
with the opinions of the OAG. Region 4 ESC assumes no responsibility for asserting legal arguments on behalf of
any Offeror. Offeror is advised to consult with their legal counsel concerning disclosure issues resulting from this
procurement process and to take precautions to safeguard trade secrets and other proprietary information.
Check one of the following responses to the Acknowledgment and Acceptance of Region 4 ESC’s Open Records
Policy below:
OPTION A: We acknowledge Region 4 ESC’s Open Records Policy and declare that no information submitted with
this proposal, or any part of our proposal, is exempt from disclosure under the Public Information Act.
OPTION B: We declare the following information to be a trade secret or proprietary and exempt from disclosure
under the Public Information Act and these requested exemptions are uploaded into the "Response Attachments"
Tab located in this online bidding event.
(Note: Offeror must specify page-by-page and line-by-line the parts of the response, which it believes, are exempt. In addition, Offeror must include
detailed reasons to substantiate the exemption(s). Price is not confidential and will not be withheld. All information believed to be a trade secret or
proprietary must be listed. It is further understood that failure to identify such information, in strict accordance with the instructions, will result in that
information being considered public information and released, if requested under the Public Information Act.)
OPTION A - No proprietary information
OPTION B - Proprietary information marked
1 Consent to Release Proposal Tabulation
1 Notwithstanding anything explicitly and properly declared as Confidential or Proprietary Information to the contrary,
4
by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the District may publicly release,
including posting on the public Region 4 ESC and/or OMNIA Partners website(s), a copy of the proposal tabulation
for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), unit
price(s), hourly labor rate(s), or other specified pricing; and Vendor award notice information.
I certify compliance with this attribute.
Page 25 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Contracting Information
1 If Vendor is not a governmental body and
5
(a) this Agreement has a stated expenditure of at least $1 million in public funds for the purchase of goods or
services by REGION 4 ESC; or
(b) this Agreement results in the expenditure of at least $1 million in public funds for the purchase of goods or
services by REGION 4 ESC in a fiscal year of REGION 4 ESC, the following certification shall apply;
otherwise, this certification is not required.
As required by Tex. Gov’t Code § 552.374(b), the following statement is included in the RFP and the Agreement
(unless the Agreement is
(1) related to the purchase or underwriting of a public security;
(2) is or may be used as collateral on a loan; or
(3) proceeds from which are used to pay debt service of a public security of loan):
“The requirements of Subchapter J, Chapter 552, Government Code, may apply to this RFP and Agreement and
the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or
intentionally fails to comply with a requirement of that subchapter.”
Pursuant to Subchapter J, Chapter 552, Texas Government Code, the Vendor hereby certifies and agrees to
(1) preserve all contracting information related to this Agreement as provided by the records retention
requirements applicable to REGION 4 ESC for the duration of the Agreement;
(2) promptly provide to REGION 4 ESC any contracting information related to the Agreement that is in the
custody or possession of the Vendor on request of REGION 4 ESC; and
(3) on completion of the Agreement, either
(a) provide at no cost to AISD all contracting information related to the Agreement that is in the custody
or possession of Vendor, or
(b) preserve the contracting information related to the Agreement as provided by the records retention
requirements applicable to REGION 4 ESC.
I certify compliance with this attribute.
1 Anti-Trust Certification Statement
1 Vendor affirms under penalty of perjury of the laws of the State of Texas that:
6
(1) I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation,
firm, partnership or individual (Company) listed below;
(2) In connection with this bid, neither I nor any representative of the Company have violated any provision of
the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15;
(3) In connection with this bid, neither I nor any representative of the Company have violated any federal
antitrust law; and
(4) Neither I nor any representative of the Company have directly or indirectly communicated any of the
contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership or
individual engaged in the same line of business as the Company.
I certify compliance with this attribute.
1 Federal Rule (A) - Contract Term Violations
1 (A) Contracts for more than the simplified acquisition threshold currently set at $250,000 (2 CFR §200.320), which
7
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition
Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal
remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and
penalties as appropriate.
Pursuant to Federal Rule (A) above, when federal funds are expended by Region 4 ESC, Region 4 ESC reserves
all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of
breach of contract by either party.
I certify compliance with this attribute.
Page 26 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Federal Rule (B) - Termination Conditions
1 (B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will
8
be effected and the basis for settlement. (All contracts in excess of $10,000)
Pursuant to Federal Rule (B) above, when federal funds are expended by REGION 4 ESC, REGION 4
ESC reserves the right to immediately terminate any agreement in excess of $10,000 resulting from this
procurement process in the event of a breach or default of the agreement by Vendor, in the event vendor fails to:
(1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation,
contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the
contract and/or the procurement solicitation; (4) to the greatest extent authorized by law, if an award no longer
effectuates the program goals or priorities of the Federal awarding agency or REGION 4 ESC. REGION 4 ESC also
reserves the right to terminate the contract immediately, with written notice to vendor, for convenience, if REGION 4
ESC believes, in its sole discretion that it is in the best interest of REGION 4 ESC to do so. The vendor will be
compensated for work performed and accepted and goods accepted by REGION 4 ESC as of the termination date
if the contract is terminated for convenience of REGION 4 ESC. Any award under this procurement process is not
exclusive and REGION 4 ESC reserves the right to purchase goods and services from other vendors when it is in
the best interest of REGION 4 ESC.
I certify compliance with this attribute.
1 Federal Rule (C) - Equal Employment Opportunity
1 (C) Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted
9
construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-
1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR
Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246
Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
It is the policy of REGION 4 ESC not to discriminate on the basis of race, color, national origin, gender, limited
English proficiency or disabling conditions in its programs. Vendor agrees not to discriminate against any employee
or applicant for employment to be employed in the performance of this Contract, with respect to hire, tenure, terms,
conditions and privileges of employment, or a matter directly or indirectly related to employment, because of age
(except where based on a bona fide occupational qualification), sex (except where based on a bona fide
occupational qualification) or race, color, religion, national origin, or ancestry. Vendor further agrees that every
subcontract entered into for the performance of this Contract shall contain a provision requiring non-discrimination
in employment herein specified binding upon each subcontractor. Breach of this covenant may be regarded as a
material breach of the Contract.
Pursuant to Federal Rule (C) and the requirements stated above, when federal funds are expended by REGION 4
ESC on any federally assisted construction contract, the equal opportunity clause is incorporated by reference
herein.
I certify compliance with this attribute.
Page 27 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Federal Rule (D) - Davis Bacon Act/Copeland Act
2 (D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime
0
construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance
with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146- 3148) as supplemented by Department of Labor
regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and
mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of
Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity
must place a copy of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage
determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding
agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40
U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United
States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means,
any person employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported
violations to the Federal awarding agency.
Pursuant to Federal Rule (D) above, when federal funds are expended by REGION4 ESC, during the term of an
award for all contracts and subgrants for construction or repair, the vendor will be in compliance with all applicable
Davis-Bacon Act provisions.
I certify compliance with this attribute.
1 Federal Rule (E) - Contract Work Hours and Safety Standards Act
2 (E) (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of
1
$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C.
3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the
basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that
the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked
in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work
and provide that no laborer or mechanic must be required to work in surroundings or under working conditions
which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or
materials or articles ordinarily available on the open market, or contracts for transportation or transmission of
intelligence.
Pursuant to Federal Rule (E) above, when federal funds are expended by REGION 4 ESC, the vendor certifies that
during the term of an award for all contracts by REGION 4 ESC resulting from this procurement process, the vendor
will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act.
I certify compliance with this attribute.
1 Federal Rule (F) - Rights to Inventions Made Under a Contract or Agreement
2 (F)If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or
2
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance of experimental, developmental, or research work under that
“funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights
to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
Pursuant to Federal Rule (F) above, when federal funds are expended by REGION 4 ESC, the vendor certifies that
during the term of an award for all contracts by REGION 4 ESC resulting from this procurement process, the vendor
agrees to comply with all applicable requirements as referenced in Federal Rule (F) above.
I certify compliance with this attribute.
Page 28 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Federal Rule (G) - Clean Air Act/Federal Water Pollution Control Act
2 (G) The Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-
3
1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that
requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33
U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the
Environmental Protection Agency (EPA).
When federal funds are expended by REGION 4 ESC for any contract resulting from this procurement process, the
vendor certifies that the vendor will be in compliance with mandatory standards and policies relating to energy
efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act (Pub. L. 94-163, 89 Stat. 871).
When federal funds are expended by REGION 4 ESC for any contract resulting from this procurement process in
excess of $100,000, the vendor certifies that the vendor is in compliance with all applicable standards, orders,
regulations, and/or requirements issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C. 1857(h)),
Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 117389 and Environmental
Protection Agency Regulation, 40 CFR Part 15.
Pursuant to Federal Rule (G) above, when federal funds are expended by REGION 4 ESC, the vendor certifies that
during the term of an award for all contracts by REGION 4 ESC resulting from this procurement process, the vendor
agrees to comply with all applicable requirements as referenced in Federal Rule (G) above.
I certify compliance with this attribute.
1 Federal Rule (H) - Debarment and Suspension
2 (H) (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties
4
listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB
guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3
CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties
debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or
regulatory authority other than Executive Order 12549.
Pursuant to Federal Rule (H) above, when federal funds are expended by REGION 4 ESC, the vendor certifies that
during the term of an award for all contracts by REGION 4 ESC resulting from this procurement process, the vendor
certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation by any federal department or agency or by the State of Texas.
Vendor shall immediately provide written notice to REGION 4 ESC if at any time the vendor learns that this
certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
REGION 4 ESC may rely upon a certification of a vendor that the vendor is not debarred, suspended, ineligible, or
voluntarily excluded from the covered contract, unless REGION 4 ESC knows the certification is erroneous.
I certify compliance with this attribute.
Page 29 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Federal Rule (I) - Byrd Anti-Lobbying Amendment
2 (I) (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required
5
certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay
any person or organization for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose
any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such
disclosures are forwarded from tier to tier up to the non-Federal award.
Pursuant to Federal Rule (I) above, when federal funds are expended by REGION 4 ESC, the vendor certifies that
during the term and after the awarded term of an award for all contracts by REGION 4 ESC resulting from this
procurement process, the vendor certifies that it is in compliance with all applicable provisions of the Byrd Anti-
Lobbying Amendment (31 U.S.C. 1352). The undersigned further certifies that:
(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal
contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to
Report Lobbying”, in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certificate is a prerequisite for making or entering into this transaction
imposed by Section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject
to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
I certify compliance with this attribute.
1 Federal Rule (J) - Procurement of Recovered Materials
2 (J) When federal funds are expended by REGION 4 ESC, REGION 4 ESC and its contractors must comply with
6
section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include: (1) procuring only items designated in guidelines of the Environmental
Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials
practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item
exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; (2)
procuring solid waste management services in a manner that maximizes energy and resource recovery; and (3)
establishing an affirmative procurement program for procurement of recovered materials identified in the EPA
guidelines.
Pursuant to Federal Rule (J) above, when federal funds are expended REGION 4 ESC, as required by the
Resource Conservation and Recovery Act of 1976 (42 U.S.C. § 6962(c)(3)(A)(i)), the vendor certifies, by signing
this document, that the percentage of recovered materials content for EPA-designated items to be delivered or used
in the performance of the contract will be at least the amount required by the applicable contract specifications or
other contractual requirements.
I certify compliance with this attribute.
Page 30 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Federal Rule (K) - Prohibition on certain Telecom and Surveillance Service and Equipment
2 (K) Region 4 ESC, as a non-federal entity, is prohibited from obligating or expending Federal financial assistance,
7
to include loan or grant funds, to: (1) procure or obtain,
(2) extend or renew a contract to procure or obtain, or
(3) enter into a contract (or extend or renew a contract) to procure or obtain, equipment, services, or systems that
uses covered telecommunications equipment or services as a substantial or essential component of any system, or
as a critical technology as part of any system. Covered telecommunications equipment is telecommunications
equipment produced Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such
entities) and physical security surveillance of critical infrastructure and other national security purposes, and video
surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou
Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such
entities) for the purpose of public safety, security of government facilities, physical security surveillance of critical
infrastructure, and other national security purposes detailed in 2 CFR § 200.216.
The Respondent certifies that it will not purchase equipment, services, or systems that use covered
telecommunications, as defined herein, as a substantial or essential component of any system, or as critical
technology as part of any system.
I certify compliance with this attribute.
1 Federal Rule (L) - Buy American Provisions
2 (L) As appropriate and to the extent consistent with law, REGION 4 ESC has a preference for the purchase,
8
acquisition, or use of goods, products, or materials produced in the United States, including but not limited to iron,
aluminum, steel, cement, and other manufactured products, when spending federal funds. Vendor agrees that the
requirements of this section will be included in all subawards including all contracts and purchase orders for work or
products under this award, to the greatest extent practicable under a Federal award. Purchases that are made with
non-federal funds or grants are excluded from the Buy American Act.
Vendor certifies that it is in compliance with all applicable provisions of the Buy American Act. Purchases made in
accordance with the Buy American Act must still follow the applicable procurement rules calling for free and open
competition.
“Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application
of coatings, occurred in the United States. “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous
metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber;
and lumber.
I certify compliance with this attribute.
1 Federal Rule - Required Affirmative Steps for Small, Minority, And Women-Owned Firms for Contracts
2 Paid for with Federal Funds
9
When federal funds are expended by REGION 4 ESC, Vendor is required to take all affirmative steps set forth in 2
CFR 200.321 to solicit and reach out to small, minority and women owned firms for any subcontracting opportunities
on the project, including:
1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever
they are potential sources;
3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum
participation by small and minority businesses, and women's business enterprises;
4) Establishing delivery schedules, where the requirement permits, which encourage participation by small
and minority businesses, and women's business enterprises; and
5) Using the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of Commerce.
I certify compliance with this attribute.
Page 31 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Federal Rule - Federal Record Retention
3 When federal funds are expended by REGION 4 ESC for any contract resulting from this procurement process, the
0
vendor certifies that it will comply with the record retention requirements detailed in 2 CFR §200.334. The vendor
further certifies that vendor will retain all records as required by 2 CFR §200.334 for a period of five (5) years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and
all other pending matters are closed.
Vendor agrees that REGION 4 ESC, Inspector General, Department of Homeland Security, FEMA, the Comptroller
General of the United States, or any of their duly authorized representatives shall have access to any books,
documents, papers and records of Vendor, and its successors, transferees, assignees, and subcontractors that are
directly pertinent to the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion
relating to such documents. Vendor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed. Vendor agrees to provide the FEMA
Administrator or his authorized representative access to construction or other work sites pertaining to the work
being completed under the Contract.
I certify compliance with this attribute.
1 Federal Rule - Profit Negotiation
3 For purchases using Federal funds in excess of $250,000, REGION 4 ESC may be required to negotiate profit as a
1
separate element of the price. (See 2 CFR 200.324(b)).
When required by REGION 4 ESC, Vendor agrees to provide information relating to profitability of the given
transaction and itemize the profit margin as a separate element of the price.
I certify compliance with this attribute.
1 Federal Rule - Solid Waste Disposal Act
3 A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must
2
comply with section 6002 of the Sold Waste Disposal Act, as amended by the Resource Conservation and Recovery
Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental
Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials
practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item
exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceed $10,000; procuring
sold waste management services in a manner that maximizes energy and resource recovery; and establishing an
affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. (78 FR
78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014.)
Pursuant to this federal rule, when federal funds are expended by REGION 4 ESC, the vendor certifies that during
the term of all contracts resulting from this procurement process, the vendor agrees to comply with all applicable
requirements as referenced in this paragraph.
I certify compliance with this attribute.
Page 32 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Federal Rule - Never Contract with the Enemy – 2 C.F.R. § 200.215
3 When federal funds are expended by REGION 4 ESC for grant and cooperative agreements, or any contract
3
resulting from this procurement process, that are expected to exceed $50,000 within the period of performance, and
are performed outside of the United States, including U.S. territories, to a person or entity that is actively opposing
United States or coalition forces involved in a contingency operation in which members of the Armed Forces are
actively engaged in hostilities, REGION 4 ESC will terminate any grant or cooperative agreement or contract
resulting from this procurement process as a violation of Never Contract with the Enemy detailed in 2 CFR Part 183.
The vendor certifies that it is neither an excluded entity under the System for Award Management (SAM) nor
Federal Awardee Performance and Integrity Information System (FAPIIS) for any grant or cooperative agreement
terminated due to Never Contract with the Enemy as a Termination for Material Failure to Comply. AISD has a
responsibility to ensure no Federal award funds are provided directly or indirectly to the enemy, to terminate
subawards in violation of Never Contract with the Enemy, and to allow the Federal Government access to records to
ensure that no Federal award funds are provided to the enemy.
I certify compliance with this attribute.
1 Applicability to Subcontractors
3 Vendor agrees that all contracts it awards pursuant to this procurement action shall be bound by the terms and
4
conditions of this procurement action.
I certify compliance with this attribute.
1 Compliance with the Energy Policy and Conservation Act
3 When REGION 4 ESC expends federal funds for any contract resulting from this procurement process, Vendor
5
certifies that it will comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act
(42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).
I certify compliance with this attribute.
Page 33 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Indemnification
3 Acts or Omissions
6
Vendor shall indemnify and hold harmless Region 4, AND/OR THEIR OFFICERS, AGENTS, EMPLOYEES,
REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM ANY AND ALL LIABILITY,
ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEY FEES, AND EXPENSES arising
out of, or resulting from any acts or omissions of the Vendor or its agents, employees, subcontractors, Order
Fulfillers, or suppliers of subcontractors in the execution or performance of the Contract and any Purchase Orders
issued under the Contract.
Infringements
a) Vendor shall indemnify and hold harmless Region 4 and Customers, AND/OR THEIR EMPLOYEES, AGENTS,
REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES from any and all third party claims
involving infringement of United States patents, copyrights, trade and service marks, and any other intellectual or
intangible property rights in connection with the PERFORMANCES OR ACTIONS OF VENDOR PURSUANT TO THIS
CONTRACT. VENDOR AND THE CUSTOMER AGREE TO FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER
OF ANY SUCH CLAIM. VENDOR SHALL BE LIABLE TO PAY ALL COSTS OF DEFENSE INCLUDING ATTORNEYS’
FEES.
b) Vendor shall have no liability under this section if the alleged infringement is caused in whole or in part by: (i) use
of the product or service for a purpose or in a manner for which the product or service was not designed, (ii) any
modification made to the product without Vendor’s written approval, (iii) any modifications made to the product by
the Vendor pursuant to Customer’s specific instructions, (iv) any intellectual property right owned by or licensed to
Customer, or (v) any use of the product or service by Customer that is not in conformity with the terms of any
applicable license agreement.
c) If Vendor becomes aware of an actual or potential claim, or Customer provides Vendor with notice of an actual or
potential claim, Vendor may (or in the case of an injunction against Customer, shall), at Vendor’s sole option and
expense; (i) procure for the Customer the right to continue to use the affected portion of the product or service, or
(ii) modify or replace the affected portion of the product or service with functionally equivalent or superior product or
service so that Customer’s use is non-infringing.
Taxes/Workers’ Compensation/Unemployment Insurance – Including Indemnity
a) VENDOR AGREES AND ACKNOWLEDGES THAT DURING THE EXISTENCE OF THIS CONTRACT, VENDOR
SHALL BE ENTIRELY RESPONSIBLE FOR THE LIABILITY AND PAYMENT OF VENDOR’S AND VENDOR’S
EMPLOYEES’ TAXES OF WHATEVER KIND, ARISING OUT OF THE PERFORMANCES IN THIS CONTRACT.
VENDOR AGREES TO COMPLY WITH ALL STATE AND FEDERAL LAWS APPLICABLE TO ANY SUCH PERSONS,
INCLUDING LAWS REGARDING WAGES, TAXES, INSURANCE, AND WORKERS’ COMPENSATION. THE
CUSTOMER AND/OR REGION 4 SHALL NOT BE LIABLE TO THE VENDOR, ITS EMPLOYEES, AGENTS, OR
OTHERS FOR THE PAYMENT OF TAXES OR THE PROVISION OF UNEMPLOYMENT INSURANCE AND/OR
WORKERS’ COMPENSATION OR ANY BENEFIT AVAILABLE TO A STATE EMPLOYEE OR EMPLOYEE OF
ANOTHER GOVERNMENTAL ENTITY CUSTOMER.
b) VENDOR AGREES TO INDEMNIFY AND HOLD HARMLESS CUSTOMERS, REGION 4 AND/OR THEIR
EMPLOYEES, AGENTS, REPRESENTATIVES, CONTRACTORS, AND/OR ASSIGNEES FROM ANY AND ALL
LIABILITY, ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL RELATED COSTS, ATTORNEYS’ FEES, AND
EXPENSES, RELATING TO TAX LIABILITY, UNEMPLOYMENT INSURANCE AND/OR WORKERS’ COMPENSATION IN
ITS PERFORMANCE UNDER THIS CONTRACT, VENDOR SHALL BE LIABLE TO PAY ALL COSTS OF DEFENSE
INCLUDING ATTORNEYS’ FEES.
I certify compliance with this attribute.
1 Excess Obligations Prohibited
3 Proposer understands that all obligations of Region 4 ESC under the contract are subject to the availability of state
7
funds. If such funds are not appropriated or become unavailable, the contract may be terminated by Region 4 ESC.
I certify compliance with this attribute.
1 Suspension and Debarment
3 Respondent certifies that neither it nor its principals are debarred, suspended, proposed for debarment, declared
8
ineligible, or otherwise excluded from participation in the contract by any state or federal agency.
I certify compliance with this attribute.
Page 34 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
1 Change in Law and Compliance with Laws
3 Proposer shall comply with all laws, regulations, requirements and guidelines applicable to a vendor providing
9
services and products required by the contract to the Region 4 ESC, as these laws, regulations, requirements and
guidelines currently exist and as amended throughout the term of the contract. Region 4 ESC reserves the right, in
its sole discretion, to unilaterally amend the contract prior to award and throughout the term of the contract to
incorporate any modifications necessary for compliance with all applicable state and federal laws, regulations,
requirements and guidelines.
I certify compliance with this attribute.
Page 35 of 35 pages Vendor: Meteor Education, LLC 24-01 Addendum 6
Appendix B
TERMS & CONDITIONS ACCEPTANCE FORM
Signature on the Offer and Contract Signature form certifies complete acceptance of the terms
and conditions in this solicitation and draft Contract except as noted below with proposed
substitute language (additional pages may be attached, if necessary). The provisions of the
RFP cannot be modified without the express written approval of Region 4 ESC. If a proposal
is returned with modifications to the draft Contract provisions that are not expressly approved
in writing by Region 4 ESC, the Contract provisions contained in the RFP shall prevail.
Check one of the following responses:
Offeror takes no exceptions to the terms and conditions of the RFP and draft Contract.
(Note: If none are listed below, it is understood that no exceptions/deviations are taken.)
X
Offeror takes the following exceptions to the RFP and draft Contract. All exceptions must
be clearly explained, reference the corresponding term to which Offeror is taking exception
and clearly state any proposed modified language, proposed additional terms to the RFP
and draft Contract must be included:
(Note: Unacceptable exceptions may remove Offeror’s proposal from consideration for
award. Region 4 ESC shall be the sole judge on the acceptance of exceptions and
modifications and the decision shall be final.
If an offer is made with modifications to the contract provisions that are not expressly
approved in writing, the contract provisions contained in the RFP shall prevail.)
Section/Page Term, Condition, or Exception/Proposed Modification Accepted
Specification (For Region 4
ESC’s use)
Please see attached
Accepted
Section/Page Term, Condition, or Specification Exception/Proposed Modification (Region 4
ESC's Use)
Samples: Upon request, samples shall be furnished, free of
cost, within seven (7) days after receiving notice of such
request. By submitting the proposal Offeror certifies that all
materials conform to all applicable requirements of this Depending on sample needed, we may not be able to meet
III. Instructions to
solicitation and of those required by law. Offeror agrees to the 7 day deliver requirement. Project team will
Offerors; RFP Pg.
bear the costs for laboratory testing, if results show the communicate lead time on all requested samples.
10, #18
sample does not comply with solicitation requirements.
Submissions may no longer be considered for failing to
submit samples as requested.
We represent over 175 suppliers and many only have a PDF
ii. Include an electronic copy of the catalog from which
price list (showing list price) available and will not be able
discount, or fixed price, is calculated. Electronic price lists
to show extended net pricing. In addition, depending on
must contain the following: (if applicable)
IV. Evaluation options available, additional volume/tiered discounting,
•Manufacturer part #
Process and Criteria; and freight zones, there could be numerous (20+) net prices
•Offeror’s Part #(if different from manufacturer part #)
RFP Pg. 12, #2a for each line item. However, we have provided all
•Description
information necessary to determine net pricing within our
•Manufacturers Suggested List Price and Net Price
proposal and will provide formal quotes to customers upon
•Net price to Region 4 ESC (including freight)
request.
Delivery: Conforming product shall be shipped within 7 Depending on the required products, we may encounter
days of receipt of Purchase Order. If delivery is not or challenges in meeting the 7-day delivery requirement. Our
cannot be made within this time period, the Contractor project team will diligently communicate the lead time for
Appendix A-Draft must receive authorization for the delayed delivery. The all requested products. We do partner with some
Contract, Pg. 4; order may be canceled if the estimated shipping time is not manufacturers that offer quick-ship product options
#14 acceptable. All deliveries shall be freight prepaid, F.O.B. however, the typical lead time for products not readily
Destination and shall be included in all pricing offered available in stock ranges from 3 to 12 weeks, contingent
unless otherwise clearly stated in writing. upon the manufacturer and product line.
Accepted
Section/Page Term, Condition, or Specification Exception/Proposed Modification (Region 4
ESC's Use)
Price Adjustments. Should it become necessary or proper
during the term of this Contract to make any change in
design or any alterations that will increase price, Region 4 We will furnish updated price lists promptly as they are
ESC must be notified immediately. Price increases must be received from our vendors. As per our obligation to accept
approved by Region 4 ESC and no payment for additional revised pricing from the vendor, any increases will be
materials or services, beyond the amount stipulated in the conveyed to the customer. It is imperative that these
Contract shall be paid without prior approval. All price approvals are expedited. As long as approvals are granted
Appendix A-Draft promptly, we adhere strictly to this policy. For your
increases must be supported by manufacturer
Contract, Pg. 4; convenience, we have provided a Dropbox link containing
documentation, or a formal cost justification letter.
#17
Contractor must honor previous prices for thirty (30) days all price lists, which will be consistently updated with the
after approval and written notification from Region 4 ESC. latest information.
It is the Contractor’s responsibility to keep all pricing up to
date and on file with Region 4 ESC. All price changes must
be provided to Region 4 ESC, using the same format as was
provided and accepted in the Contractor's proposal.
Exhibit A-Response In our proposal, we’ve provided our FEIN and Dunn &
National Bradstreet numbers, but Meteor Education does not
Cooperative a. Submit FEIN and Dunn & Bradstreet report. purchase reports from Dunn & Bradstreet as this is not a
Contract; Pg. 5; requirement to do business in our industry. Therefore, we
section 3.1 D. do not have a Dunn & Bradstreet report to submit with our
proposal.
Accepted
Section/Page Term, Condition, or Specification Exception/Proposed Modification (Region 4
ESC's Use)
Certification of Compliance with Buy America Provisions:
To the extent purchases are made with Federal Highway
Administration, Federal Railroad Administration, or Federal First, we are unsure if our products qualify under this
Transit Administration funds, offeror certifies that its requirement since it states it as a requirement for
Exhibit F-Federal products comply with all applicable provisions of the Buy “construction material.” We do not consider our product
Certifications; P. 9 America Act and agrees to provide such certification or construction material. Some of the products included in
applicable waiver with respect to specific products to any this proposal have parts that are manufactured
Participating Agency upon request. Purchases made in internationally. Many of the manufacturers we represent
accordance with the Buy America Act must still follow the have American-made products.
applicable procurement rules calling for free and open
competition.
With our entire pricing database maintained digitally, we can effortlessly generate any required reports
with a simple click. With decades of experience as a national supplier of K-12 furniture products, we are
well-versed in selling off contracts, particularly since the majority of our clients are public-school
districts. Our procurement department is highly knowledgeable about the reporting requirements
associated with this contract and can readily meet the specified reporting and fee payment obligations
outlined in this solicitation.
We only partner with the finest manufacturing, trucking, and installation companies. Our thorough processes are
filled with checks and balances to ensure the highest quality is achieved during the manufacturing, delivery,
installation and punch list resolution. Some of our procedures that ensure quality are summarized below.
• Initial Client Interviews – This helps us to determine client’s needs and wants which allows us to better
serve the client.
• Reviews of Layouts, Specifications and Color Selections – Reviewing product selections puts entire project
team on the same page and eliminates miscommunication. Final approval must be received from
customer prior to moving forward.
• All drawing and revisions are kept up-to-date on our Online Project Management System
• Review of Quote – Meteor and customer team members will review each line item for accuracy prior to
ordering. In addition, Meteor will confirm each line item with manufacturer prior to final shipment.
• Purchase Order Verification – Any missing information or discrepancies found are verified in writing with
the client for clarity. Formal quote will be provided, and final approval must be received from customer
prior to moving forward.
• Purchase Order & Budget Tracking – Budget can be tracked 24/7 through Meteor’s web-access portal by
all parties on project team.
• Weekly Communication & Project Meetings – This ensures that any potential issues are caught and the
proper revisions to the plans are made. Project managers will oversee delivery and installation of your
project from start to finish. They will use Meteor’s Online Project Management System, as well as phone,
email and in-person communication to ensure customer has the most up-to-date information.
• Site Visits & Field Measurements – Site visits allows for familiarity with jobsite and field measurements
ensure that desired furniture will fit within room.
• Delivery & Installation Lists – The lists we utilize allow for the orderly receipt and delivery of all items to
their specific locations with the greatest efficiency. These lists are reviewed by project management
throughout the delivery and installation to ensure adequate progress and identify any issues that may
arise during the distribution process.
• Final Project Walkthrough/Delivery Acceptance – Meteor personnel will walk rooms with client to ensure
all products were delivered and installed as desired.
• Service after Delivery/Punch List – Meteor utilizes a comprehensive system for follow-up and response
once the initial installation is completed though Meteor’s Online Project Management System. All punch-
list items are tracked by work order to their completion.
Wells Fargo Bank, N.A.
Balance Confirmation Services
D1127-023
PO Box 563974
Charlotte, NC 28256
Ph: (540) 563-7323
Fax: (844) 879-0544
January 30, 2023 Item ID #: 1897289
BCDI METEOR ACQUISITION LLC
trobertson@meteoreducation.com
csebzda@meteoreducation.com
Subject: Wells Fargo Bank, N.A. (“Wells Fargo”) customer information you requested
Dear BCDI METEOR ACQUISITION LLC:
As you requested, we are providing the information we have on file for BCDI METEOR
ACQUISITION LLC, a customer of Wells Fargo since December 2022.
· This customer maintained commercial deposit balances averaging in the HIGH 6 figures
for the previous six months based on the information provided.
Please note this information is given in good faith, without legal liability, and is limited to the
accounts described above. In addition, this information may not reflect our entire relationship
with the Customer, may change without notice, and is subject to the Important Disclosures located
at the end of this letter.
Thank you.
Sincerely,
Brian Sweeney
Operations Processor
Balance Confirmation Services
Important disclosures
• For requestors other than the Customer, you represent to the Bank (“we”, “us”) that you are
authorized by the Customer to request and receive this information, or you have otherwise
received this letter directly from the Customer.
• We do not represent or warrant that the information provided is complete or accurate, and
any errors or omissions in the information shall not be a basis for a claim against us.
• With respect to any credit facility (e.g. loan, line of credit) information provided above, we
are not obligated to reserve any amount of credit for any transaction between you or any
other person and the Customer. Any obligation we may have to extend credit to the
Customer is subject to all terms and conditions of the Customer’s credit facility documents,
as modified, extended, renewed and/or restated.
• For requestors other than the Customer, we are not required to update you if any credit
facility or deposit account relationship is, or is in the process of being, modified, terminated,
or cancelled.
• This letter does not constitute a guarantee or other credit support of any nature, nor do we
accept any duty, responsibility, liability or obligation that may arise from providing this
letter, including any reliance upon the information or for any loss or damage that may result.
Wells Fargo Capital
Finance
150 East 42nd St., 40th Fl.
New York, NY 10017
Date of Reference 1/16/2024
To
Company
E‐mail or Fax#
Credit Reference On Borrower BCDI Meteor Acquisition, LLC
Original Contract Date 12/29/2022
Contract Expiration Date 12/29/2027
Revolving Line of Credit Maximum $32,000,000.00
Loan Balance a/o Date of Reference Above $0.00
At the request of the customer named above (“Borrower”), Wells Fargo Bank, National Association (“Wells Fargo”) is pleased to inform you that as of the
date hereof, Borrower and Wells Fargo are parties to loan documents pursuant to which Wells Fargo provides to Borrower a revolving line of credit in the
maximum amount noted above. The availability of advances under this credit facility is subject to all of the terms and conditions of the loan documents
related thereto, including borrowing base limitations.
Nothing herein is intended to evidence any agreement by Wells Fargo to make any loan to the Borrower for your benefit or to reserve for your benefit any
amount under the revolving line of credit or any other credit facility at any time provided to the Borrower. Wells Fargo does not undertake any duty to
update the information set forth herein, or to otherwise provide any information to you. Wells Fargo does not accept or assume any responsibility, liability or
obligation for any reliance being placed on information contained in this letter.
Sincerely:
Wells Fargo Bank, National Association
Joseph Mullen
Relationship Manager
POWER OF ATTORNEY
UNITED STATES FIRE INSURANCE COMPANY
PRINCIPAL OFFICE - MORRISTOWN, NEW JERSEY
KNOW ALL MEN BY THESE PRESENTS: That United States Fire Insurance Company, a corporation duly organized and existing under the laws of the
state of Delaware, has made, constituted and appointed, and does hereby make, constitute and appoint:
Adam B. Pfanmiller, Camille Moye Edwards, Christopher A. Lydick, David Liggett, Heather Segrist, Holden Keen, Joseph P. Zoller, Julia C. McElligott, Kenneth J. Peeples,
Margo G. Roberts, Megan S. Bartman, Michael McCreadie, Ronda Bush, Bobbi D. Pendleton, Chelsea Craney, Turner A. Estep, Phillip Knower, Katherine Pearce
each, its true and lawful Attorney(s)-In-Fact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and
deliver: Any and all bonds and undertakings of surety and other documents that the ordinary course of surety business may require, and to bind United States
Fire Insurance Company thereby as fully and to the same extent as if such bonds or undertakings had been duly executed and acknowledged by the
regularly elected officers of United States Fire Insurance Company at its principal office, in amounts or penalties: One Hundred Twenty Five Million
Eight Hundred Thousand Dollars ($125,800,000)
This Power of Attorney limits the act of those named therein to the bonds and undertakings specifically named therein, and they have no authority to
bind United States Fire Insurance Company except in the manner and to the extent therein stated.
This Power of Attorney revokes all previous Powers of Attorney issued on behalf of the Attorneys-In-Fact named above.
This Power of Attorney is granted pursuant to Article IV of the By-Laws of United States Fire Insurance Company as now in full force and effect,
and consistent with Article III thereof, which Articles provide, in pertinent part:
Article IV, Execution of Instruments - Except as the Board of Directors may authorize by resolution, the Chairman of the Board, President, any Vice-
President, any Assistant Vice President, the Secretary, or any Assistant Secretary shall have power on behalf of the Corporation:
(a) to execute, affix the corporate seal manually or by facsimile to, acknowledge, verify and deliver any contracts, obligations, instruments and documents
whatsoever in connection with its business including, without limiting the foregoing, any bonds, guarantees, undertakings, recognizances, powers of
attorney or revocations of any powers of attorney, stipulations, policies of insurance, deeds, leases, mortgages, releases, satisfactions and agency
agreements;
(b) to appoint, in writing, one or more persons for any or all of the purposes mentioned in the preceding paragraph (a), including affixing the seal of the
Corporation.
Article III, Officers, Section 3.11, Facsimile Signatures. The signature of any officer authorized by the Corporation to sign any bonds, guarantees,
undertakings, recognizances, stipulations, powers of attorney or revocations of any powers of attorney and policies of insurance issued by the Corporation
may be printed, facsimile, lithographed or otherwise produced. In addition, if and as authorized by the Board of Directors, dividend warrants or checks,
or other numerous instruments similar to one another in form, may be signed by the facsimile signature or signatures, lithographed or otherwise produced,
of such officer or officers of the Corporation as from time to time may be authorized to sign such instruments on behalf of the Corporation. The Corporation
may continue to use for the purposes herein stated the facsimile signature of any person or persons who shall have been such officer or officers of the
Corporation, notwithstanding the fact that he may have ceased to be such at the time when such instruments shall be issued.
IN WITNESS WHEREOF, United States Fire Insurance Company has caused these presents to be signed and attested by its appropriate officer and
its corporate seal hereunto affixed this 28th day of September, 2021.
UNITED STATES FIRE INSURANCE COMPANY
Matthew E. Lubin, President
State of New Jersey}
County of Morris }
On this 28th day of September, 2021, before me, a Notary public of the State of New Jersey, came the above named officer of United States Fire
Insurance Company, to me personally known to be the individual and officer described herein, and acknowledged that he executed the foregoing
instrument and affixed the seal of United States Fire Insurance Company thereto by the authority of his office.
Melissa H. D’Alessio (Notary Public)
I, the undersigned officer of United States Fire Insurance Company, a Delaware corporation, do hereby certify that the original Power of Attorney of which
the foregoing is a full, true and correct copy is still in force and effect and has not been revoked.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal of United States Fire Insurance Company on the 17th day
of May, 20 24
UNITED STATES FIRE INSURANCE COMPANY
Michael C. Fay, Senior Vice President
*For verification of the authenticity of the Power of Attorney, please contact SuretyInquiries@amyntagroup.com
Forest Stewardship Council – FSC certification is a voluntary, market-based tool
that supports responsible forest management worldwide. FSC certified forest
products are verified from the forest of origin through the supply chain. The FSC
label ensures that the forest products used are from responsibly harvested and
verified sources. The FSC’s purpose is to coordinate the development of forest
management standards throughout the different biogeographic regions of the
U.S., to provide public information about certification and FSC, and to work with
certification organizations to promote FSC certification in the U.S.FSC-US has a
national presence through the work of its Board of Directors, members, staff, and
regional standards coordinators.
Website: http://www.fscus.org/about us/
GREENGUARD - GREENGUARD Certification is part of UL Environment, a business
unit of UL (Underwriters Laboratories). GREENGUARD Certification helps
manufacturers create--and helps buyers identify--interior products and materials
that have low chemical emissions, improving the quality of the air in which the
products are used. UL Environment acquired GREENGUARD in 2011, further
advancing its mission of promoting global sustainability, environmental health,
and safety.
Website: https://www.ul.com/services/ul-greenguard-certification
MAS Certified Green - MAS Certified Green is a registered trademark to delineate
low VOC emitting products in the marketplace so that purchasers and specifiers
of those products know that they can earn credits in sustainability programs like
LEED and California CHP program. MAS provides both static and dynamic
emissions testing services to determine the type and concentrations of chemical
compounds potentially off-gassed from finished products and raw materials into
the indoor environment.
Website: https://mascertifiedgreen.com/
Green Label Plus – Green Label Plus is an example of CRI’s (The Carpet and Rug
Institute) leadership in the best practices of environmental responsibility. Look for
the CRI Green Label Plus logo as proof that the product has been tested and
certified by an independent laboratory and has met stringent criteria for low
emissions. The Carpet and Rug Institute’s Green Label Plus (GLP) program is
recognized by the U.S. Environmental Protection Agency’s (EPA’s)
Recommendations of Specifications, Standards, and Ecolabels for Federal
Purchasing. This recognition places the GLP program as a top-tier program for
certification.
Website: https://carpet-rug.org/testing/green-label-plus/
Cradle to Cradle – Cradle to Cradle Certification is a multi-attribute eco-label that
assesses a product’s safety to humans and the environment and design for future
life cycles. The program provides guidelines to help businesses implement the
Cradle to Cradle framework, which focuses on using safe materials that can be
disassembled and recycled as technical nutrients or composted as biological
nutrients. MBDC’s certification program takes a comprehensive approach to
evaluating the design of a product and the practices employed in manufacturing
the product. The materials and manufacturing practices of each product are
assessed in five categories: Material Health, Material Reutilization, Renewable
Energy Use, Water Stewardship, and Social Responsibility.
Website: https://c2ccertified.org/
EPP Downstream Program - CPA’s EPP Downstream Program is an easy way for
consumers to identify environmentally responsible products. Products carrying
the EPP Downstream logo were manufactured by a company that has
demonstrated their environmental commitment by purchasing at least 50% CPA
EPP certified composite wood products.
Website: https://www.compositepanel.org/
Eco-Certified Composite (ECC) - The Eco-Certified Composite (ECC) sustainability
standard is a voluntary industry certification developed and administered by the
Composite Panel Association (CPA) for manufacturers of composite wood or
agrifiber-based panels, including particleboard, medium density fiberboard
(MDF), hardboard, engineered wood siding, and engineered wood trim. ECC
Certification is available to individual manufacturing plants and is based on life
cycle inventory and other verifiable environmentally responsible practices. The
certification process includes an on-site evaluation and subsequent yearly audits.
CPA’s proprietary Carbon Calculator, developed by a third-party expert, is used to
assess the life cycle and carbon footprint of composite panels made at a particular
manufacturing plant.
Website: https://www.compositepanel.org/sustainability/ecc/
ISO Certification - ISO 14001 is the benchmark international standard for the
implementation and operation of an environmental management system.
Certification requires a commitment to continuously improve practices that
protect the environment. To meet that responsibility specific environmental
objectives and targets need to be set, as well as a program to reach those goals
and a system that evaluates both the process management and results.
Website: http://www.iso.org/iso/home.html
Green-e - Green-e is the nation's leading independent certification and
verification program for renewable energy and greenhouse gas emission
reductions in the retail market. It has two certification and one verification
programs: Green-e Climate is a voluntary certification program launched in 2008
that sets consumer-protection and environmental-integrity standards for
greenhouse gas (GHG) emission reductions sold in the voluntary market. Green-e
Energy is the nation's leading independent certification and verification program
for renewable energy. Green-e Marketplace is a program that allows companies
to display the logo when they have purchased a qualifying amount of renewable
energy and passed our verification standards.
Website: http://www.green-e.org/about.shtml
LEVEL by BIFMA - The trusted furniture sustainability certification program
created to provide a comprehensive and transparent means to confidently source
responsibly manufactured products. 3rd party certification process for evaluating
environmentally preferable and socially responsible furniture that contributes to
sustainable building ratings. The program offers three performance tiers: LEVEL 1,
2, and 3.
Website: https://www.bifma.org/page/level
SCS Global Services Indoor Air Quality Certification – SCS Global Services Indoor
Air Quality Certification is a recognized and trusted program that assesses and
verifies the indoor air quality standards of buildings and products. It ensures that
the air inside a given space meets rigorous criteria for pollutants, toxins, and
contaminants, promoting a healthy and safe environment for occupants. Through
comprehensive testing, monitoring, and compliance with established guidelines,
the certification demonstrates a commitment to maintaining high indoor air
quality standards, benefiting the well-being and comfort of individuals in various
settings, such as offices, schools, and residences.
Website: https://www.scsglobalservices.com/services/indoor-air-quality-
certification
Intertek’s Clean Air Certification – Intertek’s Clean Air program independently
tests and certifies products to regulated sustainability initiatives including, but not
limited to, BIFMA e3, California CDPH, LEED, and WELL. Accepted by USGBC for
LEED v4 EQ Credit Low-Emitting Materials, our Clean Air certification program,
(formally ETL Environmental VOC certification) utilizes our expert team of
chemists and globally recognized ISO 17025 accredited labs to test your products
for VOC emission compliance. Intertek's proprietary program provides two classes
of certification, along with the use of the Intertek Clean Air label for product
packaging and client marketing.
Website: https://www.intertek.com/certification/indoor-air-quality/
Meteor Education achieves diversity and inclusiveness in our supply and procurement activities through
several key initiatives:
(1) Partnerships with Certified Diverse Suppliers: We prioritize building relationships with suppliers
who have obtained certifications as Women or Minority Business Enterprises (WMBE), Small
Business Entities (SBE), disabled veteran-owned businesses, etc. This not only supports these
businesses but also enriches our supply chain with diverse perspectives and solutions. Examples
of these partnerships are highlighted through our uploaded partner certificates.
(2) Equal Opportunity Policies: Our procurement processes are governed by strict equal opportunity
policies. We ensure that all suppliers, regardless of their background, have fair and equal access
to business opportunities with us. We do not discriminate based on race, gender, ethnicity, or
other characteristics.
(3) Diversity and Inclusion Training: All Meteor Education employees are required to complete
annual diversity awareness training. This training enhances their understanding and commitment
to diversity, equity, and inclusion, ensuring that these values are reflected in our interactions
with suppliers and partners.
(4) Budget Allocation: Meteor Education does have a DEI policy, committee, and budget in place.
While these are currently focused on internal efforts, they may be expanded to our supply and
procurement activities in the future.
In summary, Meteor Education's approach diversity and inclusiveness is multifaceted, involving strategic
partnerships, robust equal opportunity policies, comprehensive internal training programs, and ongoing
support for minority and women-owned businesses. These efforts collectively contribute to a diverse,
equitable, and inclusive business environment.
3. Regular Updates and Reinforcement
• Team Meetings: Each Meteor team, whether by studio (regional project team) or shared
service (e.g., Finance, Logistics), holds team meetings, typically weekly, to ensure all team
members are on the same page for the upcoming week of activities. New policies or
procedures can be reinforced at this time.
• Functional Area Meetings: We have a team of Professional Development & Experience
(PDX) leaders comprising multiple experts from Interior Design, Project Coordination, and
Project Management roles. PDX focuses on supporting studios through onboarding,
coaching, process improvement, standardization, and technology enhancements. This
team has regular meetings with their functional areas to ensure all team members are up
to date on the latest information for their particular job function.
• Performance Monitoring: Depending on the policy, Meteor may monitor the
implementation of new policies and provide feedback. This can involve regular check-ins,
implementation reviews, and the use of metrics to track adherence and effectiveness.
4. Collaboration with Stakeholders
• Involvement of Leadership: Senior leaders and managers are actively involved in the
adoption process. Their support and example are crucial for encouraging company-wide
acceptance.
• Engagement with External Consultants: We work with outside consultants to refine and
improve the adoption process. Meteor Education, backed by our private equity partners,
Bain Capital Double Impact, continuously collaborates with external consultants to
enhance our business plan and ensure the formalization of our policies, processes, and
procedures.
By implementing these strategies, Meteor Education enhances the likelihood of successful adoption of
new policies, processes, and procedures, leading to improved efficiency and overall business
performance.
professionals, logistics coordinators, and various other functions. This ensures that the smallest project
details are accurately managed throughout your project. In the past few years, many firms have
struggled with the economic climate, but Meteor Education has grown. In addition to our organic
growth, we’ve also acquired two furniture dealerships in the last year that further demonstrate our
organizational and financial strength.
Meteor’s Online Project Management System. It is a one-of-a-kind, 24/7 online client interface. This
technology enables total control, provides complete information, and allows for thorough collaboration
for our clients throughout the entire project.
Sandy Overstreet - Chief Experience Officer
As the Chief Experience Officer (CXO), Sandy has led many of our cross-functional
teams in planning, resource allocation and the delivery of high equity learning
environments. Her goal is to ensure high customer satisfaction.
Sandy’s career at Meteor Education started as a Project Manager in November of
2009 and has afforded her the opportunity to grow with the company through
progressive roles as a Project Manager, Director of Operations, Vice President of
Operations and Executive General Manager. This organic path and development have allowed Sandy to
have first-hand working knowledge of the organization from A to Z and has given her the perspective
and foresight necessary to excel in all her previous roles.
She has her bachelor’s degree in organizational leadership as well as PHR certifications from SHRM and
CAPM from the Project Management Institute.
When Sandy is not serving our Meteor teammates, she enjoys being active with CrossFit workouts and
spending time with her 3 boys.
Cindy Wessel - Executive VP, Client Program Services
Cindy Wessel is a seasoned entrepreneur and business leader in the furniture
industry with a career spanning over four decades. She began her journey in 1983
when she founded Interior Specialists, a company specializing in manufacturing call
center furniture and retail exhibits. Through her innovative approach and
leadership, Interior Specialists became a leader in the industry, known for their high-
quality products and exceptional customer service.
In 2014, Cindy joined Meteor Education as a Learning Environment Specialist; 3+ years later moved into
a Sales Best Practice Leader position due to an out of state move. She was responsible for designing and
delivering training programs for the sales team, enabling them to become more effective and efficient
in their roles. Cindy started Meteor’s Sales Enablement department in 2019 which evolved to the
Executive VP of Sales & Marketing.
In January 2024 Cindy was charged with one of the company strategic initiatives, Program Development.
Revamping and revitalizing several valuable services for the K-12 market included a role change –
Executive VP Client Program Services.
Throughout her career, Cindy has been committed to continuous learning and development. She holds
a BBL Degree (Bachelor of Business Leadership) from Baker College of Muskegon. Cindy 's
entrepreneurial spirit, innovative mindset, and exceptional leadership skills have made her a respected
figure in the furniture industry. She continues to inspire and mentor aspiring entrepreneurs and business
leaders, helping them achieve their goals and succeed in their respective fields.
Nick DeCarlo – VP of Technology
Nick DeCarlo is the Vice President of Information Technology at Meteor, bringing
over 22 years of industry experience. He earned a degree in Information Systems
from Ohio State University in 2003.
As a key member of the Executive Team, Nick oversees IT strategy and operations,
spearheading a multi-year digital transformation to enhance system stability and
scalability. He ensures all IT initiatives align with the company's objectives.
Nick is married with two children and enjoys nature, hiking, kayaking, and mountain biking. He and his
spouse renew their vows in Hilton Head every five years.
Deslyn Norris, Chief People Officer
Deslyn Norris leads the recruiting, development and retention efforts for Meteor
Education, the leader in the design and delivery of collaborative, flexible learning
environments that accelerate student engagement. As Chief People Officer for
Meteor Education, she plays a key role in shaping the organization and creating a
best-in-class human resources function. Put simply, Deslyn strives to make Meteor
Education the place to work.
Prior to joining Meteor Education in 2023, Deslyn served as the Chief People Officer for Getaway; a
hospitality startup. Deslyn has also served in roles as Chief People Officer for Fitness Connection, a
health and wellness concept based in Dallas. As well as Vice President of Human Resources for Topgolf
and was responsible for all talent efforts while Topgolf’s company associate base grew from
approximately 1,000 associates to more than 18,000.
She earned her Bachelor of Arts degree in Industrial/Organizational psychology from the University of
South Florida and her Master of Business Administration from Kennesaw State University. Deslyn also is
a Certified Facilitator for Development Dimensions International Learning Systems and has Emotional
and Social Competency Inventory Accreditation from the Hay Group. In 2018, Deslyn received the Dallas
Business Journal Minority Business Leader Award. In 2017, she received two awards; the Dallas HR
Executive of the Year and the HRO Today CHRO Leader of Distinction (National Award).
When she’s not working out at Orange Theory and volunteering as the Chair of the Healthy Lifestyles
PTA Committee, Deslyn stays busy spending time with her husband and their son, who has his mama
wrapped around his little finger!
Teri Robertson, Chief Financial Officer
Teri joined Meteor in February 2020 in her 5th CFO position, three of which were
under Private Equity ownership and has completed successful company sale
transactions and acquisitions. Teri has spent most of her career working for
manufacturing and distribution companies and worked at Armstrong World
Industries for 10 years and then Nokia for 10 years taking on new roles of increased
responsibility every 1-3 years. She earned her MBA from Baylor University in 2004
and her undergraduate degree at Franklin & Marshall College in 1988. At Meteor
Teri is responsible for the financial reporting, planning and analysis, invoicing, cash and treasury
functions and procurement.
My parents and sister all graduated from the same high school and my Mom worked in the high school
main office. When my dad was killed by a drunk driver when I was 15, the teachers and staff became
our extended family. They taught me to push myself past my expectations, learn from my mistakes and
lend a hand to others whenever possible. I be where I am today with the love and support the staff and
teachers at the high school gave to me and my family.
Annual
Customer Contact Information Date Project Scope
Volume
furniture.
• Early 1980s – JR Office Furniture expanded its product lines to include office supplies and also opened
multiple locations.
• 1987 – Florida changed its state government and agency purchasing rules from a bid system to a more
open buying system by use of “piggybacking” on existing contracts. This was an important development
to the original formation of Contrax Furnishings (JR Office Furniture d.b.a. Contrax Furnishings), as the
new business unit began selling to educational institutions, primarily in casework and some loose
furnishings.
• By 1992 – JR Office refocused almost exclusively on contract selling through Contrax Furnishings division.
The first full turnkey project was completed in 1993. Since then, we have continually grown.
• 2001 – Contrax Furnishings Inc. established.
• 2008 – Contrax Group, LLC established as a subsidiary of Contrax Furnishings, Inc. and began to offer
products and services in over 25 states.
• 2010 – Contrax Furnishings, Inc. converted to Contrax Furnishings, LLC.
• 2016 – Contrax Group, LLC rebranded to Meteor Education, LLC to have a name that better encompassed
all our service offerings. Tax ID and ownership remained the same.
• 2021 – Meteor Education, LLC acquired Premier F+E, a regional dealership covering Iowa, Minnesota,
Wisconsin, North Dakota, and South Dakota.
• 2022 - Meteor Education, LLC acquired Worthington Contract Furniture, a Texas dealership based in
Austin. Meteor Education, LLC acquired Blankenship Associates, Inc., a North Carolina dealership based in
Raleigh.
Attribute No. 58 - Sales Person's List
First Name Last Name Job Title Studio
Emily Alessandri Director of Market Development Growth - Various
Jessica Allen Learning Environment Specialist Carolinas
Sue Beach Learning Environment Specialist Heartland
Isela Beardslee Learning Environment Specialist Texas
Kevin Beck Managing Director California
Eric Bletscher Learning Environment Specialist California
Heather Bohannon Learning Environment Specialist California
Liz Bolton Learning Environment Specialist Texas
Martha Brocke Learning Environment Specialist PacNW
Phil Buckley VP of Growth VP
John Burman Learning Environment Specialist Heartland
Jayme Caruso Managing Director PacNW
John Choboy Learning Environment Specialist CarVA
Darin Coleman Learning Environment Specialist Florida
Jack Duvall Learning Environment Specialist Growth - Various
Bob Farney Learning Environment Specialist California
Kevin Foote Learning Environment Specialist Four Corners
Roxann Gallagher Learning Environment Specialist Northeast
Dan Gerdes Learning Environment Specialist 4 Corners
Marty Groginski Learning Environment Specialist Northeast
Hope Gros Learning Environment Specialist California
Brody Hedlund Learning Environment Specialist PacNW
Brandon Hillman Director of Market Development Growth - Various
Rachel Holtzclaw Learning Environment Specialist Carolinas
Patrick Horne Executive General Manager EGM
Jordan Huffstutler Learning Environment Specialist Texas
Emlyn Jacoby Managing Director Heartland
Joshua Jaeckels Learning Environment Specialist Four Corners
Meghan Jester Learning Environment Specialist Northeast
Brad Jones Learning Environment Specialist Growth - Various
Brent Jones Learning Environment Specialist Four Corners
Kelly Junior Learning Environment Specialist Florida
Sara Junior Learning Environment Specialist Texas
Chris Kelly Managing Director Northeast
David Kinley Executive VP of Sales Development EGM
Gina La Bier Director of Market Development Growth - Various
Joe Laura Learning Environment Specialist Northeast
Jennifer Lewis Learning Environment Specialist Texas
Lisbeth Linert Director of Market Development Growth - Various
Jordan Lockhart Managing Director Texas
Courtney MacDonald Learning Environment Specialist Heartland
Caroline McCormac Business Development Leader CarVA
Caleb McLelland Learning Environment Specialist Florida
Jennifer Mellor Learning Environment Specialist California
Larry Metsch Managing Director Florida
First Name Last Name Job Title Studio
Matt Mikolay Learning Environment Specialist Texas
Brett Nadolinski Learning Environment Specialist Northeast
Veronica Pohl Learning Environment Specialist Texas
Dana Preble Learning Environment Specialist California
Chris Reilly Managing Director Northeast
Amanda Riccardi Learning Environment Specialist Northeast
Cole Saxton Learning Environment Specialist PacNW
Tom Simonitis Managing Director Four Corners
Traci Smith Managing Director Carolinas/Blankenship
Lacey Steward Director of Market Development Growth - Various
Taylor Steward Learning Environment Specialist Florida
Selina Thompson Learning Environment Specialist Texas
Amy Tobergte Learning Environment Specialist CarVA
Joe Trampenau Learning Environment Specialist California
Jamie Ward Learning Environment Associate CarVA
Raymond Washington Learning Environment Specialist California
Kirk Worthington Learning Environment Specialist Texas
Cindy Wessel Executive VP of Client Programs VP
Jason Zalewski Learning Environment Specialist CarVA
Forest Stewardship Council – FSC certification is a voluntary, market-based tool
that supports responsible forest management worldwide. FSC certified forest
products are verified from the forest of origin through the supply chain. The FSC
label ensures that the forest products used are from responsibly harvested and
verified sources. The FSC’s purpose is to coordinate the development of forest
management standards throughout the different biogeographic regions of the
U.S., to provide public information about certification and FSC, and to work with
certification organizations to promote FSC certification in the U.S.FSC-US has a
national presence through the work of its Board of Directors, members, staff, and
regional standards coordinators.
Website: http://www.fscus.org/about us/
GREENGUARD - GREENGUARD Certification is part of UL Environment, a business
unit of UL (Underwriters Laboratories). GREENGUARD Certification helps
manufacturers create--and helps buyers identify--interior products and materials
that have low chemical emissions, improving the quality of the air in which the
products are used. UL Environment acquired GREENGUARD in 2011, further
advancing its mission of promoting global sustainability, environmental health,
and safety.
Website: https://www.ul.com/services/ul-greenguard-certification
MAS Certified Green - MAS Certified Green is a registered trademark to delineate
low VOC emitting products in the marketplace so that purchasers and specifiers
of those products know that they can earn credits in sustainability programs like
LEED and California CHP program. MAS provides both static and dynamic
emissions testing services to determine the type and concentrations of chemical
compounds potentially off-gassed from finished products and raw materials into
the indoor environment.
Website: https://mascertifiedgreen.com/
Green Label Plus – Green Label Plus is an example of CRI’s (The Carpet and Rug
Institute) leadership in the best practices of environmental responsibility. Look for
the CRI Green Label Plus logo as proof that the product has been tested and
certified by an independent laboratory and has met stringent criteria for low
emissions. The Carpet and Rug Institute’s Green Label Plus (GLP) program is
recognized by the U.S. Environmental Protection Agency’s (EPA’s)
Recommendations of Specifications, Standards, and Ecolabels for Federal
Purchasing. This recognition places the GLP program as a top-tier program for
certification.
Website: https://carpet-rug.org/testing/green-label-plus/
Cradle to Cradle – Cradle to Cradle Certification is a multi-attribute eco-label that
assesses a product’s safety to humans and the environment and design for future
life cycles. The program provides guidelines to help businesses implement the
Cradle to Cradle framework, which focuses on using safe materials that can be
disassembled and recycled as technical nutrients or composted as biological
nutrients. MBDC’s certification program takes a comprehensive approach to
evaluating the design of a product and the practices employed in manufacturing
the product. The materials and manufacturing practices of each product are
assessed in five categories: Material Health, Material Reutilization, Renewable
Energy Use, Water Stewardship, and Social Responsibility.
Website: https://c2ccertified.org/
EPP Downstream Program - CPA’s EPP Downstream Program is an easy way for
consumers to identify environmentally responsible products. Products carrying
the EPP Downstream logo were manufactured by a company that has
demonstrated their environmental commitment by purchasing at least 50% CPA
EPP certified composite wood products.
Website: https://www.compositepanel.org/
Eco-Certified Composite (ECC) - The Eco-Certified Composite (ECC) sustainability
standard is a voluntary industry certification developed and administered by the
Composite Panel Association (CPA) for manufacturers of composite wood or
agrifiber-based panels, including particleboard, medium density fiberboard
(MDF), hardboard, engineered wood siding, and engineered wood trim. ECC
Certification is available to individual manufacturing plants and is based on life
cycle inventory and other verifiable environmentally responsible practices. The
certification process includes an on-site evaluation and subsequent yearly audits.
CPA’s proprietary Carbon Calculator, developed by a third-party expert, is used to
assess the life cycle and carbon footprint of composite panels made at a particular
manufacturing plant.
Website: https://www.compositepanel.org/sustainability/ecc/
ISO Certification - ISO 14001 is the benchmark international standard for the
implementation and operation of an environmental management system.
Certification requires a commitment to continuously improve practices that
protect the environment. To meet that responsibility specific environmental
objectives and targets need to be set, as well as a program to reach those goals
and a system that evaluates both the process management and results.
Website: http://www.iso.org/iso/home.html
Green-e - Green-e is the nation's leading independent certification and
verification program for renewable energy and greenhouse gas emission
reductions in the retail market. It has two certification and one verification
programs: Green-e Climate is a voluntary certification program launched in 2008
that sets consumer-protection and environmental-integrity standards for
greenhouse gas (GHG) emission reductions sold in the voluntary market. Green-e
Energy is the nation's leading independent certification and verification program
for renewable energy. Green-e Marketplace is a program that allows companies
to display the logo when they have purchased a qualifying amount of renewable
energy and passed our verification standards.
Website: http://www.green-e.org/about.shtml
LEVEL by BIFMA - The trusted furniture sustainability certification program
created to provide a comprehensive and transparent means to confidently source
responsibly manufactured products. 3rd party certification process for evaluating
environmentally preferable and socially responsible furniture that contributes to
sustainable building ratings. The program offers three performance tiers: LEVEL 1,
2, and 3.
Website: https://www.bifma.org/page/level
SCS Global Services Indoor Air Quality Certification – SCS Global Services Indoor
Air Quality Certification is a recognized and trusted program that assesses and
verifies the indoor air quality standards of buildings and products. It ensures that
the air inside a given space meets rigorous criteria for pollutants, toxins, and
contaminants, promoting a healthy and safe environment for occupants. Through
comprehensive testing, monitoring, and compliance with established guidelines,
the certification demonstrates a commitment to maintaining high indoor air
quality standards, benefiting the well-being and comfort of individuals in various
settings, such as offices, schools, and residences.
Website: https://www.scsglobalservices.com/services/indoor-air-quality-
certification
Intertek’s Clean Air Certification – Intertek’s Clean Air program independently
tests and certifies products to regulated sustainability initiatives including, but not
limited to, BIFMA e3, California CDPH, LEED, and WELL. Accepted by USGBC for
LEED v4 EQ Credit Low-Emitting Materials, our Clean Air certification program,
(formally ETL Environmental VOC certification) utilizes our expert team of
chemists and globally recognized ISO 17025 accredited labs to test your products
for VOC emission compliance. Intertek's proprietary program provides two classes
of certification, along with the use of the Intertek Clean Air label for product
packaging and client marketing.
Website: https://www.intertek.com/certification/indoor-air-quality/
MINORITY CERTIFICATES
• Environments Plus, Inc. – Southern California Minority Supplier Development
Council
• G&L Installations, Inc. – National Women’s Business Enterprise Certification
• G&L Installations, Inc. – Woman Owned Small Business (WOSB) Certification
• Workplace Business Furniture, LLC DBA Texas Furniture Installation Services –
Texas Historically Underutilized Business (HUB) Certificate
• Workplace Business Furniture, LLC DBA Texas Furniture Installation Services –
Minority Business Enterprise (MBE)
• AmTab Manufacturing Corp. – Chicago Minority Supplier Development Council
• Joy Carpets & Co., Inc – Certificate of Diverse Ownership
CITY OF
HOUSTON
Sylvester Turner, Office of Business Opportunity
Mayor
WORKPLACE BUSINESS FURNITURE, LLC DBA Texas
Furniture Installation Services
is duly certified as a
Minority Business Enterprise (MBE)
Certified Categories: Certification Number: 23-12-13619
NAICS 238390: OFFICE FURNITURE, MODULAR SYSTEM, INSTALLATION
Director of Office of Business Opportunity
Note: This certificate is the property of the City of Houston Office of Business Opportunity, and may be revoked should the above
named firm graduate from the MWDBE program or the firm's certification is no longer active. In addition, this certificate is valid only in
conjunction with the firm's active listing in the City of Houston's Directory of certified MBE, WBE, SBE, PDBE, ACDBE and DBE firms
via the following weblink: https://houston.mwdbe.com/?TN=houston.
• Professional Development Consulting. We have a full team of professional educational consultants to
help ensure teachers and district personnel are trained so they can provide the best learning
experience possible for their students.
• Service and Support. Our service after the sales is unparalleled in the industry.
o The Meteor Project Management system allows clients to request service for any item in
their facility, at any time (day or night), with the simple click of the mouse. All equipment lists
and their locations are tagged and available online so clients can communicate any
issues and submit requests for service. Our full-time service team ensures no lag time in the
repair process.
o Meteor warrants all products sold to the end user with a one-year parts and labor warranty
(above any manufacturer’s warranty). No such warranty exists from our competitors to
cover labor associated with manufacturer defects. Additionally, after the one-year
period is completed, Meteor will continue to act as a liaison between the client and
manufacturer if any additional warranty issues arise throughout the warranty period for
products.
o One Year Walk-through Review. For large projects, Meteor will schedule an
anniversary walkthrough after the first year in the facility. We will walk-through the site
with the client to identify any issues and validate all warranty issues.
o Ongoing marketing and promotion throughout its term (case studies, collateral pieces,
presentations, etc.)
Internal Plan:
• First Month After Award
o Executive leadership endorsement and sponsorship of the award as the public sector go-
to-market strategy within first 10 days
o Input contract details into our internal quoting system
o Create training materials to include:
▪ Key features of contract
▪ Information on the solicitation process
▪ Details of the range of Public Agencies that can utilize the contract
• Second Month After Award
o Educate executive sales and quote team members on all contract details
o Finalize contract details in internal quoting system
o Run test quote in internal quoting system
• Third Month After Award
o Train sales and quote team members through webinars prior to contract start date
o 90+ Days After Award
o Continuing education on contract details
o Evaluate contract sales and create action plan to increase sales if needed
o Summary of products and pricing
o Marketing materials
o Electronic link to OMNIA Partners website including the online registration page
o A dedicated toll-free number and email address for OMNIA Partners
• Participate in trade shows that include Region 4 ESC/OMNIA information in our booth
• Meteor attends and participates with OMNIA at national, regional and supplier-specific trade
shoes, conferences and meetings
• Ongoing marketing and promotion throughout its term (case studies, collateral pieces,
presentations, etc.)
Exhibit A
Response for National Cooperative Contract
1.0 Scope of National Cooperative Contract
Capitalized terms not otherwise defined herein shall have the meanings given to them in the Master
Agreement or in the Administration Agreement between Supplier and OMNIA Partners.
1.1 Requirement
Region 4 ESC (hereinafter defined and referred to as “Principal Procurement
Agency”), on behalf of itself and OMNIA Partners, Public Sector, Inc., a Delaware
corporation (“OMNIA Partners”), is requesting proposals for Furniture, Installation,
and Related Services. The intent of this Request for Proposal is any contract between
Principal Procurement Agency and Supplier resulting from this Request for Proposal
(“Master Agreement”) be made available to other public agencies nationally,
including state and local governmental entities, public and private primary, secondary
and higher education entities, non-profit entities, and agencies for the public benefit
(“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. The
Principal Procurement Agency has executed a Principal Procurement Agency
Certificate with OMNIA Partners, an example of which is included as Exhibit D, and
has agreed to pursue the Master Agreement. Use of the Master Agreement by any
Public Agency is preceded by their registration with OMNIA Partners as a Participating
Public Agency in OMNIA Partners’ cooperative purchasing program. Registration with
OMNIA Partners as a Participating Public Agency is accomplished by Public Agencies
entering into a Master Intergovernmental Cooperative Purchasing Agreement, an
example of which is attached as Exhibit C, and by using the Master Agreement, any
such Participating Public Agency agrees that it is registered with OMNIA Partners,
whether pursuant to the terms of the Master Intergovernmental Purchasing
Cooperative Agreement or as otherwise agreed to. The terms and pricing established
in the resulting Master Agreement between the Supplier and the Principal Procurement
Agency will be the same as that available to Participating Public Agencies through
OMNIA Partners.
All transactions, purchase orders, invoices, payments etc., will occur directly between
the Supplier and each Participating Public Agency individually, and neither OMNIA
Partners, any Principal Procurement Agency nor any Participating Public Agency,
including their respective agents, directors, employees or representatives, shall be
liable to Supplier for any acts, liabilities, damages, etc., incurred by any other
Participating Public Agency. Supplier is responsible for knowing the tax laws in each
state.
This Exhibit A defines the expectations for qualifying Suppliers based on OMNIA
Partners’ requirements to market the resulting Master Agreement nationally to Public
Agencies. Each section in this Exhibit A refers to the capabilities, requirements,
obligations, and prohibitions of competing Suppliers on a national level in order to
serve Participating Public Agencies through OMNIA Partners.
These requirements are incorporated into and are considered an integral part of this
RFP. OMNIA Partners reserves the right to determine whether to make the Master
Agreement awarded by the Principal Procurement Agency available to Participating
Public Agencies, in its sole and absolute discretion, and any party submitting a
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response to this RFP acknowledges that any award by the Principal Procurement
Agency does not obligate OMNIA Partners to make the Master Agreement available
to Participating Procurement Agencies.
1.2 Marketing, Sales and Administrative Support
During the term of the Master Agreement OMNIA Partners intends to provide
marketing, sales, partnership development and administrative support for Supplier
pursuant to this section that directly promotes the Supplier’s products and services to
Participating Public Agencies through multiple channels, each designed to promote
specific products and services to Public Agencies on a national basis.
OMNIA Partners will assign the Supplier a Director of Partner Development who will
serve as the main point of contact for the Supplier and will be responsible for
managing the overall relationship between the Supplier and OMNIA Partners. The
Director of Partner Development will work with the Supplier to develop a
comprehensive strategy to promote the Master Agreement and will connect the
Supplier with appropriate stakeholders within OMNIA Partners including, Sales,
Marketing, Contracting, Training, and Operations & Support.
The OMNIA Partners marketing team will work in conjunction with Supplier to promote
the Master Agreement to both existing Participating Public Agencies and prospective
Public Agencies through channels that may include:
A. Marketing collateral (print, electronic, email, presentations)
B. Website
C. Trade shows/conferences/meetings
D. Advertising
E. Social Media
The OMNIA Partners sales teams will work in conjunction with Supplier to promote
the Master Agreement to both existing Participating Public Agencies and prospective
Public Agencies through initiatives that may include:
A. Individual sales calls
B. Joint sales calls
C. Communications/customer service
D. Training sessions for Public Agency teams
E. Training sessions for Supplier teams
The OMNIA Partners contracting teams will work in conjunction with Supplier to
promote the Master Agreement to both existing Participating Public Agencies and
prospective Public Agencies through:
A. Serving as the subject matter expert for questions regarding joint powers authority
and state statutes and regulations for cooperative purchasing
B. Training sessions for Public Agency teams
C. Training sessions for Supplier teams
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D. Regular business reviews to monitor program success
E. General contract administration
Suppliers are required to pay an Administrative Fee of 3% of the greater of the
Contract Sales under the Master Agreement and Guaranteed Contract Sales under
this Request for Proposal. Supplier will be required to execute the OMNIA Partners
Administration Agreement (Exhibit B). At Supplier’s option, Suppliers may pay
additional fees beyond administrative fees, such as technology fees, to OMNIA
Partners and/or a third party for additional support and/or access to OMNIA Partners’
technology platform.
1.3 Estimated Volume
The dollar volume purchased under the Master Agreement is estimated to be
approximately $500 million annually. While no minimum volume is guaranteed to
Supplier, the estimated annual volume is projected based on the current annual
volumes among the Principal Procurement Agency, other Participating Public
Agencies that are anticipated to utilize the resulting Master Agreement to be made
available to them through OMNIA Partners, and volume growth into other Public
Agencies through a coordinated marketing approach between Supplier and OMNIA
Partners.
1.4 Award Basis
The basis of any contract award resulting from this RFP made by Principal
Procurement Agency will, at OMNIA Partners’ option, be the basis of award on a
national level through OMNIA Partners. If multiple Suppliers are awarded by Principal
Procurement Agency under the Master Agreement, those same Suppliers will be
required to extend the Master Agreement to Participating Public Agencies through
OMNIA Partners. Utilization of the Master Agreement by Participating Public Agencies
will be at the discretion of the individual Participating Public Agency. Certain terms of
the Master Agreement specifically applicable to the Principal Procurement Agency
(e.g., governing law) are subject to modification for each Participating Public Agency
as Supplier and such Participating Public Agency may agree without being in conflict
with the Master Agreement as a condition of the Participating Agency’s purchase and
not a modification of the Master Agreement applicable to all Participating Agencies.
Participating Agencies may request to enter into a separate supplemental agreement
to further define the level of service requirements over and above the minimum defined
in the Master Agreement (e.g., governing law, invoice requirements, order
requirements, specialized delivery, diversity requirements such as minority and
woman owned businesses, historically underutilized business, etc.) (“Supplemental
Agreement”). It shall be the responsibility of the Supplier to comply, when applicable,
with the prevailing wage legislation in effect in the jurisdiction of the Participating
Agency. It shall further be the responsibility of the Supplier to monitor the prevailing
wage rates as established by the appropriate department of labor for any increase in
rates during the term of the Master Agreement and adjust wage rates accordingly. In
instances where supplemental terms and conditions create additional risk and cost for
Supplier, Supplier and Participating Public Agency may negotiate additional pricing
above and beyond the stated contract not-to-exceed pricing so long as the added price
is commensurate with the additional cost incurred by the Supplier. Any supplemental
agreement developed as a result of the Master Agreement is exclusively between the
Participating Agency and the Supplier (Contract Sales are reported to OMNIA
Partners).
Version March 19, 2024
All signed Supplemental Agreements and purchase orders issued and accepted by
the Supplier may survive expiration or termination of the Master Agreement.
Participating Agencies’ purchase orders may exceed the term of the Master
Agreement if the purchase order is issued prior to the expiration of the Master
Agreement. Supplier is responsible for reporting all sales and paying the applicable
Administrative Fee for sales that use the Master Agreement as the basis for the
purchase order, even though Master Agreement may have expired.
1.5 Objectives of Cooperative Program
This RFP is intended to achieve the following objectives regarding availability through
OMNIA Partners’ cooperative program:
A. Provide a comprehensive competitively solicited and awarded national agreement
offering the Products covered by this solicitation to Participating Public Agencies;
B. Establish the Master Agreement as the Supplier’s primary go to market strategy
to Public Agencies nationwide;
C. Achieve cost savings for Supplier and Public Agencies through a single solicitation
process that will reduce the Supplier’s need to respond to multiple solicitations
and Public Agencies need to conduct their own solicitation process;
D. Combine the aggregate purchasing volumes of Participating Public Agencies to
achieve cost effective pricing.
2.0 REPRESENTATIONS AND COVENANTS
As a condition to Supplier entering into the Master Agreement, which would be
available to all Public Agencies, Supplier must make certain representations,
warranties and covenants to both the Principal Procurement Agency and OMNIA
Partners designed to ensure the success of the Master Agreement for all
Participating Public Agencies as well as the Supplier.
2.1 Corporate Commitment
Supplier commits that (1) the Master Agreement has received all necessary corporate
authorizations and support of the Supplier’s executive management, (2) the Master
Agreement is Supplier's primary “go to market” strategy for Public Agencies, (3) the
Master Agreement will be promoted to all Public Agencies, including any existing
customers, and Supplier will transition existing customers, upon their request, to the
Master Agreement, and (4) that the Supplier has read and agrees to the terms and
conditions of the Administration Agreement with OMNIA Partners and will execute
such agreement concurrent with and as a condition of its execution of the Master
Agreement with the Principal Procurement Agency. Supplier will identify an executive
corporate sponsor and a separate national account manager within the RFP response
that will be responsible for the overall management of the Master Agreement.
2.2 Pricing Commitment
Supplier commits the not-to-exceed pricing provided under the Master Agreement
pricing is its lowest available (net to buyer) to Public Agencies nationwide and further
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commits that if a Participating Public Agency is eligible for lower pricing through a
national, state, regional or local or cooperative contract, the Supplier will match such
lower pricing to that Participating Public Agency under the Master Agreement.
2.3 Sales Commitment
Supplier commits to aggressively market the Master Agreement as its go to market
strategy in this defined sector and that its sales force will be trained, engaged and
committed to offering the Master Agreement to Public Agencies through OMNIA
Partners nationwide. Supplier commits that all Master Agreement sales will be
accurately and timely reported to OMNIA Partners in accordance with the OMNIA
Partners Administration Agreement. Supplier also commits its sales force will be
compensated, including sales incentives, for sales to Public Agencies under the
Master Agreement in a consistent or better manner compared to sales to Public
Agencies if the Supplier were not awarded the Master Agreement.
3.0 SUPPLIER RESPONSE
Supplier must supply the following information for the Principal Procurement Agency to
determine Supplier’s qualifications to extend the resulting Master Agreement to Participating
Public Agencies through OMNIA Partners.
3.1 Company
A. Brief history and description of Supplier to include experience providing similar
products and services.
B. Total number and location of salespersons employed by Supplier.
C. Number and location of support centers (if applicable) and location of corporate
office.
D. Annual sales for the three previous fiscal years.
a. Submit FEIN and Dunn & Bradstreet report.
E. Describe any green or environmental initiatives or policies.
F. Describe any diversity programs or partners supplier does business with and how
Participating Agencies may use diverse partners through the Master Agreement.
Indicate how, if at all, pricing changes when using the diversity program. If there
are any diversity programs, provide a list of diversity alliances and a copy of their
certifications.
G. Indicate if supplier holds any of the below certifications in any classified areas and
include proof of such certification in the response:
a. Minority Women Business Enterprise
Yes No
If yes, list certifying agency:
b. Small Business Enterprise (SBE) or Disadvantaged Business Enterprise
(DBE)
Yes No
If yes, list certifying agency:
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c. Historically Underutilized Business (HUB)
Yes No
If yes, list certifying agency:
d. Historically Underutilized Business Zone Enterprise (HUBZone)
Yes No
If yes, list certifying agency:
e. Other recognized diversity certificate holder
Yes No
If yes, list certifying agency:
H. List any relationships with subcontractors or affiliates intended to be used when
providing services and identify if subcontractors meet minority-owned standards. If
any, list which certifications subcontractors hold and certifying agency.
I. Describe how supplier differentiates itself from its competitors.
J. Describe any present or past litigation, bankruptcy or reorganization involving
supplier.
K. Felony Conviction Notice: Indicate if the supplier
a. is a publicly held corporation and this reporting requirement is not
applicable;
b. is not owned or operated by anyone who has been convicted of a felony;
or
c. is owned or operated by and individual(s) who has been convicted of a
felony and provide the names and convictions.
L. Describe any debarment or suspension actions taken against supplier
3.2 Distribution, Logistics
A. Each offeror awarded an item under this solicitation may offer their complete
product and service offering/a balance of line. Describe the full line of products
and services offered by supplier.
B. Describe how supplier proposes to distribute the products/service nationwide.
Include any states where products and services will not be offered under the
Master Agreement, including U.S. Territories and Outlying Areas.
C. Describe how Participating Agencies are ensured they will receive the Master
Agreement pricing; include all distribution channels such as direct ordering, retail
or in-store locations, through distributors, etc. Describe how Participating
Agencies verify and audit pricing to ensure its compliance with the Master
Agreement.
D. Identify all other companies that will be involved in processing, handling or
shipping the products/service to the end user.
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E. Provide the number, size and location of Supplier’s distribution facilities,
warehouses and retail network as applicable.
3.3 Marketing and Sales
A. Given the public nature of the solicitation and contract, OMNIA Partners makes
solicitation and contract documentation, including pricing documents, available on
its website so Participating Public Agencies may easily conduct their due
diligence. Describe any portions of the response that should not be available on
the website and why those portions should not be available.
B. Provide a detailed ninety-day plan beginning from award date of the Master
Agreement describing the strategy to immediately implement the Master
Agreement as supplier’s primary go to market strategy for Public Agencies to
supplier’s teams nationwide, to include, but not limited to:
i. Executive leadership endorsement and sponsorship of the award as the
public sector go-to-market strategy within first 10 days
ii. Training and education of Supplier’s national sales force with participation
from the Supplier’s executive leadership, along with the OMNIA Partners
team within first 90 days
C. Provide a detailed ninety-day plan beginning from award date of the Master
Agreement describing the strategy to market the Master Agreement to current
Participating Public Agencies, existing Public Agency customers of Supplier, as
well as to prospective Public Agencies nationwide immediately upon award, to
include, but not limited to:
i. Creation and distribution of a co-branded press release to trade
publications
ii. Announcement, Master Agreement details and contact information
published on the Supplier’s website within first 90 days
iii. Design, publication and distribution of co-branded marketing materials
within first 90 days
iv. Commitment to attendance and participation with OMNIA Partners at
national (i.e. NIGP Annual Forum, NPI Conference, etc.), regional (i.e.
Regional NIGP Chapter Meetings, Regional Cooperative Summits, etc.)
and supplier-specific trade shows, conferences and meetings throughout
the term of the Master Agreement
v. Commitment to attend, exhibit and participate at the NIGP Annual Forum
in an area reserved by OMNIA Partners for partner suppliers. Booth space
will be purchased and staffed by Supplier. In addition, Supplier commits to
provide reasonable assistance to the overall promotion and marketing
efforts for the NIGP Annual Forum, as directed by OMNIA Partners.
vi. Design and publication of national and regional advertising in trade
publications throughout the term of the Master Agreement
vii. Ongoing marketing and promotion of the Master Agreement throughout its
term (case studies, collateral pieces, presentations, promotions, etc.)
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viii. Dedicated OMNIA Partners internet web-based homepage on Supplier’s
website with:
• OMNIA Partners standard logo;
• Copy of original Request for Proposal;
• Copy of Master Agreement and amendments between Principal
Procurement Agency and Supplier;
• Summary of Products and pricing;
• Marketing Materials
• Electronic link to OMNIA Partners’ website including the online
registration page;
• A dedicated toll-free number and email address for OMNIA
Partners
D. Describe how Supplier will transition any existing Public Agency customers’
accounts to the Master Agreement available nationally through OMNIA Partners.
Include a list of current cooperative contracts (regional and national) Supplier
holds and describe how the Master Agreement will be positioned among the other
cooperative agreements.
E. Acknowledge Supplier agrees to provide its logo(s) to OMNIA Partners and
agrees to provide permission for reproduction of such logo in marketing
communications and promotions. Acknowledge that use of OMNIA Partners logo
will require permission for reproduction, as well.
F. Confirm Supplier will be proactive in direct sales of Supplier’s goods and services
to Public Agencies nationwide and the timely follow up to leads established by
OMNIA Partners. All sales materials are to use the OMNIA Partners logo. At a
minimum, the Supplier’s sales initiatives should communicate:
i. Master Agreement was competitively solicited and publicly awarded by a
Principal Procurement Agency
ii. Best government pricing
iii. No cost to participate
iv. Non-exclusive
G. Confirm Supplier will train its national sales force on the Master Agreement. At a
minimum, sales training should include:
i. Key features of Master Agreement
ii. Working knowledge of the solicitation process
iii. Awareness of the range of Public Agencies that can utilize the Master
Agreement through OMNIA Partners
iv. Knowledge of benefits of the use of cooperative contracts
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H. Provide the name, title, email and phone number for the person(s), who will be
responsible for:
i. Executive Support
ii. Marketing
iii. Sales
iv. Sales Support
v. Financial Reporting
vi. Accounts Payable
vii. Contracts
I. Describe in detail how Supplier’s national sales force is structured, including
contact information for the highest-level executive in charge of the sales team.
I. Explain in detail how the sales teams will work with the OMNIA Partners team to
implement, grow and service the national program.
J. Explain in detail how Supplier will manage the overall national program throughout
the term of the Master Agreement, including ongoing coordination of marketing
and sales efforts, timely new Participating Public Agency account set-up, timely
contract administration, etc.
K. State the amount of Supplier’s Public Agency sales for the previous fiscal year.
Provide a list of Supplier’s top 10 Public Agency customers, the total purchases
for each for the previous fiscal year along with a key contact for each.
L. Describe Supplier’s information systems capabilities and limitations regarding
order management through receipt of payment, including description of multiple
platforms that may be used for any of these functions.
M. Provide the Contract Sales (as defined in Section 12 of the OMNIA Partners
Administration Agreement) that Supplier will guarantee each year under the
Master Agreement for the initial three years of the Master Agreement
(“Guaranteed Contract Sales”).
$ .00 in year one
$ .00 in year two
$ .00 in year three
To the extent Supplier guarantees minimum Contract Sales, the
Administrative Fee shall be calculated based on the greater of the actual
Contract Sales and the Guaranteed Contract Sales.
N. Even though it is anticipated many Public Agencies will be able to utilize the
Master Agreement without further formal solicitation, there may be circumstances
where Public Agencies will issue their own solicitations. The following options are
available when responding to a solicitation for Products covered under the Master
Agreement.
Version March 19, 2024
i. Respond with Master Agreement pricing (Contract Sales reported to
OMNIA Partners).
ii. If competitive conditions require pricing lower than the standard
Master Agreement not-to-exceed pricing, Supplier may respond with
lower pricing through the Master Agreement. If Supplier is awarded
the contract, the sales are reported as Contract Sales to OMNIA
Partners under the Master Agreement.
iii. Respond with pricing higher than Master Agreement only in the
unlikely event that the Public Agency refuses to utilize Master
Agreement (Contract Sales are not reported to OMNIA Partners).
iv. If alternative or multiple proposals are permitted, respond with pricing
higher than Master Agreement, and include Master Agreement as
the alternate or additional proposal.
Detail Supplier’s strategies under these options when responding to a solicitation.
Version March 19, 2024
3.0 Supplier Response
3.1 Company
A. Brief history and description of supplier
Meteor Education is highly experienced in planning, designing, supplying, and installing turnkey furniture, fixtures,
and equipment for schools across the nation. We have focused on providing school districts with these services for
37 years and have provided over worth of furnishings and services in that time. Nearly all of our
clientele are public school districts and we are therefore highly skilled in working on design/build projects in the
realm.
We use a design studio approach to positively affect the methods of teaching and learning, the use of tools in
classrooms, and the interactions between students and teachers within learning environments. Meteor Education
is a leading educational services partner working with education providers to help them create High-impact
Learning Environments and High-impact Learning Experiences. As one of the largest providers of learning spaces,
including furnishings and interior design services, Meteor’s focus is the integration of best practices for teaching
and learning to drive inquiry-based instruction, effective use of modern classrooms, and increased student
achievement.
To learn more, please visit our website at: http://meteoreducation.com or our YouTube channel at:
https://www.youtube.com/channel/UCGSMHgQJxjzHgbh-TAlbY1A/videos.
History and Growth Timeline: Meteor Education is a Limited Liability Company with headquarters in Gainesville,
Florida. The company is a full-service provider of High Impact Learning Environments and Experiences.
• 1967 – JR Office Furniture and Equipment Co. was established by Gary Junior as a reseller of used office
furniture from offices in New York, NY. Within a few years, the company was also selling new office
furniture.
• Early 1980s – JR Office Furniture expanded its product lines to include office supplies and also opened
multiple locations.
• 1987 – Florida changed its state government and agency purchasing rules from a bid system to a more
open buying system by use of “piggybacking” on existing contracts. This was an important development
to the original formation of Contrax Furnishings (JR Office Furniture d.b.a. Contrax Furnishings), as the
new business unit began selling to educational institutions, primarily in casework and some loose
furnishings.
• By 1992 – JR Office refocused almost exclusively on contract selling through Contrax Furnishings division.
The first full turnkey project was completed in 1993. Since then, we have continually grown.
• 2001 – Contrax Furnishings Inc. established.
• 2008 – Contrax Group, LLC established as a subsidiary of Contrax Furnishings, Inc. and began to offer
products and services in over 25 states.
• 2010 – Contrax Furnishings, Inc. converted to Contrax Furnishings, LLC.
• 2016 – Contrax Group, LLC rebranded to Meteor Education, LLC to have a name that better encompassed
all our service offerings. Tax ID and ownership remained the same.
• 2021 – Meteor Education, LLC acquired Premier F+E, a regional dealership covering Iowa, Minnesota,
Wisconsin, North Dakota, and South Dakota.
• 2022 - Meteor Education, LLC acquired Worthington Contract Furniture, a Texas dealership based in
Austin. Meteor Education, LLC acquired Blankenship Associates, Inc., a North Carolina dealership based in
Raleigh.
B. Total number and location of sales persons employed by Supplier.
C. Number and location of support centers (if applicable) and location of corporate office.
Meteor supports markets nationwide with 8 Local Studio teams. We also have the physical office locations
listed below.
Corporate Office: 690 NE 23rd Avenue, Gainesville, FL 32609
Houston Office: 145 Magellan Circle, Suite B, Webster, TX 77598
Premier Office: 1086 Mason Way, Shell Rock, IA 50670
Blankenship Office: 980 Trinity Road, Raleigh NC 27607
California Office: 1318 E. Shaw, Ste. 415, Fresno, CA 93710
Arizona Office: 459 N Gilbert Rd, Suite A110, Gilbert, AZ 85234
D. Annual sales for the three previous fiscal years.
a. Submit FEIN and Dunn & Bradstreet Report
FEIN #: 26-3476027; IRS Letter 147C attached.
D&B #: 967285672; Meteor Education does not purchase reports from Dunn & Bradstreet as this is not a
requirement to do business in our industry.
E. Describe any green or environmental initiatives or policies.
Meteor Education, a leading national supplier of educational furniture, understands the growing demand of school
districts to adopt eco-friendly practices. We are dedicated to providing top-quality items from manufacturers who
prioritize the environment, all while adhering to your budgetary constraints.
With a wide network of over 175 suppliers, we offer an extensive range of products that comply with various
environmentally friendly standards and requirements.
Our team of Learning Environment Specialists is highly trained and capable of delivering solutions to help you
achieve your green building goals. The following manufacturer certifications enable our customers to earn credits
for materials used under well-known green building rating systems and programs such as USGBC LEED, WELL
Building, Living Building Challenge, CHPS, BREEAM, Green Globes, IgCC, ASHRAE 189.1, NAHB National Green
Building Standard, Green Star, Estidama Pearl Rating System, and others. Furthermore, Meteor Education employs
LEED Accredited Professionals who are available to assist with any of your green building needs.
Meteor is committed to partnering with manufacturers that prioritize environmental protection. Our strategic
vendors actively pursue programs that promote green manufacturing practices. Some examples of these
programs include:
• Utilizing environmentally friendly and recycled materials in the production of products (e.g., incorporating
post-consumer recycled steel)
• Obtaining green product certifications (e.g., Forest Stewardship Council certification for wood)
• Implementing additional programs that demonstrate a strong commitment to environmental protection
(e.g., sourcing materials locally)
We have provided descriptions of a few of the standards and certifications our manufacturers meet below. Upon
final product selection, specific product certificates can be provided upon request.
Forest Stewardship Council – FSC certification is a voluntary, market-based tool that
supports responsible forest management worldwide. FSC certified forest products are
verified from the forest of origin through the supply chain. The FSC label ensures that the
forest products used are from responsibly harvested and verified sources. The FSC’s
purpose is to coordinate the development of forest management standards throughout
the different biogeographic regions of the U.S., to provide public information about
certification and FSC, and to work with certification organizations to promote FSC
certification in the U.S.FSC-US has a national presence through the work of its Board of
Directors, members, staff, and regional standards coordinators.
Website: http://www.fscus.org/about us/
GREENGUARD - GREENGUARD Certification is part of UL Environment, a business unit of
UL (Underwriters Laboratories). GREENGUARD Certification helps manufacturers create-
-and helps buyers identify--interior products and materials that have low chemical
emissions, improving the quality of the air in which the products are used. UL
Environment acquired GREENGUARD in 2011, further advancing its mission of promoting
global sustainability, environmental health, and safety.
Website: https://www.ul.com/services/ul-greenguard-certification
MAS Certified Green - MAS Certified Green is a registered trademark to delineate low
VOC emitting products in the marketplace so that purchasers and specifiers of those
products know that they can earn credits in sustainability programs like LEED and
California CHP program. MAS provides both static and dynamic emissions testing services
to determine the type and concentrations of chemical compounds potentially off-gassed
from finished products and raw materials into the indoor environment.
Website: https://mascertifiedgreen.com/
Green Label Plus – Green Label Plus is an example of CRI’s (The Carpet and Rug Institute)
leadership in the best practices of environmental responsibility. Look for the CRI Green
Label Plus logo as proof that the product has been tested and certified by an independent
laboratory and has met stringent criteria for low emissions. The Carpet and Rug Institute’s
Green Label Plus (GLP) program is recognized by the U.S. Environmental Protection
Agency’s (EPA’s) Recommendations of Specifications, Standards, and Ecolabels for
Federal Purchasing. This recognition places the GLP program as a top-tier program for
certification.
Website: https://carpet-rug.org/testing/green-label-plus/
Cradle to Cradle – Cradle to Cradle Certification is a multi-attribute eco-label that assesses
a product’s safety to humans and the environment and design for future life cycles. The
program provides guidelines to help businesses implement the Cradle to Cradle
framework, which focuses on using safe materials that can be disassembled and recycled
as technical nutrients or composted as biological nutrients. MBDC’s certification program
takes a comprehensive approach to evaluating the design of a product and the practices
employed in manufacturing the product. The materials and manufacturing practices of
each product are assessed in five categories: Material Health, Material Reutilization,
Renewable Energy Use, Water Stewardship, and Social Responsibility.
Website: https://c2ccertified.org/
EPP Downstream Program - CPA’s EPP Downstream Program is an easy way for
consumers to identify environmentally responsible products. Products carrying the EPP
Downstream logo were manufactured by a company that has demonstrated their
environmental commitment by purchasing at least 50% CPA EPP certified composite
wood products.
Website: https://www.compositepanel.org/
Eco-Certified Composite (ECC) - The Eco-Certified Composite (ECC) sustainability
standard is a voluntary industry certification developed and administered by the
Composite Panel Association (CPA) for manufacturers of composite wood or agrifiber-
based panels, including particleboard, medium density fiberboard (MDF), hardboard,
engineered wood siding, and engineered wood trim. ECC Certification is available to
individual manufacturing plants and is based on life cycle inventory and other verifiable
environmentally responsible practices. The certification process includes an on- site
evaluation and subsequent yearly audits. CPA’s proprietary Carbon Calculator, developed
by a third-party expert, is used to assess the life cycle and carbon footprint of composite
panels made at a particular manufacturing plant.
Website: https://www.compositepanel.org/sustainability/ecc/
ISO Certification - ISO 14001 is the benchmark international standard for the
implementation and operation of an environmental management system. Certification
requires a commitment to continuously improve practices that protect the environment.
To meet that responsibility specific environmental objectives and targets need to be set,
as well as a program to reach those goals and a system that evaluates both the process
management and results.
Website: http://www.iso.org/iso/home.html
Green-e - Green-e is the nation's leading independent certification and verification
program for renewable energy and greenhouse gas emission reductions in the retail
market. It has two certification and one verification programs: Green-e Climate is a
voluntary certification program launched in 2008 that sets consumer-protection and
environmental-integrity standards for greenhouse gas (GHG) emission reductions sold in
the voluntary market. Green-e Energy is the nation's leading independent certification
and verification program for renewable energy. Green-e Marketplace is a program that
allows companies to display the logo when they have purchased a qualifying amount of
renewable energy and passed our verification standards.
Website: http://www.green-e.org/about.shtml
LEVEL by BIFMA - The trusted furniture sustainability certification program created to
provide a comprehensive and transparent means to confidently source responsibly
manufactured products. 3rd party certification process for evaluating environmentally
preferable and socially responsible furniture that contributes to sustainable building
ratings. The program offers three performance tiers: LEVEL 1, 2, and 3.
Website: https://www.bifma.org/page/level
SCS Global Services Indoor Air Quality Certification – SCS Global Services Indoor Air
Quality Certification is a recognized and trusted program that assesses and verifies the
indoor air quality standards of buildings and products. It ensures that the air inside a given
space meets rigorous criteria for pollutants, toxins, and contaminants, promoting a
healthy and safe environment for occupants. Through comprehensive testing,
monitoring, and compliance with established guidelines, the certification demonstrates a
commitment to maintaining high indoor air quality standards, benefiting the well-being
and comfort of individuals in various settings, such as offices, schools, and residences.
Website: https://www.scsglobalservices.com/services/indoor-air-quality-certification
Intertek’s Clean Air Certification – Intertek’s Clean Air program independently tests and
certifies products to regulated sustainability initiatives including, but not limited to,
BIFMA e3, California CDPH, LEED, and WELL. Accepted by USGBC for LEED v4 EQ Credit
Low-Emitting Materials, our Clean Air certification program, (formally ETL Environmental
VOC certification) utilizes our expert team of chemists and globally recognized ISO 17025
accredited labs to test your products for VOC emission compliance. Intertek's proprietary
program provides two classes of certification, along with the use of the Intertek Clean Air
label for product packaging and client marketing.
Website: https://www.intertek.com/certification/indoor-air-quality/
F. Describe any diversity programs or partners supplier does business with and how Participating
Agencies may use diverse partners through the Master Agreement. Indicate how, if at all, pricing
changes when using the diversity program. If there are and diversity programs, provide a list of diversity
alliances and a copy of their certifications.
Meteor partners with suppliers, freight carriers, and installation companies that hold HUB, MWBE and DVBE
certifications. Please see certification examples attached. We also work with third party reporting companies
when providing DVBE “Good Faith Effort” compliance to ensure we advertise opportunities to DVBE firms in the
local market. Meteor’s Learning Environment Specialists can direct customers to our product offerings that have
diversity certifications. Diversity offerings may not be available in all markets, but when available, there will be no
change in pricing.
G. Indicate if supplier holds any of the below certifications in any classified areas and include proof of
such certification in the response.
a. Minority Women Business Enterprise – Yes / No
If yes, list certifying agency: N/A
b. Small Business Enterprise (SBE) or Disadvantaged Business Enterprise (DBE) – Yes / No
If yes, list certifying agency: N/A
c. Historically Underutilized Business (HUB) – Yes / No
If yes, list certifying agency: N/A
d. Historically Underutilized Business Zone Enterprise (HUBZone) – Yes / No
If yes, list certifying agency: N/A
e. Other recognized diversity certificate holder – Yes / No
If yes, list certifying agency: N/A
Please be advised that while Meteor Education does not possess the aforementioned certifications, we
collaborate with manufacturers, freight carriers, and installers who do. The relevant certifications have been
attached.
H. List any relationships with subcontractors or affiliates intended to be used when providing services
and identify if subcontractors meet minority-owned standards. If any, list which certifications
subcontractors hold and certifying agency.
While Meteor Education does not possess minority-owned certifications, we collaborate with manufacturers,
freight carriers, and installers who do. The relevant certifications have been provided via the Response
Attachments tab.
I. Describe how supplier differentiates itself from its competitors.
• K-12 Turn-Key Solutions. Over 98% of our business is done in the K-12 marketplace. Meteor specializes in
helping schools to create high impact learning experiences.
• The Meteor Online Project Management System. It is a one-of-a-kind, 24/7 online client interface. This
technology enables total control, provides complete information, and allows for thorough collaboration
for our clients throughout the entire project. Additional details will be provided later in our proposal.
• Innovative and Instructional Design. Our entire process is design driven with our interior and instructional
designers involved from start to finish. We have a team of full-time in-house designers ensuring we meet
every design need. Once project goals are defined, we will work to develop a custom design to meet your
unique needs. Meteor excels at developing flexible, functional environments and experiences. We bring
cutting edge product design and combine the latest teaching methods into that design. Our project
design includes the use of easy technology that enables the client to walkthrough the various spaces in
3D renderings – without the use of complicated software or training. These programs and more, are
available through our online Meteor Project Management System.
• Organizational Size and Strength. These qualities are seen in our focus in the educational market. Meteor
operates nationally and has the capacity to supply products nationally and even in some
international markets. In addition, our team consists of professional sales associates, full-time design
teams, project managers, installation professionals, and logistics options. This ensures that the smallest
project details are accurately managed throughout your project.
• Product Offerings. Meteor represents over 175 suppliers. The abundance of manufacturers we
represent ensures we can provide competitive furnishings to meet any need.
• Learning Organization. As part of their professional development, Meteor personnel are encouraged to
never stop learning. Many of our team members have professional certifications. This formal training,
complemented with their experience, is another clear distinction between Meteor personnel and our
competition.
• Professional Development Consulting. We have a full team of professional educational consultants to help
ensure teachers and district personnel are trained so they can provide the best learning experience
possible for their students.
• Service and Support. Our service after the sales is unparalleled in the industry.
o The Meteor Project Management system allows clients to request service for any item in their
facility, at any time (day or night), with the simple click of the mouse. All equipment lists and their
locations are tagged and available online so clients can communicate any issues and submit
requests for service. Our full-time service team ensures no lag time in the repair process.
o Meteor warrants all products sold to the end user with a one-year parts and labor warranty (above
any manufacturer’s warranty). No such warranty exists from our competitors to cover labor
associated with manufacturer defects. Additionally, after the one-year period is completed,
Meteor will continue to act as a liaison between the client and manufacturer if any additional
warranty issues arise throughout the warranty period for products.
o One Year Walk-through Review. For large projects, Meteor will schedule an anniversary
walkthrough after the first year in the facility. We will walk-through the site with the client to
identify any issues and validate all warranty issues.
J. Describe any present or past litigation, bankruptcy or reorganization involving supplier.
None. Meteor does not have past/present litigation, bankruptcies, or reorganization to report. We changed our
name from Contrax Furnishings/Contrax Group to Meteor Education to have a name that incorporated all of our
services. Meteor stands for Methods, Tools, Environments + Relationships. Tax ID # and leadership of company
remained the same, so although there was a name change, there was no reorganization.
K. Felony Conviction Notice.
Meteor Education, LLC., is a Limited Liability Company and is not owned or operated by any individuals who have
been convicted of a felony.
L. Describe any debarment or suspension actions taken against supplier.
None.
3.2 Distribution, Logistics
A. Describe the full line of products and services offered by supplier.
Meteor represents over 175 suppliers. The abundance of suppliers we represent, ensures we can provide
competitive furnishings to meet any need, as well as the following services:
• Needs Assessment
• Furniture Assessment
• Overall Budget Analysis
• Educational Training
• Professional Development
• Classroom Strategy & Lesson Plan Development
• Bid/Contract Documentation
• Online Project Management System
• Complete In-House Space Planning & Design Services
• Inventory Existing Assets
• Recycle or Repurpose Furniture
• Logistics Management
• Local Sales & Project Management Staff
• Professional Installation
• Full Warranty Service
• Warehousing
• Full-Time Customer Service Staff
Meteor Education is a full-service educational solutions provider focusing on turnkey school projects, ProSocial
Learning EnvironmentsTM, and Learning Services to accelerate student engagement and the future of education.
From a single classroom to an entire district, our team’s 30+ years of experience means peace of mind for your
next school project. Our complement of services can help you at any stage of your educational transformation.
Whether you need to furnish a single classroom or complete a district-wide modernization, Meteor Education’s
experts are here to help your vision become a reality.
Meteor Education is on a mission to empower teachers and education leaders in creating ProSocial Learning
ExperiencesTM, so their students emerge compassionate, inspired, and future-ready. Our complement of services
can help you.
B. Describe how supplier proposes to distribute the products/service nationwide. Include any states
where products and services will not be offered under the Master Agreement, including U.S. Territories
and Outlying Areas.
Our sales and project management staff are dispersed across the country, which allows all projects to have a local
team in place. We use our logistics partners to deliver shipments either to a local warehouse or directly to the
project site. The local project manager will coordinate all deliveries and oversee the installation team. Distributing
products and services nationwide is already part of our normal business. In addition, since we currently have an
OMNIA contract, the transition to the new contract should be seamless. We are also in the process of expanding
to some international clients, so we look forward to that new endeavor. Orders to Hawaii, Alaska, U.S. Territories,
or other outlying areas will require freight and install to be quoted.
C. Describe how Participating Agencies are ensured they will receive the Master Agreement pricing;
include all distribution channels such as direct ordering, retail or in-store locations, through distributors,
etc. Describe how Participating Agencies verify and audit pricing to ensure its compliance with the
Master Agreement.
All required information to price out a job is provided within this proposal. Once awarded, contract details will be
added into Meteor’s proprietary ERP system. This will ensure accuracy and compliance with contract pricing terms
and track necessary information for required reporting. Formal quotes will be provided from Meteor to customer
for all orders. Every quote notes the contract number/title, manufacturer, model number, list price, discount, and
net price. Manufacturer price lists and contract pricing matrix will be available for auditing via Region 4
ESC/OMNIA website or through Meteor.
D. Identify all other companies that will be involved in processing, handling or shipping the
products/service to the end user.
Meteor has over 300 full-time, in-house employees and therefore has an abundance of self-performed
capabilities. In addition, we have many well-established supplier partnerships. Meteor represents over 175
suppliers and partner with freight and install companies across the nation.
E. Provide the number, size and location of Supplier’s distribution facilities, warehouses and retail
network as applicable.
Meteor Education owns a 10,000 sq.ft. warehouse in Gainesville, Florida. As well as a warehouse in Shell Rock, IA
which has 3,955 sq.ft. of space. Most of our manufacturers have storage space available and can hold products
until the desired ship date. Typically, we deliver products directly from the manufacturer to project site. This
creates efficiencies in freight and storage resources which is better for the planet and allows us to offer better
pricing. In addition, we have partnerships with local installation firms with warehouse space that can be utilized,
if needed.
3.3 Marketing and Sales
A. Given the public nature of the solicitation and contract, OMNIA Partners makes solicitation and
contract documentation, including pricing documents, available on its website so Participating Public
Agencies may easily conduct their due diligence. Describe any portions of the response that should not
be available on the website and why those portions should not be available.
Meteor Education has provided information deemed confidential and/or proprietary. This information should not
be published on the website. For a comprehensive listing, please refer to Appendix C, Document #1: Proprietary
Information.
B. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing
the strategy to immediately implement the Master Agreement as supplier’s primary go to market
strategy for Public Agencies to supplier’s teams nationwide, to include, but not limited to:
o Executive leadership endorsement and sponsorship of the award as the public sector go-to-
market strategy within first 10 days
o Training and education of Supplier’s national sales force with participation from the Supplier’s
executive leadership, along with the OMNIA Partners, Public Sector team within first 90 days
Meteor currently holds a Region 4 ESC/OMNIA contract and it is already our preeminent contract. Our sales and
quoting team are well versed in the applications and benefits of the current OMNIA contract, and our purchasing
team in knowledgeable in the reporting requirements. We will develop training materials to emphasize key
features of the new contract. At a minimum, all sales team and support staff personnel will go through 2 one-hour
webinar training sessions to review pertinent contract details. They will also be given resources to ensure their
success in selling off this contract. These resources will include internal support with the contract, contact
information of OMNIA/Region 4 ESC representative, and contract marketing material.
External Plan
• First Month After Award
o Input contract details into our internal quoting system
o Begin designing marketing material
o Creation and distribution of a co-branded press release
o Announce contract award on social media channels
o Add contract detail and contact information on our company website
• Second Month After Award
o Finalize and publish marketing materials
• Third Month After Award
o Distribute marketing material through sales team
o Sales Enablement department will do an e-mail blast and mail campaign direct to all existing
clients
o Ensure current clients are aware of the changes in the new contract
o Ongoing marketing and promotion throughout its term (case studies, collateral pieces,
presentations, etc.)
Internal Plan:
• First Month After Award
o Executive leadership endorsement and sponsorship of the award as the public sector go-to-
market strategy within first 10 days
o Input contract details into our internal quoting system
o Create training materials to include:
▪ Key features of contract
▪ Information on the solicitation process
▪ Details of the range of Public Agencies that can utilize the contract
• Second Month After Award
o Educate executive sales and quote team members on all contract details
o Finalize contract details in internal quoting system
o Run test quote in internal quoting system
• Third Month After Award
o Train sales and quote team members through webinars prior to contract start date
o 90+ Days After Award
o Continuing education on contract details
o Evaluate contract sales and create action plan to increase sales if needed
C. Provide a detailed ninety-day plan beginning from award date of the Master Agreement describing
the strategy to market the Master Agreement to current Participating Public Agencies, existing Public
Agency customers of Supplier, as well as to prospective Public Agencies nationwide immediately upon
award, to include, but not limited to:
i. Creation and distribution of a co-branded press release to trade publications
ii. Announcement, Master Agreement details and contact information published on the
Supplier’s website within first 90 days
iii. Design, publication and distribution of co-branded marketing materials within first 90 days
iv. Commitment to attendance and participation with OMNIA Partners at national (i.e. NIGP
Annual Forum, NPI Conference, etc.), regional (i.e. Regional NIGP Chapter Meetings, Regional
Cooperative Summits, etc.) and supplier-specific trade shows, conferences and meetings
throughout the term of the Master Agreement
v. Commitment to attend, exhibit and participate at the NIGP Annual Forum in an area reserved
by OMNIA Partners for partner suppliers. Booth space will be purchased and staffed by Supplier.
In addition, Supplier commits to provide reasonable assistance to the overall promotion and
marketing efforts for the NIGP Annual Forum, as directed by OMNIA Partners.
vi. Design and publication of national and regional advertising in trade publications throughout
the term of the Master Agreement
vii. Ongoing marketing and promotion of the Master Agreement throughout its term (case
studies, collateral pieces, presentations, promotions, etc.)
viii. Dedicated OMNIA Partners internet web-based homepage on Supplier’s website with:
• OMNIA Partners standard logo;
• Copy of original Request for Proposal;
• Copy of Master Agreement and amendments between Principal Procurement Agency
and Supplier;
• Summary of Products and pricing;
• Marketing Materials
• Electronic link to OMNIA Partners’ website including the online registration page;
• A dedicated toll-free number and email address for OMNIA Partners
• First Month After Award
o Input contract details into our internal quoting system
o Begin designing marketing material which will include OMNIA/Region 4 ESC logo and the following
highlights:
▪ Master Agreement was competitively solicited by a Principal Procurement Agency
▪ Best government pricing
▪ No cost to participate
▪ Non-exclusive contract
o Begin design of web-based homepage for contract information on company website
o Creation and distribution of a co-branded press release to trade publications
o Announce contract award on social media, including Twitter
• Second Month After Award
o Finalize and publish co-branded marketing materials
o Wrap up dedicated web-based home page design
• Third Month After Award
o Distribute co-branded marketing material trough sales team
o Sales Enablement department will do an email blast and mail campaign direct to all existing and
prospective clients
o Ensure that current OMNIA/Region 4 ESC clients are aware of the changes in the new contract
o Provide OMNIA/Region 4 ESC information sessions/training for our customers
o Go live with dedication web-based homepage with:
▪ OMNIA Partners, Public Sector standard logo;
▪ Copy of original Request for Proposal;
▪ Copy of Master Agreement and amendments between Principal Procurement Agency and
Supplier;
▪ Summary of Products and pricing will be made available to registered clients;
▪ Marketing Materials
▪ Electronic link to OMNIA Partners, Public Sector’s website including the online registration
page;
▪ A dedicated toll-free number and email address for OMNIA Partners, Public Sector
o Begin advertising campaign in trade publications
o Request contract blurb be included in newsletter of trade associations we belong to
o Participate in trade shows and Include OMNIA/Region 4 ESC information in our booth
• Third Month After Award
o Ongoing marketing and promotion of the Master Agreement throughout its term (case studies,
collateral pieces, presentations, etc.)
o Meteor attends and participates with OMNIA at national, regional, and supplier-specific trade shows,
conferences and meetings.
o Continuation of marketing effort to design national and regional publications.
D. Describe how Supplier will transition any existing Public Agency customers’ accounts to the Master
Agreement available nationally through OMNIA Partners. Include a list of current cooperative contracts
(regional and national) Supplier holds and describe how the Master Agreement will be positioned among
the other cooperative agreements.
As mentioned already, our current Region 4 ESC/OMNIA contract is our preeminent contract! We have a proven
track record transitioning existing Public Agency customers and new clients to this contract. In fact, the majority
of our total contract sales are sold through this vehicle. Below is a listing of cooperative contracts we hold. If
awarded, Meteor will continue to promote our Region 4 ESC/OMNIA contract as our preferred contract.
• OMNIA (Region 4)
• Equalis (Region 10)
• AEPA
• MISBO
• BuyBoard
• TIPS
• Region 5
• Region 7
• Region 18
E. Acknowledge Supplier agrees to provide its logo(s) to OMNIA Partners, Public Sector and agrees to
provide permission for reproduction of such logo in marketing communications and promotions.
Acknowledge that use of OMNIA Partners, Public Sector logo will require permission for reproduction,
as well.
Meteor agrees to provide company logos and agrees to provide permission for reproduction of such logo in
marketing communications and promotions. In addition, we agree that we will request permission to use OMNIA
Partners, Public Sector logo.
F. Confirm Supplier will be proactive in direct sales of Supplier’s goods and services to Public Agencies
nationwide and the timely follow up to leads established by OMNIA Partners, Public Sector. All sales
materials are to use the OMNIA Partners, Public Sector logo. At a minimum, the Supplier’s sales
initiatives should communicate:
Meteor confirms it will be proactive and communicate the following:
• Master Agreement is competitively solicited and publicly awarded by a Principal Procurement Agency
• Best government pricing
• No cost to participate
• Non-exclusive
G. Confirm Supplier will train its national sales force on the Master Agreement.
Meteor ensures its national sales team will be trained in all the following areas:
• Key features of Master Agreement
• Working knowledge of the solicitation process
• Awareness of the range of Public Agencies that can utilize the Master Agreement through OMNIA
Partners, Public Sector
• Knowledge of benefits of the use of cooperative contracts
H. Provide the name, title, email and phone number for the person(s), who will be responsible for:
• Executive Support
o Bill Latham, CEO; P: 800-699-7516; E: blatham@meteoreducation.com
o Sandy Overstreet, Chief Experience Officer; P: 800-699-7516; E:
soverstreet@meteoreducation.com
o Caroline Smith, VP of Strategic Sourcing; P: 800-699-7516; E: csmith@meteoreducation.com
• Marketing – Chelsea Adicks, Director of Brand and Communications; P: 800-699-7516; E:
cadicks@meteoreducation.com
• Sales
o Patrick Horne, General Manager – West; P: 800-699-7516; E: phorne@meteoreducation.com
o Chris Kelly, General Manager - East; P: 800-699-7516; E: ckelly@meteoreducation.com
• Sales Support – Amy Medders, Director of Client Success; P: 800-699-7516; E:
amedders@meteoreducation.com
• Financial Reporting - Cameron Gibbs, Purchasing Coordinator; P: 800-699-7516; E:
cgibbs@meteoreducation.com
• Accounts Payable – Beth Barnett, Director of Billing and Collections; P: 800-699-7516; E:
bbarnett@meteoreduation.com
• Contracts – Brandon Aylor, System Support Assistant Manager; P: 800-699-7516; E:
baylor@meteoreducation.com
I. Describe in detail how Supplier’s national sales force is structured, including contact information for
the highest-level executive in charge of the sales team.
Our Learning Environment Specialists (sales team) are organized into 8 local Studios. Each Studio is overseen by a
Managing Director and contain personnel with the following functions: Learning Environment Specialist (sales),
Learning Experience Coordinators (educators), Interior Designers, Project Coordinators (includes quoting and
project intake), and Project Managers. Each studio reports to the General Manager. In additional, we have
Support Services personnel that support all studios with personnel in the following functions: Professional
Development & Experience, Finance, Purchasing, Strategic Sourcing, Strategic Bid & Contracts, Logistics, Service,
System Support, IT, Marketing, Training/Best Practice Leaders, Executives, etc.
Below are the contacts for the executives in charge of the sales team:
• Patrick Horne - Executive General Manager – West, P: 800-699-7516; E: phorne@meteoreducation.com
• Chris Kelly - Executive General Manager – East, P: 800-699-7516; E: ckelly@meteoreducation.com
I. Explain in detail how the sales teams will work with the OMNIA Partners, Public Sector team to
implement, grow and service the national program.
Meteor will work with OMNIA partners to develop training materials to emphasize key features along with ongoing
collaboration with OMNIA’s public sector on how to implement ideas for improvement to the national program.
At a minimum, all sales team will go through webinar training sessions to gain the necessary knowledge to make
growth a reality for all parties. In addition, we will ensure our sales team is introduced to OMNIA’s local support
staff to ensure they have access to that local resource.
J. Explain in detail how Supplier will manage the overall national program throughout the term of the
Master Agreement, including ongoing coordination of marketing and sales efforts, timely new
Participating Public Agency account set-up, timely contract administration, etc.
As a current holder of a Region 4 ESC/OMNIA contract, we are fully prepared with the necessary resources to meet
the requirements of the contract. Most of the requirements of this contract are our standard business practices
and we are confident we can manage the national program successfully as we’ve done in the past. Meteor will
manage the overall national program throughout the term of the Master Agreement by:
• We will execute the detailed plans outlined earlier in this proposal to ensure successful execution of the
contract.
• Continuation of monthly calls with OMNIA to discuss contract compliance and strategies. Meteor Strategic
Sourcing leadership will attend calls.
• Coordination between OMNIA and Meteor marketing teams to ensure marketing efforts are ongoing.
Meteor marketing team will implement the marketing plan outlined in this proposal.
• Coordination between OMNIA regional representatives and Meteor’s sales team. We will ensure all
Meteor team members know who to contact at OMNIA to get support on their local projects.
• Continual training – Meteor staff regularly attend team meetings and trainings. We will use these
opportunities to reinforce contract knowledge.
• Our purchasing team will continue to provide reporting on all contract sales in the specified manner.
• Account set-up for new customers is part of our everyday business and can happen immediately upon
request.
• Meteor’s Director of Strategic Sourcing, Caroline Smith, and Strategic Bid Manager, Lanie Hart, are
knowledgeable on all contract requirements and are available for any contract administration needs.
Caroline has worked with Meteor (formerly Contrax) and the OMNIA/National IPA/TCPN brand for over
14 years.
K. State the amount of Supplier’s Public Agency sales for the previous fiscal year. Provide a list of
Supplier’s top 10 Public Agency customers, the total purchases for each for the previous fiscal year along
with a key contact for each.
K. Describe Supplier’s information systems capabilities and limitations regarding order management
through receipt of payment, including description of multiple platforms that may be used for any of
these functions.
Meteor’s Online Project Management System is a one-of-a-kind, 24/7 online client interface. This cutting-edge
technology enables total control, provides complete information, and allows for thorough collaboration for our
clients, throughout the entire project. The Online Project Management System has been used to manage over 4,000
projects! District staff can access this personalized website with an issued username and password. Permission
levels can be individualized depending on the level of access required for each staff member. Our system is updated
in real time and allows user to enter, track and summarize service issues as needed.
Meteor’s Online Project Management System allows you to view and manage information during every state
of your project from the sales process through the final installation. Below is an overview of the system’s
capabilities:
• Control everything pertaining to your account on one easy-to-read, 24/7 accessible website, protected by
an individual username and password:
o Quotes / Equipment Lists
o Layouts
o Inventory Counts
o Communications
o Shipping Information
o Account details
o Project Calendar
• Allows better communications in planning and design through collaborative tools and online conferencing
• District administrators and other managers have access to an administrative dashboard that views
multiple projects at one time
• Saves you valuable time and resources
Limitations: While we currently offer an impressive 24/7 online project management system at Meteor, we never
stop innovating. With internal software developers on staff, we have complete control of our system’s evolution
which will remain constant as every day we find ways to better serve our customers and the system’s capabilities
should follow suit.
L. Provide the Contract Sales (as defined in Section 12 of the OMNIA Partners Administration
Agreement) that Supplier will guarantee each year under the Master Agreement for the initial three
years of the Master Agreement (“Guaranteed Contract Sales”).
$ .00 in year one
$ .00 in year two
$ .00 in year three
To the extent Supplier guarantees minimum Contract Sales, the Administrative Fee shall be
calculated based on the greater of the actual Contract Sales and the Guaranteed Contract Sales.
Per Addendum #4, questions and answers for this solicitation, suppliers are not required to guarantee sales from
this contract. Therefore, Meteor does not guarantee any sales under this contract. However, we would like to
highlight that our historical sales off our Region4/OMNIA contract over the past several years have exceeded
per year. Please note, this is NOT a guarantee of future sales. We agree to pay the contract administration
fee based on actual sales.
M. Even though it is anticipated many Public Agencies will be able to utilize the Master Agreement
without further formal solicitation, there may be circumstances where Public Agencies will issue their
own solicitations. The following options are available when responding to a solicitation for Products
covered under the Master Agreement.
i. Respond with Master Agreement pricing (Contract Sales reported to OMNIA Partners).
ii. If competitive conditions require pricing lower than the standard Master Agreement not-to-
exceed pricing, Supplier may respond with lower pricing through the Master Agreement. If
Supplier is awarded the contract, the sales are reported as Contract Sales to OMNIA Partners
under the Master Agreement.
iii. Respond with pricing higher than Master Agreement only in the unlikely event that the Public
Agency refuses to utilize Master Agreement (Contract Sales are not reported to OMNIA Partners).
iv. If alternative or multiple proposals are permitted, respond with pricing higher than Master
Agreement, and include Master Agreement as the alternate or additional proposal.
Detail Supplier’s strategies under these options when responding to a solicitation.
OMNIA is currently and, if awarded, will continue to be our preeminent contract. When we bid on other discount
off catalog contracts, we will never offer better pricing, and in most cases, we offer less discounting, to encourage
the use of our OMNIA contract. Meteor commits that all Master Agreement sales will be accurately and timely
reported to OMNIA Partners, Public Sector in accordance with the OMNIA Partners, Public Sector Administration
Agreement.
Our go-to-market strategy is to lead with our OMNIA contract, and we have a proven track record of doing so, but
our customers ultimately decide on the contract they are willing to purchase from. Some of our clients do refuse
to use any cooperative contract and only purchase off their own bid/contract or local/regional/state contracts. In
addition, some of our manufacturers hold contracts (ex: South Carolina State Contract) so some of our sales are
directed through those vehicles. Lastly, we have some sales that are not required to be sold off a contract, typically
do to being below a certain volume threshold.
Currently, the vast majority of our contract sales come from our OMNIA contracts, and we plan to continue to
promote this contract internally and externally through the measures described in our marketing plan.
2.1 - List of Exceptions
Accepted
Section/Page Term, Condition, or Specification Exception/Proposed Modification (Region 4
ESC's Use)
Samples: Upon request, samples shall be furnished, free of
cost, within seven (7) days after receiving notice of such
request. By submitting the proposal Offeror certifies that all
materials conform to all applicable requirements of this Depending on sample needed, we may not be able to meet
III. Instructions to
solicitation and of those required by law. Offeror agrees to the 7 day deliver requirement. Project team will
Offerors; P. 4, #18
bear the costs for laboratory testing, if results show the communicate lead time on all requested samples.
sample does not comply with solicitation requirements.
Submissions may no longer be considered for failing to
submit samples as requested.
We represent over 130 manufacturers and many only have a
ii. Include an electronic copy of the catalog from which
PDF price list (showing list price) available and will not be
discount, or fixed price, is calculated. Electronic price lists
able to show extended net pricing. In addition, depending
must contain the following: (if applicable)
IV. Evaluation on options available, additional volume/tiered discounting,
•Manufacturer part #
Process and Criteria; and freight zones, there could be numerous (20+) net prices
• Offeror’s Part #(if different from manufacturer part #)
P. 12, #2a. for each line item. However, we have provided all
•Description
information necessary to determine net pricing within our
• Manufacturers Suggested List Price and Net Price
proposal and will provide formal quotes to customers upon
• Net price to Region 4 ESC (including freight)
request.
Delivery: Conforming product shall be shipped within 7 Depending on the required products, we may encounter
days of receipt of Purchase Order. If delivery is not or challenges in meeting the 7-day delivery requirement. Our
cannot be made within this time period, the Contractor project team will diligently communicate the lead time for
Appendix A-Draft must receive authorization for the delayed delivery. The all requested products. We do partner with some
Contract, P.4; #14 order may be canceled if the estimated shipping time is not manufacturers that offer quick-ship product options
acceptable. All deliveries shall be freight prepaid, F.O.B. however, the typical lead time for products not readily
Destination and shall be included in all pricing offered available in stock ranges from 3 to 12 weeks, contingent
unless otherwise clearly stated in writing. upon the manufacturer and product line.
Accepted
Section/Page Term, Condition, or Specification Exception/Proposed Modification (Region 4
ESC's Use)
Price Adjustments. Should it become necessary or proper
during the term of this Contract to make any change in
design or any alterations that will increase price, Region 4 We will furnish updated price lists promptly as they are
ESC must be notified immediately. Price increases must be received from our vendors. As per our obligation to accept
approved by Region 4 ESC and no payment for additional revised pricing from the vendor, any increases will be
materials or services, beyond the amount stipulated in the conveyed to the customer. It is imperative that these
Contract shall be paid without prior approval. All price approvals are expedited. As long as approvals are granted
Appendix A-Draft promptly, we adhere strictly to this policy. For your
increases must be supported by manufacturer
Contract, P.4; #17 convenience, we have provided a Dropbox link containing
documentation, or a formal cost justification letter.
Contractor must honor previous prices for thirty (30) days all price lists, which will be consistently updated with the
after approval and written notification from Region 4 ESC. latest information.
It is the Contractor’s responsibility to keep all pricing up to
date and on file with Region 4 ESC. All price changes must
be provided to Region 4 ESC, using the same format as was
provided and accepted in the Contractor's proposal.
Exhibit A-Response In our proposal, we’ve provided our FEIN and Dunn &
National Bradstreet numbers, but Meteor Education does not
Cooperative a. Submit FEIN and Dunn & Bradstreet report. purchase reports from Dunn & Bradstreet as this is not a
Contract; P. 5; requirement to do business in our industry. Therefore, we
section 3.1 D. do not have a Dunn & Bradstreet report to submit with our
proposal.
Accepted
Section/Page Term, Condition, or Specification Exception/Proposed Modification (Region 4
ESC's Use)
Certification of Compliance with Buy America Provisions:
To the extent purchases are made with Federal Highway
Administration, Federal Railroad Administration, or Federal First, we are unsure if our products qualify under this
Transit Administration funds, offeror certifies that its requirement since it states it as a requirement for
Exhibit F-Federal products comply with all applicable provisions of the Buy “construction material.” We do not consider our product
Certifications; P. 9 America Act and agrees to provide such certification or construction material. Some of the products included in
applicable waiver with respect to specific products to any this proposal have parts that are manufactured
Participating Agency upon request. Purchases made in internationally. Many of the manufacturers we represent
accordance with the Buy America Act must still follow the have American-made products.
applicable procurement rules calling for free and open
competition.
3.1 D - IRS 147C Letter
Department of the Treasury In reply refer to: 0441895912
Internal Revenue Service Nov 21, 2017 LTR 147C
Ogden, UT 84201 26-3476027
METEOR EDUCATION LLC
WILLIAM LATHAM SOLE MBR
690 NE 23RD AVENUE
GAINESVILLE FL 32609-6716 992
Taxpayer Identification Number: 26-3476027
Form(s):
Dear Taxpayer:
Thank you for your telephone inquiry of November 21st, 2017.
Your Employer Identification Number (EIN) is 26-3476027. Please keep this letter in your
permanent records. Enter your name and your EIN on all business federal tax forms and on
related correspondence.
If you have any questions regarding this letter, please call our Customer Service Department at
1-800-829-0115 between the hours of 7:00 AM and 7:00 PM. If you prefer, you may write to us
at the address shown at the top of the first page of this letter. When you write, please include a
telephone number where you may be reached and the best time to call.
Sincerely,
S. Nelson
1002978238
Customer Service Representative
68
MINORITY CERTIFICATES
• Environments Plus, Inc. – Southern California Minority Supplier Development
Council
• G&L Installations, Inc. – National Women’s Business Enterprise Certification
• G&L Installations, Inc. – Woman Owned Small Business (WOSB) Certification
• Workplace Business Furniture, LLC DBA Texas Furniture Installation Services –
Texas Historically Underutilized Business (HUB) Certificate
• Workplace Business Furniture, LLC DBA Texas Furniture Installation Services –
Minority Business Enterprise (MBE)
• AmTab Manufacturing Corp. – Chicago Minority Supplier Development Council
• Joy Carpets & Co., Inc – Certificate of Diverse Ownership
CITY OF
HOUSTON
Sylvester Turner, Office of Business Opportunity
Mayor
WORKPLACE BUSINESS FURNITURE, LLC DBA Texas
Furniture Installation Services
is duly certified as a
Minority Business Enterprise (MBE)
Certified Categories: Certification Number: 23-12-13619
NAICS 238390: OFFICE FURNITURE, MODULAR SYSTEM, INSTALLATION
Director of Office of Business Opportunity
Note: This certificate is the property of the City of Houston Office of Business Opportunity, and may be revoked should the above
named firm graduate from the MWDBE program or the firm's certification is no longer active. In addition, this certificate is valid only in
conjunction with the firm's active listing in the City of Houston's Directory of certified MBE, WBE, SBE, PDBE, ACDBE and DBE firms
via the following weblink: https://houston.mwdbe.com/?TN=houston.
Appendix C, Doc #1 Proprietary Information
As a privately-held company, the information listed below is not publicly available and we consider it to be highly sensitive and confidential. This information has been provided exclusively
for evaluation purposes within the context of this bid. We do not grant permission for this information to be disclosed publicly or shared without explicit written consent from an authorized
officer of our company. Redacted versions of any document is available upon request.
Document or Online Document Page Number, Section, and/or
Line/Section Reason
Attribute Online Attribute
ONLINE ATTRIBUTES
Online Attribute #48 - Describe Offeror’s experience As a private company, our sales volume is not
Online Attribute Reference to sales of "over
working with the government sector. considered public information.
Online Attribute #60 - Annual sales for the three As a private company, our sales volume is not
Online Attribute Full response
previous fiscal years. considered public information.
Online Attribute #61 - Annual sales for the three As a private company, our sales volume is not
Online Attribute Full response
previous fiscal years. considered public information.
Online Attribute #62 - Annual sales for the three As a private company, our sales volume is not
Online Attribute Full response
previous fiscal years. considered public information.
As a private company, our number of employees is
Online Attribute Online Attribute #83 - Logistics Reference to "
not considered public information.
RESPONSE ATTACHMENTS
Attachment "Appendix C - Doc
This document lists out all information that is
1 - Acknowledgement and Full Document - Appendix C, Doc #1 Proprietary
Full document considered confidential and/or proprietary. As a
Acceptance of Open Records Information
private company, this information is not public.
Policy.pdf"
Page 20 - Division of Revenue & Enterprise Services, Form AA302 Employee Information Report
Attachment "Exhibit G - New
Central Forms Repository & Payment Collection contains personal information about employees of
Jersey Business Compliance - Full page
System - View Employee Information Report (AA302 Meteor. As a private company, this information is
Doc 1 thru 10.pdf"
Renewal Form - Main Facility) not considered public information.
Attachment "Response to
Exhibit A - Response for Page 12 - 3.1 Company - A. Brief history and First paragraph - Reference to sales of "over As a private company, our sales volume is not
National Cooperative description of supplier considered public information.
Contract.pdf"
Attachment "Response to First paragraph where response references
As a private company, our number of employees in
Exhibit A - Response for Page 13 - 3.1 Company - B. Total number and number of Learning Environment Specialist,
particular roles is not considered public
National Cooperative location of sales persons employed by Supplier. Directors of Market Development, and Sales
information.
Contract.pdf" Leaders.
Document or Online Document Page Number, Section, and/or
Line/Section Reason
Attribute Online Attribute
Attachment "Response to
Exhibit A - Response for Page 13 - 3.1 Company - D. Annual sales for the As a private company, our sales volume is not
Annual sales for past three years
National Cooperative three previous fiscal years. considered public information.
Contract.pdf"
Attachment "Response to Page 20 - 3.2 Distribution, Logistics - D.
Exhibit A - Response for Identify all other companies that will be involved in First sentence - Reference to " As a private company, our number of employees is
National Cooperative processing, handling or shipping the not considered public information.
Contract.pdf" products/service to the end user.
Page 25 - 3.3 Marketing and Sales - K. State the
Attachment "Response to amount of Supplier’s Public Agency sales for the
As a private company, the percentage of our sector
Exhibit A - Response for previous fiscal year. Provide a list of Supplier’s top
First sentence - % of sales from public sector sales and sales volume is not considered public
National Cooperative 10 Public Agency customers, the total purchases for
information.
Contract.pdf" each for the previous fiscal year along with a key
contact for each.
Page 26 - 3.3 Marketing and Sales - L. Provide the
Attachment "Response to Contract Sales (as defined in Section 12 of the
Exhibit A - Response for OMNIA Partners Administration Agreement) that Reference to historical sales of over As a private company, our historical sales volume is
National Cooperative Supplier will guarantee each year under the Master per year." not considered public information.
Contract.pdf" Agreement for the initial three years of the Master
Agreement (“Guaranteed Contract Sales”).
Attachment "Response to
As a private company, the list of names of our sales
Exhibit A - Response for Pages 31-32 - List of Sales Persons Employed by
Full list of Sales Persons Employed by Meteor team members is not considered public
National Cooperative Meteor
information.
Contract.pdf"
Attachment "Response to
This document lists out all information that is
Exhibit A - Response for Pages 42-45 - Appendix C, Doc #1
Full list of Proprietary Information considered confidential and/or proprietary. As a
National Cooperative Proprietary Information
private company, this information is not public.
Contract.pdf"
Attachment "Response to
As a private company, our relationships with our
Exhibit A - Response for
Page 46 - 3.3 K - Top 10 Public Agency Customer List Full list of Top 10 Public Agency Customer List clients, project information, and sales volumes are
National Cooperative
not public information.
Contract.pdf"
Second paragraph - Reference to sales of "over As a private company, our sales volume is not
Attachment "Value Add.pdf" Page 37 - Statement of Differentiation
considered public information.
First paragraph - Reference to " As a private company, our number of employees is
Attachment "Value Add.pdf" Page 38 - Statement of Differentiation (continued)
not considered public information.
Document or Online Document Page Number, Section, and/or
Line/Section Reason
Attribute Online Attribute
ONLINE ATTRIBUTE ATTACHMENTS
As a private company, our financial information is
Attachment "No. 37 - Financial not considered public information. These letters
Condition and Reference Full Document Full document contains confidential information regarding
Letters.pdf" our relationship with our bank and our
insurance/bonding company.
Our online project management portal, Insights, is
Attachment "No. 38 -
Full Document Full document proprietary software created and maintained by
Insights.pdf"
Meteor's in-house developers.
OSHA Form 300A – Summary of Work-Related
Attachment "No. 39 - OSHA
Injuries and Illness contains private employee
300A Reports for 2021- Full Document Full document
information. As a private company, our number of
2023.pdf"
employees is not considered public information.
Attachment "No. 45 - Offerors
Page 1 - Offeror’s Reputation of Products and First paragraph - Reference to sales of "over As a private company, our sales volume is not
Reputation of Products and
Services considered public information.
Services.pdf"
Attachment "No. 45 - Offerors
Page 1 - Offeror’s Reputation of Products and Last paragraph - Reference to "over 300" As a private company, our number of employees is
Reputation of Products and
Services employees not considered public information.
Services.pdf"
Attachment "No. 46 - Key As a private company, our number of employees is
Page 1 - Key Personnel First paragraph - Reference to "
Personnel.pdf" not considered public information.
As a private company, our relationships with our
Attachment "No. 50 - Customer
Full Document - Customer References Full document clients, project information, and sales volumes are
References.pdf"
not public information.
Attachment "No. 51 - Value Second paragraph - Reference to sales of "over As a private company, our sales volume is not
Page 37 - Statement of Differentiation
Add.pdf" considered public information.
Attachment "No. 51 - Value First paragraph - Reference to " As a private company, our number of employees is
Page 38 - Statement of Differentiation (continued)
Add.pdf" not considered public information.
Attachment "No. 57 - Brief
First paragraph - Reference to sales of "over As a private company, our sales volume is not
History and Description of Page 1 - History and Description of Supplier
considered public information.
Supplier Experience.pdf"
As a private company, the list of names of our sales
Attachment "No. 58 - Sales
Full Document - Sales Persons List Full document team members is not considered public
Persons List.pdf"
information.
Document or Online Document Page Number, Section, and/or
Line/Section Reason
Attribute Online Attribute
Attachment "No. 95 - Meteors As a private company, our relationships with our
Top 10 Public Agency Customer Full Document - Top 10 Public Agency Customer List Full document clients, project information, and sales volumes are
List.pdf" not public information.
We request that our pricing not be posted publicly.
Meteor - Product Pricing by Supplier - Region 4 Instead, we propose the following:
Pricing details throughout document
OMNIA - 6-13-2024
1.Current Practice Continuation: In our current
contract with your agency, we are allowed to post
redacted versions of our pricing and supply
detailed pricing information to clients upon
request. We would like to continue this practice
Meteor - Freight Terms by Vendor - Region 4
Pricing details throughout document under the new contract.
OMNIA - 6-13-2024
2.Access for Member Agencies: We agree to make
our pricing available to all member agencies. To
Attachment "Meteor - maintain confidentiality, we suggest one of the
Pricing Proposal - Region 4 following methods:
Meteor - Install Terms by Vendor - Region 4 (a) Provide access via a password-protected
OMNIA - 6-13-2024" Pricing details throughout document
OMNIA - 6-13-2024 website.
(b) Supply pricing details to member agencies
upon request.
We are committed to providing pricing information
to potential clients as needed, while ensuring that
Pricing details throughout document Meteor - Additional Services Price List 6-13-2024
our pricing details remain confidential and out of
the hands of our competitors.
This document contains a proposal for a volume
Full Document Proposal for Volume Rebate Incentive
rebate incentive that is a confidential discussion.
Appendix C, Doc #1 Proprietary Information
As a privately-held company, the information listed below is not publicly available and we consider it to be highly sensitive and confidential. This information has been provided exclusively
for evaluation purposes within the context of this bid. We do not grant permission for this information to be disclosed publicly or shared without explicit written consent from an authorized
officer of our company. Redacted versions of any document is available upon request.
Document or Online Document Page Number, Section, and/or
Line/Section Reason
Attribute Online Attribute
ONLINE ATTRIBUTES
Document or Online Document Page Number, Section, and/or
Line/Section Reason
Attribute Online Attribute
Document or Online Document Page Number, Section, and/or
Line/Section Reason
Attribute Online Attribute
ONLINE ATTRIBUTE ATTACHMENTS
Document or Online Document Page Number, Section, and/or
Line/Section Reason
Attribute Online Attribute