Yancey Bros Co - DeKalb County School District

AID 1968356 · View on Simbli

Agenda Item

iv. Contract Ratification and Renewal ~ ITB 25-549 Automotive, Bus Repair, and Services ~ Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros. (Not to Exceed $1,800,000)

Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the first of four (1 of 4) contract renewals and ratifications for ITB 25-549, Automotive, Bus Repair and Services in the amount not to exceed $1,800,000:


Associated Fuel: 3/12/2026-3/11/2027*
Clark Truck Repair: 2/26/2026-2/25/2027*
Cummins Inc: 9/10/2026-9/9/2027
First Services: 2/26/226-2/25/2027*
Georgia Truck & Trailer Repair, LLC: 3/5/2026-3/4/2027*
Stivers Ford South: 2/26/2026-2/25/2027*
Yancey Bros: 5/14/2026-5/13/2027

*The contracts were executed at different times, resulting in varying effective and renewal dates and require ratification.
Why: This approval request is for contract renewal to provide automotive, bus repair and services. It will allow DeKalb County School District (DCSD) to continue receiving services for Automotive, Bus Repair, and Services. This contract renewal will provide supplemental support services to the Fleet Services maintenance staff when the scope of work is beyond their capabilities and/or specialized tools, software and computer programming are needed.
Details: On February 10, 2025, the Board approved the award of ITB 25-549 to Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros.

Automotive contractors will provide services to the Fleet Services Department that include repair, service, and maintenance of diesel, gasoline, propane, compressed natural gas (CNG) engines, transmission repair, electrical systems, air and hydraulic brake systems, on school buses, sedans, and light, medium and heavy-duty trucks on an as needed basis. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs.

This recommendation is for the first of four ( #1 of 4) one (1) year contract renewal options and continues the award of services as originally approved by the Board. Due to differing effective dates, ratification is required for some contracts included in this solicitation.
Financial impact: The total budget for these services in an amount not to exceed $1,800,000, will be allocated from the General Operations Repair and Maintenance Service fund cost code: 100.2700.543000.00011.7190.1320.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387
Dr. Chardra Carter, Director, Fleet Services, Division of Operations, 678.676.1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
                                                                                                                                                                                              DATE(MM/DD/YYYY)
                                                   CERTIFICATE OF LIABILITY INSURANCE                                                                                                               03/11/2026

    THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
    CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
    BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
    REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.




                                                                                                                                                                                                                                                                                                 Holder Identifier :
    IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
    If SUBROGATION IS WAIVED, subject to                   the terms and conditions of the policy, certain policies may require an endorsement. A statement on
    this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER                                                                                                   CONTACT
                                                                                                           NAME:
Aon Risk Services Central, Inc.                                                                            PHONE                                                     FAX
                                                                                                           (A/C. No. Ext):   (866) 283-7122                          (A/C. No.):    (800) 363-0105
Chicago IL Office
200 East Randolph                                                                                           E-MAIL
                                                                                                            ADDRESS:
Chicago IL 60601 USA
                                                                                                                                       INSURER(S) AFFORDING COVERAGE                                      NAIC #

INSURED                                                                                                    INSURER A:         Zurich American Ins Co                                                 16535
Yancey Bros. Co.                                                                                           INSURER B:         American Zurich Ins Co                                                 40142
330 Lee Industrial Blvd.
Austell GA 30168 USA                                                                                       INSURER C:

                                                                                                           INSURER D:

                                                                                                           INSURER E:

                                                                                                           INSURER F:

COVERAGES                                              CERTIFICATE NUMBER:              570118431920                                                REVISION NUMBER:
    THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
    NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
    PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY
    HAVE BEEN REDUCED BY PAID CLAIMS.
                                                                                                                                                                                   Limits shown are as requested
INSR                                                          ADDL SUBR                                                  POLICY EFF        POLICY EXP
 LTR                    TYPE OF INSURANCE                     INSD WVD                POLICY NUMBER                     (MM/DD/YYYY)      (MM/DD/YYYY)                                 LIMITS
 A     X    COMMERCIAL GENERAL LIABILITY                       Y      Y   GLO651082428                                04/01/2026 04/01/2027              EACH OCCURRENCE                              $2,000,000
                                                                                                                                                         DAMAGE TO RENTED
                  CLAIMS-MADE          X       OCCUR                                                                                                     PREMISES (Ea occurrence)                     $1,000,000
                                                                                                                                                         MED EXP (Any one person)                         $15,000
                                                                                                                                                         PERSONAL & ADV INJURY                        $2,000,000



                                                                                                                                                                                                                                                                                         570118431920
       GEN'L AGGREGATE LIMIT APPLIES PER:                                                                                                                GENERAL AGGREGATE                            $4,000,000
                         PRO-
       X POLICY          JECT             LOC                                                                                                            PRODUCTS - COMP/OP AGG                       $4,000,000
            OTHER:

A      AUTOMOBILE LIABILITY                                           Y   BAP 6510825-28                              04/01/2026 04/01/2027              COMBINED SINGLE LIMIT
                                                                                                                                                                                                      $2,000,000
                                                                                                                                                         (Ea accident)

                                                                                                                                                         BODILY INJURY ( Per person)




                                                                                                                                                                                                                                                                                                      Certificate No :
       X    ANY AUTO
                                      SCHEDULED                                                                                                          BODILY INJURY (Per accident)
       X    OWNED                     AUTOS
            AUTOS ONLY
                                                                                                                                                         PROPERTY DAMAGE
            HIRED AUTOS               NON-OWNED
       X                          X   AUTOS ONLY
                                                                                                                                                         (Per accident)
            ONLY



             UMBRELLA LIAB                 OCCUR                                                                                                         EACH OCCURRENCE

             EXCESS LIAB                   CLAIMS-MADE                                                                                                   AGGREGATE

           DED        RETENTION

 B      WORKERS COMPENSATION AND                                      Y   WC651079628                                 04/01/2026 04/01/2027 X                 PER STATUTE              OTH-
        EMPLOYERS' LIABILITY                                                                                                                                                           ER
                                                        Y/N
        ANY PROPRIETOR / PARTNER / EXECUTIVE
                                                         N
                                                                                                                                                         E.L. EACH ACCIDENT                           $1,000,000
        OFFICER/MEMBER EXCLUDED?                              N/A
        (Mandatory in NH)                                                                                                                                E.L. DISEASE-EA EMPLOYEE                     $1,000,000
        If yes, describe under
        DESCRIPTION OF OPERATIONS below                                                                                                                  E.L. DISEASE-POLICY LIMIT                    $1,000,000




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DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

DeKalb County School Board, Dekalb County Board of Education, The DeKalb County School District, DCSD, and their officials,
officers, employees, agents and volunteers are included as Additional Insured in accordance with the policy provisions of the
General Liability policy. General Liability evidenced herein is Primary and Non-Contributory to other insurance available to an
Additional Insured, but only in accordance with the policy's provisions. A Waiver of Subrogation is granted in favor of DeKalb
County School Board, Dekalb County Board of Education, The DeKalb County School District, DCSD, and their officials, officers,
employees, agents and volunteers in accordance with the policy provisions of the General Liability, Automobile Liability and
Workers Compensation policies. Contractual Liability is included, subject to the terms, conditions, limitations and exclusions




                                                                                                                                                                                                                    7777777707070700073525677115456000762001553432402107671145020260174075367732470231510746273334212645007023376206432051070222373520721000712233634317300007033336252072000077756163351765540777777707000707007
CERTIFICATE HOLDER                                                                                  CANCELLATION
                                                                                                        SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
                                                                                                        DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.



            DeKalb County School District                                                           AUTHORIZED REPRESENTATIVE
            Dekalb County Board of Education
            1701 Mountain Industrial Blvd.
            Stone Mountain GA 30083 USA




                                                                                                                ©1988-2015 ACORD CORPORATION. All rights reserved
     ACORD 25 (2016/03)                                             The ACORD name and logo are registered marks of ACORD
                                                                                                           AGENCY CUSTOMER ID:           570000077101
                                                                                                                             LOC #:

                                                           ADDITIONAL REMARKS SCHEDULE                                                                                     Page _ of _
AGENCY                                                                                                  NAMED INSURED

Aon Risk Services Central, Inc.                                                                         Yancey Bros. Co.
POLICY NUMBER

See Certificate Number:                                570118431920
CARRIER                                                                                NAIC CODE

See Certificate Number:                                570118431920                                     EFFECTIVE DATE:


ADDITIONAL REMARKS

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER:                      ACORD 25                FORM TITLE:      Certificate of Liability Insurance
Additional Description of Operations / Locations / Vehicles:


of the General Liability policy.




ACORD 101 (2008/01)                                                                                                       © 2008 ACORD CORPORATION. All rights reserved.
                                                               The ACORD name and logo are registered marks of ACORD