Agenda Item
iv. Contract Ratification and Renewal ~ ITB 25-549 Automotive, Bus Repair, and Services ~ Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros. (Not to Exceed $1,800,000)
Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the first of four (1 of 4) contract renewals and ratifications for ITB 25-549, Automotive, Bus Repair and Services in the amount not to exceed $1,800,000:
Associated Fuel: 3/12/2026-3/11/2027*
Clark Truck Repair: 2/26/2026-2/25/2027*
Cummins Inc: 9/10/2026-9/9/2027
First Services: 2/26/226-2/25/2027*
Georgia Truck & Trailer Repair, LLC: 3/5/2026-3/4/2027*
Stivers Ford South: 2/26/2026-2/25/2027*
Yancey Bros: 5/14/2026-5/13/2027
*The contracts were executed at different times, resulting in varying effective and renewal dates and require ratification.
Why: This approval request is for contract renewal to provide automotive, bus repair and services. It will allow DeKalb County School District (DCSD) to continue receiving services for Automotive, Bus Repair, and Services. This contract renewal will provide supplemental support services to the Fleet Services maintenance staff when the scope of work is beyond their capabilities and/or specialized tools, software and computer programming are needed.
Details: On February 10, 2025, the Board approved the award of ITB 25-549 to Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros.
Automotive contractors will provide services to the Fleet Services Department that include repair, service, and maintenance of diesel, gasoline, propane, compressed natural gas (CNG) engines, transmission repair, electrical systems, air and hydraulic brake systems, on school buses, sedans, and light, medium and heavy-duty trucks on an as needed basis. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs.
This recommendation is for the first of four ( #1 of 4) one (1) year contract renewal options and continues the award of services as originally approved by the Board. Due to differing effective dates, ratification is required for some contracts included in this solicitation.
Financial impact: The total budget for these services in an amount not to exceed $1,800,000, will be allocated from the General Operations Repair and Maintenance Service fund cost code: 100.2700.543000.00011.7190.1320.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387
Dr. Chardra Carter, Director, Fleet Services, Division of Operations, 678.676.1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
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DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 12/17/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Kara Smith
PHONE FAX
Zurich – Account Service Center (A/C, No, Ext): (A/C, No): 888-734-6776
E-MAIL
7045 College Blvd ADDRESS: service.center@zurichna.com
INSURER(S) AFFORDING COVERAGE NAIC #
Overland Park KS 66211 INSURER A : Zurich American Insurance Company 16535
INSURED INSURER B : American Guarantee and Liability Ins. Co. 26247
STIVERS FORD LINCOLN, INC.
INSURER C :
4000 Eastern Blvd
INSURER D :
INSURER E :
Montgomery AL 36116 INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $ 5,000
A Y ADM6793315-01 01/01/2026 01/01/2027 PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000
PRO-
POLICY JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: $
COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY
(Ea accident) $ 1,000,000
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED
A AUTOS ONLY AUTOS Y ADM6793315-01 01/01/2026 01/01/2027 BODILY INJURY (Per accident) $
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 10,000,000
B EXCESS LIAB CLAIMS-MADE Y AUC6959427-01 01/01/2026 01/01/2027 AGGREGATE $ 30,000,000
DED RETENTION $ PRODUCTS - COMP/OP AGG $ 30,000,000
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
Limit $4,260,000
Garagekeeper's Coverage
A ADM6793315-01 01/01/2026 01/01/2027
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Customer ID: M021221512
Additional Insured: Primary and Non Contributory Conditions apply: U-CA-858-ACW The certificate holder is Additional Insured to the garage liability policy for
this insured.
Policy# ADM6793315-01;
1-1 4000 EASTERN BLVD MONTGOMERY AL 36116
1-2 4000 EASTERN BLVD MONTGOMERY AL 36116
2-1 4060 EASTERN BLVD MONTGOMERY AL 36116
CERTIFICATE HOLDER CANCELLATION
DEKALB COUNTY SCHOOL DISTRICT
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
1701 MOUNTAIN INDUSTRIAL BLVD, ATT: RISK MANAGEMENT
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
DEPARTMENT DEKALB COUNTY BOAR ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
STONE MOUNTAIN GA 30083
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ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
COI ID: XY7QJ
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AGENCY CUSTOMER ID:
LOC #:
ADDITIONAL REMARKS SCHEDULE Page 2 of 2
AGENCY NAMED INSURED
Zurich – Account Service Center
POLICY NUMBER
CARRIER NAIC CODE AL 36116
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE
3-1 7901 VAUGHN ROAD MONTGOMERY AL 36116
4-1 3046 EASTERN BLVD MONTGOMERY AL 36106
5-1 3631 MCGEHEE ROAD MONTGOMERY AL 36111
6-1 5052 MERCER STREET MONTGOMERY AL 36116
7-1 3972 EASTERN BLVD MONTGOMERY AL 36116
8-1 3960 EASTERN BLVD MONTGOMERY AL 36116
9-1 2209 COBBS FORD ROAD PRATTVILLE AL 36066
9-2 2209 COBBS FORD ROAD PRATTVILLE AL 36066
9-3 2201 COBBS FORD ROAD PRATTVILLE AL 36066
10-1 500 PALISADES BLVD BIRMINGHAM AL 35209
11-1 2941 30TH STREET NORTH BIRMINGHAM AL 35203
12-1 361 PALISADES BLVD BIRMINGHAM AL 35209
13-1 LOT 2-G BIRMINGHAM AL 35209
20-1 3020 EASTERN BLVD MONTGOMERY AL 36116
17-1 4355 JONESBORO ROAD UNION CITY GA 30291
17-2 4355 JONESBORO ROAD UNION CITY GA 30291
17-3 4355 JONESBORO ROAD UNION CITY GA 30291
17-4 4355 JONESBORO ROAD UNION CITY GA 30291
17-5 4355 JONESBORO ROAD UNION CITY GA 30291
18-1 4340 JONESBORO ROAD UNION CITY GA 30291
18-2 4340 JONESBORO ROAD UNION CITY GA 30291
19-1 115 PERIMETER CENTER PLACE, STE 440 ATLANTA GA 30346
21-1 4100 JONESBORO RD. UNION CITY GA 30291
22-1 275 GLYNN ST. N. FAYETTEVILLE GA 30214
22-2 275 GLYNN ST. N. -ADJ FAYETTEVILLE GA 30214
22-3 275 GLYNN ST. N. -2ND ADJ FAYETTEVILLE GA 30214
23-1 957 HIGHWAY 85 FAYETTEVILLE GA 30215
14-1 9950 FARROW ROAD COLUMBIA SC 29203
14-2 9960 FARROW ROAD COLUMBIA SC 29203
15-1 1310 LADY STREET COLUMBIA SC 29229.
Named Insureds:
ALABAMA UPFITTERS
ALABAMA UPFITTERS, LLC
E.M. STIVERS, INC.
FAYETTEVILLE FORD DBA STIVERS FORD SOUTH FAYETTEVILLE
STIVERS AUTOMOTIVE OF ATLANTA, INC. DBA STIVERS SUBARU
STIVERS BROTHERS AUTOMOTIVE OF ALABAMA, INC. DBA STIVERS CHRYSLER DODGE JEEP RAM
STIVERS BROTHERS AUTOMOTIVE OF UNION CITY, LLC DBA STIVERS FORD SOUTH
STIVERS BROTHERS AUTOMOTIVE, INC. DBA STIVERS GENESIS
STIVERS BROTHERS AUTOMOTIVE, INC. DBA STIVERS HYUNDAI/STIVERS GENESIS
STIVERS FORD LINCOLN
STIVERS FORD OF BIRMINGHAM, INC
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