Agenda Item
iv. Contract Ratification and Renewal ~ ITB 25-549 Automotive, Bus Repair, and Services ~ Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros. (Not to Exceed $1,800,000)
Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the first of four (1 of 4) contract renewals and ratifications for ITB 25-549, Automotive, Bus Repair and Services in the amount not to exceed $1,800,000:
Associated Fuel: 3/12/2026-3/11/2027*
Clark Truck Repair: 2/26/2026-2/25/2027*
Cummins Inc: 9/10/2026-9/9/2027
First Services: 2/26/226-2/25/2027*
Georgia Truck & Trailer Repair, LLC: 3/5/2026-3/4/2027*
Stivers Ford South: 2/26/2026-2/25/2027*
Yancey Bros: 5/14/2026-5/13/2027
*The contracts were executed at different times, resulting in varying effective and renewal dates and require ratification.
Why: This approval request is for contract renewal to provide automotive, bus repair and services. It will allow DeKalb County School District (DCSD) to continue receiving services for Automotive, Bus Repair, and Services. This contract renewal will provide supplemental support services to the Fleet Services maintenance staff when the scope of work is beyond their capabilities and/or specialized tools, software and computer programming are needed.
Details: On February 10, 2025, the Board approved the award of ITB 25-549 to Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros.
Automotive contractors will provide services to the Fleet Services Department that include repair, service, and maintenance of diesel, gasoline, propane, compressed natural gas (CNG) engines, transmission repair, electrical systems, air and hydraulic brake systems, on school buses, sedans, and light, medium and heavy-duty trucks on an as needed basis. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs.
This recommendation is for the first of four ( #1 of 4) one (1) year contract renewal options and continues the award of services as originally approved by the Board. Due to differing effective dates, ratification is required for some contracts included in this solicitation.
Financial impact: The total budget for these services in an amount not to exceed $1,800,000, will be allocated from the General Operations Repair and Maintenance Service fund cost code: 100.2700.543000.00011.7190.1320.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387
Dr. Chardra Carter, Director, Fleet Services, Division of Operations, 678.676.1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 8/13/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME: A. I. King Insurance Agency, Inc. (CMI)
Aon Risk Services Central Inc. PHONE
317-841-6004
FAX
(A/C, No): 317-841-6006
(A/C, No, Ext):
200 E Randolph St. E-MAIL
Chicago, IL 60601 ADDRESS: cummins@aikinginsurance.com
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Swiss Re Corporate Solutions Elite Ins 29700
INSURED INSURER B : Old Republic Insurance Company 24147
Cummins Inc. INSURER C :
500 Jackson Street
Columbus IN 47201-6258 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 86679000 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A ✓ COMMERCIAL GENERAL LIABILITY ✓ ✓ CGP0000001-02 8/1/2025 8/1/2026 EACH OCCURRENCE $ 5,000,000
DAMAGE TO RENTED
CLAIMS-MADE ✓ OCCUR PREMISES (Ea occurrence) $ 5,000,000
MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 5,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,000
PRO-
✓ POLICY JECT LOC PRODUCTS - COMP/OP AGG $ 5,000,000
OTHER: $
B COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY
✓ ✓ MWTB 317015 25 8/1/2025 8/1/2026 (Ea accident) $ 2,000,000
✓ ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
PHYSICAL DAMAGE $ SELF-INSURED
A ✓ UMBRELLA LIAB ✓ OCCUR ✓ ✓ CGU0000001-02 8/1/2025 8/1/2026 EACH OCCURRENCE $ 20,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 20,000,000
DED RETENTION $ $
B PER OTH-
WORKERS COMPENSATION ✓ MWC 314311-25 8/1/2025 8/1/2026 ✓ STATUTE ER
AND EMPLOYERS' LIABILITY
B Y/N MWNEX 317722 (NY) 8/1/2025 8/1/2026
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 2,000,000
OFFICER/MEMBER EXCLUDED? N N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 2,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 2,000,000
B Excess Auto Liability MWZX 317016 25 8/1/2025 8/1/2026 Limit 3,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE:ITB 25-549 Automotive and Bus Repair Services
DeKalb County School District, DeKalb County Board of Education is listed as additional insured with a waiver of subrogation as required by written
contract. General Liability, Auto Liability and Umbrella Policies are primary & non-contributory.
Should any of the above-described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy
provisions.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
DeKalb County School District THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
DeKalb County Board of Education ACCORDANCE WITH THE POLICY PROVISIONS.
Attention: Risk Management Department
1701 Mountain Industrial Blvd. AUTHORIZED REPRESENTATIVE
Stone Mountain, GA 30083
Al King
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
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This certificate cancels and supersedes ALL previously issued certificates.
Cummins Inc.
POLICY NUMBER: CGP0000001-02 COMMERCIAL GENERAL LIABILITY
08/01/2025 CG 20 10 12 19
08/01/2026
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following: COMMER-
CIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location(s) Of Covered Operations
All persons or organizations as required by written contract or On File With Company
agreement
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II – Who Is An Insured is amended to B. With respect to the insurance afforded to these
include as an additional insured the person(s) or additional insureds, the following additional exclu-
organization(s) shown in the Schedule, but only sions apply:
with respect to liability for "bodily injury", "property This insurance does not apply to "bodily injury" or
damage" or "personal and advertising injury" "property damage" occurring after:
caused, in whole or in part, by:
1. All work, including materials, parts or equip-
1. Your acts or omissions; or ment furnished in connection with such work,
2. The acts or omissions of those acting on your on the project (other than service, mainte-
behalf; nance or repairs) to be performed by or on be-
in the performance of your ongoing operations for half of the additional insured(s) at the location
the additional insured(s) at the location(s) desig- of the covered operations has been com-
nated above. pleted; or
However: 2. That portion of "your work" out of which the
injury or damage arises has been put to its
1. The insurance afforded to such additional in- intended use by any person or organization
sured only applies to the extent permitted by other than another contractor or subcontractor
law; and engaged in performing operations for a princi-
2. If coverage provided to the additional insured is pal as a part of the same project.
required by a contract or agreement, the in-
surance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to pro-
vide for such additional insured.
CG 20 10 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 2
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This certificate cancels and supersedes ALL previously issued certificates.
C. With respect to the insurance afforded to these 2. Available under the applicable limits of insurance;
additional insureds, the following is added to Sec- whichever is less.
tion III – Limits Of Insurance: This endorsement shall not increase the applicable
If coverage provided to the additional insured is limits of insurance.
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
Page 2 of 2 © Insurance Services Office, Inc., 2018 CG 20 10 12 19
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This certificate cancels and supersedes ALL previously issued certificates.
Cummins Inc.
CGP0000001-02
08/01/2025 COMMERCIAL GENERAL LIABILITY
08/01/2026 CG 20 37 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED – OWNERS, LESSEES OR
CONTRACTORS – COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COM-
PLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s) Location And Description Of Completed Operations
All persons or organizations as required by written contract or On File With Company
agreement
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II – Who Is An Insured is amended to B. With respect to the insurance afforded to these
include as an additional insured the person(s) or additional insureds, the following is added to Sec-
organization(s) shown in the Schedule, but only tion III – Limits Of Insurance:
with respect to liability for "bodily injury" or "prop- If coverage provided to the additional insured is
erty damage" caused, in whole or in part, by "your required by a contract or agreement, the most we
work" at the location designated and described in will pay on behalf of the additional insured is the
the Schedule of this endorsement performed for amount of insurance:
that additional insured and included in the "prod-
ucts-completed operations hazard". 1. Required by the contract or agreement; or
However: 2. Available under the applicable limits of insurance;
whichever is less.
1. The insurance afforded to such additional in-
sured only applies to the extent permitted by This endorsement shall not increase the applicable
law; and limits of insurance.
2. If coverage provided to the additional insured is
required by a contract or agreement, the in-
surance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to pro-
vide for such additional insured.
CG 20 37 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1
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This certificate cancels and supersedes ALL previously issued certificates.
Cummins Inc.
CGP0000001-02
08/01/2025
08/01/2026
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This certificate cancels and supersedes ALL previously issued certificates.
Cummins Inc.
CGP0000001-02
08/01/2025
08/01/2026
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This certificate cancels and supersedes ALL previously issued certificates.
Cummins Inc.
MWTB 317015 25
08/01/2025
08/01/2026
IL 10 �12/06) OLD REPUBLIC INSURANCE COMPANY
n-ns ENDORSEMENT CS-{ANGES TH= PCl.lCY. PLEASE READ IT CAREFULLY..
ADDIT�ONAL INSURBD AND PRIMARY AND
NON-CONllRIBUfTORY ENDORSEMENT
This endorsement mocr es insurance provided under iale ..oOa,Ying:
BUSINESS AUTO COVERAGE IFORM
MOTOR CARRIER COVERAGE FORM
SCHEDULE
Designated Person ls) or Organizalion(s,:
.AJI persOC",s or organiza:icns where required by wriiten oon,rao,
A SECTIOJlil □ - COVERED AUTOS UABIUTY OOVERAG E, paragraph 1 .. Who Is An Insured is
amended :o indude :he per'SO.n(s} or organiza:i!Jlj(s) sho-1. in the .al::ove Schedu[e .as an
i
m:ltiition.3.1 " nsured·. but on[y \vith rrespem to "accidents" arising out of your 'liOrK 11,hrle being
per.onned for such person(-s) ororganiz.a:ion(s}.
B.. The follo-1.mg is added to me other Insurance Condition in the Business Auto Coverage Form
.and 1he otn"E!r Insuran ce - Primary And Ex�s Insur ance Provisions in 1he Mo:or Carner
Cover.::;ge Form and supersedes Gn)' provision :o the coriir,::uy:
This polfcy's Covered Au-�os Liabil y Co•.-erage is primary to and ,,.;11 not secek contribution from
.any o:her insurance available �o me ·insr..llJ1edr per'SO.n(s} or organiza1io.n(s) shown in 1t.e ebave
Sdhedule provided th.er
1. Suc'h ·insured1· is a Named Insured under such other insuranoe; and
2. Yoo have .agreed in ,Yriting c.n .a oomracl or 3greement chat this insriance would be
pcimary and ,,.ould not seek oon:ributioo horn any ott-.er insurance .3.1,•.mable to s1Jdh
"insured•.
PCA 048, 09 1fl Page 1 • 1
ln.clu:des ooi:yr1�E<I l'Tli1tel1i1l rJ 11"1:'Sunn.ce ser.1ces Ci'llce. mnr.., WO! ltti p=-:mssm
.
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This certificate cancels and supersedes ALL previously issued certificates.
Cummins Inc.
MWTB 317015 25
08/01/2025
08/01/2026
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This certificate cancels and supersedes ALL previously issued certificates.
Cummins Inc.
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This certificate cancels and supersedes ALL previously issued certificates.
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3ROLF\1XPEHU CGU0000001-02
(QGRUVHPHQW(IIHFWLYH'DWH 08/01/2025
1DPHG,QVXUHG Cummins Inc.
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This certificate cancels and supersedes ALL previously issued certificates.
Cummins Inc.
08/01/2025 08/01/2026
CGU0000001-02
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This certificate cancels and supersedes ALL previously issued certificates.
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13
(Ed. 4-84)
POLICY NUMBER: MWC 314311-25
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not
enforce our right against the person or organization named in the Schedule. (This agreement applies only to
the extent that you perform work under a written contract that requires you to obtain this agreement from us.)
This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
Schedule
ALL PERSONS OR ORGANIZATIONS WHERE REQUIRED BY WRITTEN
CONTRACT.
NOT APPLICABLE IN CA, KY, NH, NJ, TX AND UT
DATE OF ISSUE: 08/01/2025
WC 00 03 13
(Ed. 4-84)
© 1983 National Council on Compensation Insurance.
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