First Services COI

AID 1968341 · View on Simbli

Agenda Item

iv. Contract Ratification and Renewal ~ ITB 25-549 Automotive, Bus Repair, and Services ~ Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros. (Not to Exceed $1,800,000)

Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the first of four (1 of 4) contract renewals and ratifications for ITB 25-549, Automotive, Bus Repair and Services in the amount not to exceed $1,800,000:


Associated Fuel: 3/12/2026-3/11/2027*
Clark Truck Repair: 2/26/2026-2/25/2027*
Cummins Inc: 9/10/2026-9/9/2027
First Services: 2/26/226-2/25/2027*
Georgia Truck & Trailer Repair, LLC: 3/5/2026-3/4/2027*
Stivers Ford South: 2/26/2026-2/25/2027*
Yancey Bros: 5/14/2026-5/13/2027

*The contracts were executed at different times, resulting in varying effective and renewal dates and require ratification.
Why: This approval request is for contract renewal to provide automotive, bus repair and services. It will allow DeKalb County School District (DCSD) to continue receiving services for Automotive, Bus Repair, and Services. This contract renewal will provide supplemental support services to the Fleet Services maintenance staff when the scope of work is beyond their capabilities and/or specialized tools, software and computer programming are needed.
Details: On February 10, 2025, the Board approved the award of ITB 25-549 to Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros.

Automotive contractors will provide services to the Fleet Services Department that include repair, service, and maintenance of diesel, gasoline, propane, compressed natural gas (CNG) engines, transmission repair, electrical systems, air and hydraulic brake systems, on school buses, sedans, and light, medium and heavy-duty trucks on an as needed basis. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs.

This recommendation is for the first of four ( #1 of 4) one (1) year contract renewal options and continues the award of services as originally approved by the Board. Due to differing effective dates, ratification is required for some contracts included in this solicitation.
Financial impact: The total budget for these services in an amount not to exceed $1,800,000, will be allocated from the General Operations Repair and Maintenance Service fund cost code: 100.2700.543000.00011.7190.1320.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387
Dr. Chardra Carter, Director, Fleet Services, Division of Operations, 678.676.1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
                                                                                                                                                                                              DATE(MM/DD/YYYY)
                                                   CERTIFICATE OF LIABILITY INSURANCE                                                                                                               04/03/2025

    THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
    CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
    BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
    REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.




                                                                                                                                                                                                                                                                                                Holder Identifier :
    IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
    If SUBROGATION IS WAIVED, subject to                   the terms and conditions of the policy, certain policies may require an endorsement. A statement on
    this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER                                                                                                   CONTACT
                                                                                                           NAME:
Aon Risk Services Central, Inc.                                                                            PHONE                                                     FAX
                                                                                                           (A/C. No. Ext):   (866) 283-7122                          (A/C. No.):    (800) 363-0105
Chicago IL Office
200 East Randolph                                                                                           E-MAIL
                                                                                                            ADDRESS:
Chicago IL 60601 USA
                                                                                                                                       INSURER(S) AFFORDING COVERAGE                                      NAIC #

INSURED                                                                                                    INSURER A:         AIU Insurance Company                                                  19399
First Student Inc                                                                                          INSURER B:         Old Republic Insurance Company                                         24147
191 Rosa Parks Street, 8th Floor
Cincinnati OH 45202 USA                                                                                    INSURER C:

                                                                                                           INSURER D:

                                                                                                           INSURER E:

                                                                                                           INSURER F:

COVERAGES                                              CERTIFICATE NUMBER:              570111971801                                                REVISION NUMBER:
    THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
    NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
    PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY
    HAVE BEEN REDUCED BY PAID CLAIMS.
                                                                                                                                                                                   Limits shown are as requested
INSR                                                          ADDL SUBR                                                  POLICY EFF        POLICY EXP
 LTR                    TYPE OF INSURANCE                     INSD WVD                POLICY NUMBER                     (MM/DD/YYYY)      (MM/DD/YYYY)                                 LIMITS
 B     X    COMMERCIAL GENERAL LIABILITY                                  MWZY31683725               04/01/2025 04/01/2026                               EACH OCCURRENCE                              $2,000,000
                                                                          SIR applies per policy terms & conditions                                      DAMAGE TO RENTED
                  CLAIMS-MADE          X       OCCUR                                                                                                     PREMISES (Ea occurrence)                     $2,000,000
                                                                                                                                                         MED EXP (Any one person)

                                                                                                                                                         PERSONAL & ADV INJURY                        $2,000,000



                                                                                                                                                                                                                                                                                        570111971801
       GEN'L AGGREGATE LIMIT APPLIES PER:                                                                                                                GENERAL AGGREGATE                            $2,000,000
                         PRO-
           POLICY    X JECT          X LOC                                                                                                               PRODUCTS - COMP/OP AGG                       $2,000,000
            OTHER:

B      AUTOMOBILE LIABILITY                                               MWTB-316836-25                              04/01/2025 04/01/2026              COMBINED SINGLE LIMIT
                                                                                                                                                                                                      $2,000,000
                                                                                                                                                         (Ea accident)

                                                                                                                                                         BODILY INJURY ( Per person)




                                                                                                                                                                                                                                                                                                     Certificate No :
       X    ANY AUTO
                                      SCHEDULED                                                                                                          BODILY INJURY (Per accident)
            OWNED                     AUTOS
            AUTOS ONLY
                                                                                                                                                         PROPERTY DAMAGE
            HIRED AUTOS               NON-OWNED                                                                                                          (Per accident)
            ONLY                      AUTOS ONLY



             UMBRELLA LIAB                 OCCUR                                                                                                         EACH OCCURRENCE

             EXCESS LIAB                   CLAIMS-MADE                                                                                                   AGGREGATE

           DED        RETENTION

 A      WORKERS COMPENSATION AND                                          WC065703633                                 04/01/2025 04/01/2026 X                 PER STATUTE              OTH-
        EMPLOYERS' LIABILITY                                                                                                                                                           ER
                                                        Y/N               AOS
        ANY PROPRIETOR / PARTNER / EXECUTIVE                                                                                                             E.L. EACH ACCIDENT                           $2,000,000
 A      OFFICER/MEMBER EXCLUDED?                         N    N/A         WC065703634                                 04/01/2025 04/01/2026
        (Mandatory in NH)                                                 WI                                                                             E.L. DISEASE-EA EMPLOYEE                     $2,000,000
        If yes, describe under
        DESCRIPTION OF OPERATIONS below                                                                                                                  E.L. DISEASE-POLICY LIMIT                    $2,000,000




                                                                                                                                                                                                                   7777777707070700077763616065553330762535444236457607443126673437110071463557166232300717277753347663007516366472177777076555163522774640754225137623457407764215172056550077727252025773110777777707000707007
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

Evidence of Coverage.




                                                                                                                                                                                                                   6666666606060600062606466204446200622220404224202006000026060262222062200262422620020620020626004020006220006062040020060220040622620020600222624224222206002224240062222066646062240664440666666606000606006
CERTIFICATE HOLDER                                                                                  CANCELLATION
                                                                                                        SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
                                                                                                        DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.



            First Student, Inc.                                                                     AUTHORIZED REPRESENTATIVE
            191 Rosa Parks Street, 8th Floor
            Cincinnati OH 45202 USA




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