Georgia Truck COI

AID 1968338 · View on Simbli

Agenda Item

iv. Contract Ratification and Renewal ~ ITB 25-549 Automotive, Bus Repair, and Services ~ Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros. (Not to Exceed $1,800,000)

Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the first of four (1 of 4) contract renewals and ratifications for ITB 25-549, Automotive, Bus Repair and Services in the amount not to exceed $1,800,000:


Associated Fuel: 3/12/2026-3/11/2027*
Clark Truck Repair: 2/26/2026-2/25/2027*
Cummins Inc: 9/10/2026-9/9/2027
First Services: 2/26/226-2/25/2027*
Georgia Truck & Trailer Repair, LLC: 3/5/2026-3/4/2027*
Stivers Ford South: 2/26/2026-2/25/2027*
Yancey Bros: 5/14/2026-5/13/2027

*The contracts were executed at different times, resulting in varying effective and renewal dates and require ratification.
Why: This approval request is for contract renewal to provide automotive, bus repair and services. It will allow DeKalb County School District (DCSD) to continue receiving services for Automotive, Bus Repair, and Services. This contract renewal will provide supplemental support services to the Fleet Services maintenance staff when the scope of work is beyond their capabilities and/or specialized tools, software and computer programming are needed.
Details: On February 10, 2025, the Board approved the award of ITB 25-549 to Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros.

Automotive contractors will provide services to the Fleet Services Department that include repair, service, and maintenance of diesel, gasoline, propane, compressed natural gas (CNG) engines, transmission repair, electrical systems, air and hydraulic brake systems, on school buses, sedans, and light, medium and heavy-duty trucks on an as needed basis. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs.

This recommendation is for the first of four ( #1 of 4) one (1) year contract renewal options and continues the award of services as originally approved by the Board. Due to differing effective dates, ratification is required for some contracts included in this solicitation.
Financial impact: The total budget for these services in an amount not to exceed $1,800,000, will be allocated from the General Operations Repair and Maintenance Service fund cost code: 100.2700.543000.00011.7190.1320.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387
Dr. Chardra Carter, Director, Fleet Services, Division of Operations, 678.676.1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
                                                                                                                                                                  DATE (MM/DD/YYYY)
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PRODUCER                                                                                    CONTACT
                                                                                            NAME:
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 &RUSRUDWH 3DUN 'ULYH                                                                   (A/C, No, Ext):                             (A/C, No):
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                                                                                                               INSURER(S) AFFORDING COVERAGE                                   NAIC #

                                                                                            INSURER A : +RPH2ZQHUV ,QVXUDQFH &RPSDQ\                                          
INSURED                                                                     *(25*758&.
                                                                                            INSURER B : $XWR2ZQHUV ,QVXUDQFH                                                  
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                                                                                            INSURER C : 2ZQHUV ,QVXUDQFH &RPSDQ\                                               
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                                                                                            INSURER E :

                                                                                            INSURER F :
COVERAGES                                    CERTIFICATE NUMBER:                                                       REVISION NUMBER:
  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
  INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
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INSR                                               ADDL SUBR                                         POLICY EFF   POLICY EXP
 LTR               TYPE OF INSURANCE               INSD WVD             POLICY NUMBER               (MM/DD/YYYY) (MM/DD/YYYY)                            LIMITS
 %         COMMERCIAL GENERAL LIABILITY                                                             EACH OCCURRENCE                $ 
                                                                                                                                  DAMAGE TO RENTED
                 CLAIMS-MADE         OCCUR                                                                                        PREMISES (Ea occurrence)       $ 
       ;    *DUDJH /LDELOLW\                                                                                                      MED EXP (Any one person)       $ 

                                                                                                                                  PERSONAL & ADV INJURY          $ 
       GEN'L AGGREGATE LIMIT APPLIES PER:                                                                                         GENERAL AGGREGATE              $ 
                      PRO-
           POLICY     JECT          LOC                                                                                           PRODUCTS - COMP/OP AGG         $ 

           OTHER:                                                                                                                                                $
                                                                                                                                  COMBINED SINGLE LIMIT          $ 
 $     AUTOMOBILE LIABILITY                                                                         (Ea accident)
       ;   ANY AUTO                                                                                                               BODILY INJURY (Per person)     $
           OWNED                   SCHEDULED                                                                                      BODILY INJURY (Per accident) $
           AUTOS ONLY              AUTOS
           HIRED                   NON-OWNED                                                                                      PROPERTY DAMAGE
       ;   AUTOS ONLY
                               ;   AUTOS ONLY                                                                                     (Per accident)                 $

                                                                                                                                                                 $
 &     ;   UMBRELLA LIAB             OCCUR                                                          EACH OCCURRENCE                $ 
           EXCESS LIAB               CLAIMS-MADE                                                                                  AGGREGATE                      $ 

              DED     ; RETENTION $                                                                                                                              $
                                    
                                                                                                                                       PER             OTH-
 %     WORKERS COMPENSATION                                    $                                    ;     STATUTE         ER
       AND EMPLOYERS' LIABILITY              Y/N
       ANYPROPRIETOR/PARTNER/EXECUTIVE                                                                                            E.L. EACH ACCIDENT             $ 
       OFFICER/MEMBER EXCLUDED?                    N/A
       (Mandatory in NH)                                                                                                          E.L. DISEASE - EA EMPLOYEE $ 
       If yes, describe under
       DESCRIPTION OF OPERATIONS below                                                                                            E.L. DISEASE - POLICY LIMIT    $ 




DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)




CERTIFICATE HOLDER                                                                          CANCELLATION

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                  0RXQWLDQ ,QGXVWULDO %OYG                                              AUTHORIZED REPRESENTATIVE
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