Associated Fuel COI 26

AID 1968336 · View on Simbli

Agenda Item

iv. Contract Ratification and Renewal ~ ITB 25-549 Automotive, Bus Repair, and Services ~ Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros. (Not to Exceed $1,800,000)

Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the first of four (1 of 4) contract renewals and ratifications for ITB 25-549, Automotive, Bus Repair and Services in the amount not to exceed $1,800,000:


Associated Fuel: 3/12/2026-3/11/2027*
Clark Truck Repair: 2/26/2026-2/25/2027*
Cummins Inc: 9/10/2026-9/9/2027
First Services: 2/26/226-2/25/2027*
Georgia Truck & Trailer Repair, LLC: 3/5/2026-3/4/2027*
Stivers Ford South: 2/26/2026-2/25/2027*
Yancey Bros: 5/14/2026-5/13/2027

*The contracts were executed at different times, resulting in varying effective and renewal dates and require ratification.
Why: This approval request is for contract renewal to provide automotive, bus repair and services. It will allow DeKalb County School District (DCSD) to continue receiving services for Automotive, Bus Repair, and Services. This contract renewal will provide supplemental support services to the Fleet Services maintenance staff when the scope of work is beyond their capabilities and/or specialized tools, software and computer programming are needed.
Details: On February 10, 2025, the Board approved the award of ITB 25-549 to Associated Fuel, Clark Truck Repair, Cummins, Inc., First Services, Georgia Truck & Trailer Repair, LLC, Stivers Ford South, Yancey Bros.

Automotive contractors will provide services to the Fleet Services Department that include repair, service, and maintenance of diesel, gasoline, propane, compressed natural gas (CNG) engines, transmission repair, electrical systems, air and hydraulic brake systems, on school buses, sedans, and light, medium and heavy-duty trucks on an as needed basis. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs.

This recommendation is for the first of four ( #1 of 4) one (1) year contract renewal options and continues the award of services as originally approved by the Board. Due to differing effective dates, ratification is required for some contracts included in this solicitation.
Financial impact: The total budget for these services in an amount not to exceed $1,800,000, will be allocated from the General Operations Repair and Maintenance Service fund cost code: 100.2700.543000.00011.7190.1320.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Raymond Stanley, Executive Director, Fleet and Transportation Services, Division of Operations, 678.676.1387
Dr. Chardra Carter, Director, Fleet Services, Division of Operations, 678.676.1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
                                                                                                                                                                            DATE (MM/DD/YYYY)
                                                CERTIFICATE OF LIABILITY INSURANCE                                                                                             09/02/2025
  THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
  CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
  BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
  REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
  IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
  If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
  this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER                                                                                      CONTACT       Susan Fusselman
                                                                                              NAME:
Brown & Brown Insurance Services, Inc.                                                        PHONE                                                        FAX
                                                                                              (A/C, No, Ext):                                              (A/C, No):
5850 Granite Parkway                                                                          E-MAIL        susan.fusselman@bbrown.com
                                                                                              ADDRESS:
Suite 350                                                                                                          INSURER(S) AFFORDING COVERAGE                                       NAIC #
Plano                                                                   TX 75024              INSURER A :   Travelers Property Casualty Company of America                             25674
INSURED                                                                                       INSURER B :   The Phoenix Insurance Company                                              25623
                 Associated Fuel Systems Inc.                                                 INSURER C :
                 PO BOX 67                                                                    INSURER D :

                                                                                              INSURER E :
                 Conley                                                 GA 30288              INSURER F :   Axis Surplus Insurance Co.                                                 26620
COVERAGES                                    CERTIFICATE NUMBER:              25-26                                                    REVISION NUMBER:
  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
  INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
  CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
  EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR                                                 ADDL SUBR                                         POLICY EFF      POLICY EXP
 LTR                 TYPE OF INSURANCE               INSD WVD             POLICY NUMBER               (MM/DD/YYYY)    (MM/DD/YYYY)                                LIMITS
            COMMERCIAL GENERAL LIABILITY                                                                                               EACH OCCURRENCE                  $    1,000,000
                                                                                                                                       DAMAGE TO RENTED                      300,000
                CLAIMS-MADE          OCCUR                                                                                             PREMISES (Ea occurrence)         $

                                                                                                                                       MED EXP (Any one person)         $    10,000
 A                                                               P-630-8W353732-TIL-25                 09/13/2025      09/13/2026      PERSONAL & ADV INJURY            $    1,000,000

       GEN'L AGGREGATE LIMIT APPLIES PER:                                                                                              GENERAL AGGREGATE                $    2,000,000
                        PRO-                                                                                                                                                 2,000,000
           POLICY       JECT          LOC                                                                                              PRODUCTS - COMP/OP AGG           $

            OTHER:                                                                                                                                                      $

       AUTOMOBILE LIABILITY                                                                                                            COMBINED SINGLE LIMIT            $    1,000,000
                                                                                                                                       (Ea accident)
            ANY AUTO                                                                                                                   BODILY INJURY (Per person)       $

 B          OWNED                 SCHEDULED                      810-B3136133-25-43-G                  09/13/2025      09/13/2026      BODILY INJURY (Per accident)     $
            AUTOS ONLY            AUTOS
            HIRED                 NON-OWNED                                                                                            PROPERTY DAMAGE                  $
            AUTOS ONLY            AUTOS ONLY                                                                                           (Per accident)
                                                                                                                                                                        $

            UMBRELLA LIAB            OCCUR                                                                                             EACH OCCURRENCE                  $    5,000,000
 A          EXCESS LIAB              CLAIMS-MADE                 CUP-B3140994-25-43                    09/13/2025      09/13/2026      AGGREGATE                        $

               DED          RETENTION $                                                                                                                                 $
       WORKERS COMPENSATION                                                                                                                    PER           OTH-
       AND EMPLOYERS' LIABILITY                                                                                                                STATUTE       ER
                                               Y/N
       ANY PROPRIETOR/PARTNER/EXECUTIVE                                                                                                E.L. EACH ACCIDENT               $
       OFFICER/MEMBER EXCLUDED?                      N/A
       (Mandatory in NH)                                                                                                               E.L. DISEASE - EA EMPLOYEE       $
       If yes, describe under
       DESCRIPTION OF OPERATIONS below                                                                                                 E.L. DISEASE - POLICY LIMIT      $

       Garage Keepers Physical Damage
 A                                                               P-630-8W353732-TIL-25                 09/13/2025      09/13/2026      Limit                                 5,000,000


DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

Reference: ITB 25-549 Automotive & Bus Repair Services – Renewal Notice

DeKalb County School District is Additional Insured as it applies to the General Liability as required per written contract.




CERTIFICATE HOLDER                                                                            CANCELLATION

                                                                                                 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
                                                                                                 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
                 DeKalb County School District                                                   ACCORDANCE WITH THE POLICY PROVISIONS.


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                 Stone Mountain                                         GA 30083

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