Agenda Item
vi. Contract ~ Cooperative Agreement ~ Multiple Contracts ~ Capital Improvement Project (CIP) 24736 Murphey Candler Elementary School Renovation Furniture, Fixtures and Equipment (FF&E) Purchase (Not to Exceed $900,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations Division
Request: It is requested that the DeKalb County Board of Education approve the use of the following cooperative contracts for FF&E purchases for the Capital Improvement Project: 24736. Murphey Candler Elementary School Renovation Project with a combined not-to-exceed amount of $900,000.
State of Georgia Contract No. 99999-001-SPD0000198-0057 - Artcobell Corporation
TIPS Contract No. 230301 - Ernie Morris Enterprises and School Outfitters
Omnia Partners Contract No. R240110 - Lakeshore Learning Materials
Omnia Partners Contract No. R240111 - Meteor Education
Why: Approval of these cooperative contracts will allow DCSD to efficiently address furniture needs for the Murphey Candler Elementary School Renovation Project. This purchase will support the instructional and administrative programs at the new school while ensuring fiscal responsibility, procurement compliance, and operational flexibility. Additionally, approval is critical to support the established timeline of this project.
Details: DeKalb County School District is requesting to purchase furniture, fixtures and equipment from various vendors for the 24736. Murphey Candler Elementary School Renovation Project. This school renovation project at Murphey Candler Elementary School was approved by the Board on February 10, 2025, and is slated for completion in August 2026.
The vendors listed are authorized to purchase from State of Georgia contracts and national cooperative purchasing contracts.
Utilizing cooperative contracts allows the district to leverage nationally competitively solicited pricing, pre-vetted vendors, and legally compliant procurement processes without the time and cost of conducting separate bids. This approach delivers cost savings, standardized specifications, predictable lead times, warranty protection, and quality assurance, while reducing procurement risk and administrative burden. Ultimately, using cooperative contracts enables the district to respond more quickly to school needs while ensuring safe, durable, and equitable learning environments.
To maximize competition, quotes will be obtained from various vendors to leverage these agreements for our FF&E purchasing needs. This purchase will provide the school with furniture, fixtures, and equipment to support the instructional program and administrative office.
Financial impact: The financial impact not to exceed $900,000, will be funded through the voter-approved E-SPLOST Fund using the account code:
SP6CIP.24736.FFE.4052.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1332
Mr. Hans Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1483
Mr. Artis Johnson, Program Director, Division of Operations, 404.790.8985
Effective: Upon Board Approval
Status: Pending Legal Approval by the Office of Legal Affairs
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
_____________________________________________________________________________________
MEMORANDUM
TO: Mr. Erick Hofstetter., Chief Operating Officer
Division of Operations
FROM: Dr. Devon Q. Horton, Superintendent
Office of the Superintendent
DATE: February 10, 2025
RE: E-SPLOST VI Project 24736 ~ Murphey Candler Elementary School HVAC Replacement and
Renovations Project ~ Balfour Beatty ~ Phase I Guaranteed Maximum Price and Budget Reallocation
(Not to exceed $3,377,033)
At its business meeting on Monday, February 10, 2025, the DeKalb Board of Education
Established a Phase I Guaranteed Maximum Price (“Phase I -GMP”) of $3,377,033 per the
terms set forth in the Construction Manager at Risk (“CMAR”) contract previously awarded to
Balfour Beatty via EXHIBIT M – GMP Amendment to Agreement.
Approved a Budget Reallocation from Program Contingency to the necessary project cost code
(SP6CIP. 24736.GENCONTR.4052) for Phase I of the SPLOST VI Murphey Candler ES HVAC
Replacement and Renovations project in the amount not to exceed $3,377,033.
DQH:cm
c: Ms. Carla Smith, Executive Director, Vendor Services, Division of Finance
Ms. Latrice Brown-Shropshire, Purchasing Assistant, Division of Finance