Agenda Item
i. Contract Approval for RFP 26-728 District Graduation Audio Visual Services to Real Eyes Production (Not to Exceed $250,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve a contract for RFP 26-728 for District Graduation Audio Visual Services to Real Eyes Production, not to exceed $250,000 for one (1) year term effective April 20, 2026, through April 19, 2027.
Why: This request is for contracted services from Real Eyes Production to provide live audio, video, and staging services for the commencement exercises of all DeKalb County School District ("DCSD") high schools.
Details: The contract provides for Real Eyes Production to provide live audio, video and staging services for graduation commencement exercises. Real Eyes provides a comprehensive solution as well as professional coordination and execution of these services. The graduation event is five (5) days with two (2) days of preparation days prior to the actual graduation services.
This recommendation is for a period of one year, with four one-year renewal options. Real Eyes Entertainment dba Real Eyes Production is located at 4725 Fulton Industrial Blvd SW, Atlanta, GA 30336.
Financial impact: The total budget for these services is allocated from the cost code (100.2100.530000.02011.7000.9990.8010.010.0000) under the Superintendent’s Office General Fund Budget in the amount of $250,000 this fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Ms. Jackie Simmons,
Dr. Bernetta Jones, Office of the Superintendent, 678.676.1200
Effective: Upon Board Approval with Services to occur May 18- May 22, 2026
Status: Pending Legal Approval
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 2/2/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME: Alexa Oakes
The Tabb Insurance Agency Inc. PHONE FAX
2435 Wall Street, Suite 102 (A/C, No, Ext): 770-483-1800 (A/C, No): 770-785-4185
E-MAIL
Conyers GA 30013 ADDRESS: alexa@tabbinsurance.com
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Auto-Owners Insurance Company 18988
INSURED REALEYE-01
INSURER B : United States Liability Insurance Co 25895
Real Eyes Entertainment LLC
INSURER C :
DBA Real Eyes Productions
4075 Butternut Place INSURER D :
Atlanta GA 30349 INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 667221728 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y Y 69945743 12/16/2025 12/16/2026 EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000
X POLICY PRO-
JECT LOC PRODUCTS - COMP/OP AGG $ 4,000,000
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
B Inland Marine - Equip of others CI 1573157B 12/16/2025 12/16/2026 Equipment limit - ACV 100,000
Deductible 500
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Regarding Blanket Additional Insured, Primary & non-contributory, and Waiver of Subrogation for General Liability: 55373 (5-17) BLANKET ADDTIONAL
INSURED, 55352 (5-17) COMMERCIAL GENERAL LIABILITY PLUS COVERAGE
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District
DeKalb County Board of Education
1701 Mountain Industrial Blvd. AUTHORIZED REPRESENTATIVE
Stone Mountain GA 30083
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