Agenda Item
vii. Contract ~ Cooperative Agreement ~ OMNIA Partners Contract #3341 ~ Trane US, Inc. ~ HVAC Products, Installation, Labor Based Solutions, and Related Products and Services (Not to Exceed $500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement, Omnia Partners Contract # 3341 between DeKalb County School District (“DCSD”) and Trane US, Inc. for HVAC Products, Installation, and Related Products and Services in an amount not to exceed $500,000.
Why: This request is to approve the use of the Omnia Cooperative contract No: 3341 with Trane to provide HVAC Products, installation, and related products and service required throughout DCSD on an as-needed basis. It ensures continuity of essential HVAC repair and installation services required to maintain safe, functional, and climate-controlled learning and working environments across DCSD facilities.
Details: On June 15, 2022, Racine County, Wisconsin (the Principal Procurement Agency) issued IFB #RC2022-1001 for HVAC Products, Installation, Labor Based Solutions, and Related Products and Services with the resulting contract to be administered by OMNIA Partners. On July 21, 2022, Racine County received a proposal from Trane U.S., Inc., who was deemed the lowest responsive, responsible, and qualified bidder based on the IFB requirements. Trane US, Inc. was approved as the contract awardee, effective September 1, 2022. The use of this contract will provide HVAC products, parts, and service, on an as-needed basis. The Master Agreement between OMNIA Partners and Trane U.S. Inc. is effective September 1, 2022, through August 31, 2027, with the option to renew for one (1) additional five (5) year period. The anticipated full term of the contract is ten (10) years. The resulting contract between DCSD and Trane U.S. , Inc. will be for one (1) year, with the option to renew subject to Board approval on a yearly basis.
Financial impact: The total contract amount for this project, in an amount not to exceed $500,000, will be allocated from General Fund Budget, Cost Code: (100.2600.543009.0011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Cooperative Agreement
OMNIA Partners Contract #3341 ~ Trane US, Inc.
HVAC Products, Installation, Labor Based Solutions, and Related
Products and Services
Scope:
Approval of the use of OMNIA Partners Contract #3341 ~ Trane US, Inc. ~ HVAC
Products, Installation, Labor Based Solutions, and Related Products and Services.
Additional information regarding the scope of this request can be found in
the following document:
• Solicitation -IFB #RC2022-1001: page 13 – III. HVAC Products,
Installation, Labor Based Solutions, and Related Products and Services
o A. Description of Work
Contract Term:
The OMNIA Partners Contract No. 3341 is an initial five (5) year contract effective
September 1, 2022 – August 31, 2027, with the option to renew for one (1) five (5)
year renewal option through August 31, 2030.
DCSD requests approval to use the cooperative agreement effective for one (1)
year upon Board Approval and contract execution with the option to renew on an
annual basis with Board of Education approval.
Solicitation Process:
On June 15, 2022, IFB #RC2022-1001 was issued for HVAC Equipment, Products,
Installation, Labor-Based Solutions, and related products. Trane US Inc. was one of
the awarded vendors.
Pursuant to Board Policy DJE (Purchasing), Paragraph III -D(3)(d), Exceptions to
Competitive Selection are allowed when the purchase is made through contracts
formally solicited and obtained by the State of Georgia, the Federal Government, or
some other government agency. The Purchasing Department shall be authorized to
make purchases through inter-governmental and educational cooperatives,
alliances, and consortiums to achieve cost savings and administrative efficiencies
based on economics of scale.
Award Process:
Pending Board approval in accordance with Board Policy DJE Paragraph III D(3)(d).