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2. 3341_TRANE_Master Contract_HVAC_2022_09_01_

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Agenda Item

vii. Contract ~ Cooperative Agreement ~ OMNIA Partners Contract #3341 ~ Trane US, Inc. ~ HVAC Products, Installation, Labor Based Solutions, and Related Products and Services (Not to Exceed $500,000)

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement, Omnia Partners Contract # 3341 between DeKalb County School District (“DCSD”) and Trane US, Inc. for HVAC Products, Installation, and Related Products and Services in an amount not to exceed $500,000.
Why: This request is to approve the use of the Omnia Cooperative contract No: 3341 with Trane to provide HVAC Products, installation, and related products and service required throughout DCSD on an as-needed basis. It ensures continuity of essential HVAC repair and installation services required to maintain safe, functional, and climate-controlled learning and working environments across DCSD facilities.
Details: On June 15, 2022, Racine County, Wisconsin (the Principal Procurement Agency) issued IFB #RC2022-1001 for HVAC Products, Installation, Labor Based Solutions, and Related Products and Services with the resulting contract to be administered by OMNIA Partners. On July 21, 2022, Racine County received a proposal from Trane U.S., Inc., who was deemed the lowest responsive, responsible, and qualified bidder based on the IFB requirements. Trane US, Inc. was approved as the contract awardee, effective September 1, 2022. The use of this contract will provide HVAC products, parts, and service, on an as-needed basis. The Master Agreement between OMNIA Partners and Trane U.S. Inc. is effective September 1, 2022, through August 31, 2027, with the option to renew for one (1) additional five (5) year period. The anticipated full term of the contract is ten (10) years. The resulting contract between DCSD and Trane U.S. , Inc. will be for one (1) year, with the option to renew subject to Board approval on a yearly basis.
Financial impact: The total contract amount for this project, in an amount not to exceed $500,000, will be allocated from General Fund Budget, Cost Code: (100.2600.543009.0011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
              Racine County, Wisconsin
                   Contract # 3341
                         for
HVAC Products, Installation, Labor Based Solutions and
           Related Product and Services
                         with


                    Trane US Inc.


             Effective: September 1, 2022
The following documents comprise the executed contract between the
Racine County, Wisconsin and Trane U.S. Inc., effective September 1,
2022:


     I.    Vendor Contract and Signature Form
     II.   Supplier’s Response to the IFB, incorporated by reference
DocuSign Envelope ID: 5AB039C2-2DAF-4A1E-9286-D4840C496111

                                                                                   Purchasing Department
                                                                                                730 Wisconsin Avenue
                                                                                                    Racine, WI 53403
                                                                                                         262-636-3700
                                                                                                    fax: 262-636-3763




              HVAC PRODUCTS, INSTALLATION, LABOR BASED SOLUTIONS AND RELATED
                           PRODUCT AND SERVICES CONTRACT 2022


                 This Contract made and entered into this 16th day of August 2022, by and between
        Racine County, Wisconsin, 730 Wisconsin Avenue, Racine, Wisconsin 53403 (hereinafter
        referred to as “COUNTY”) and Trane U.S. Inc., 800 Beaty Street, Davidson, North Carolina
        28036-6924 (hereinafter referred to as “CONTRACTOR”).
                                                      W I T N E S S E T H:
                 For good and valuable consideration, the parties agree as follows:
            1. WORK: CONTRACTOR shall provide HVAC PRODUCTS, INSTALLATION, LABOR
                 BASED SOLUTIONS AND RELATED PRODUCT AND SERVICES:
                 The undersigned parties understand and agree to comply with and be bound by the
                 entire contents of Sealed Bid # RC2022-1001: HVAC PRODUCTS, INSTALLATION,
                 LABOR BASED SOLUTIONS AND RELATED PRODUCT AND SERVICES (aka, the
                 Contractor's Bid Proposal submitted July 21, 2022) which is incorporated herein by
                 reference. CONTRACTOR understands and agrees that the bonds and insurance
                 required by the Project Manual are to be kept current at all times through the length of
                 each term and for 90 Days following completion of each term. Bonds and insurance
                 must be renewed and presented to the COUNTY at the time of each renewal term if
                 COUNTY chooses to renew. Bonds and insurance shall be written by a firm acceptable
                 to the COUNTY as specified in the Project Manual.
            2. TERM: September 1, 2022, to August 31, 2027, with full renewal of one (1) additional
                 five (5) year term per the Project Manual. COUNTY shall exercise renewal options by
                 issuance and delivery to CONTRACTOR of a written notice to renew this Agreement.
            3. PROJECT: HVAC PRODUCTS, INSTALLATION, LABOR BASED SOLUTIONS AND
                 RELATED PRODUCT AND SERVICES in accordance with the Project Manual.
            4. PRICE: Price as stated for all schedules included in the Project Manual.
DocuSign Envelope ID: 5AB039C2-2DAF-4A1E-9286-D4840C496111




            5. CANCELLATION: This contract may be cancelled without penalty or obligation of any
                 kind, by COUNTY by, for or on behalf of itself or its agencies, departments, officers,
                 agents or employees immediately upon written notice to all parties that sufficient funds
                 have not been budgeted by the County Board of Supervisors to pay the obligations
                 under this agreement.
                         Either party may terminate the contract on the anniversary date in any
                 subsequent year of the contract by providing the other party with written notice ninety
                 (90) days prior to the anniversary date.
                         If the CONTRACTOR fails to maintain and keep in force required insurance,
                 COUNTY shall have the right to cancel and terminate the contract without notice.
                         Notwithstanding any of the terms and conditions contained herein, the COUNTY
                 and CONTRACTOR reserve the right to terminate the contract at any time for any
                 reason by providing written notice of termination to the other party no less than ninety
                 (90) days in advance of termination. In the event of said termination, CONTRACTOR
                 shall not reduce its activities hereunder unless agreed in advance by COUNTY. The
                 CONTRACTOR will pay according to the contract for services tendered through the
                 date of termination.


                 RACINE COUNTY

                                                    8/17/2022
                 BY: _____________________________              BY: ______________________________
                                                                                        8/17/2022



                                                                                        8/16/2022
                 BY: _____________________________
                                        8/17/2022
                                                                BY: ______________________________


                 Trane U.S. Inc.
                                        8/16/2022
                 BY: ______________________________