Agenda Item
vi. Contract ~ Cooperative Agreement ~ Sourcewell RFP #092222 ~ Generac Power Systems, Inc. ~ Electrical Energy Power Generating Equipment with Related Parts, Supplies, and Services (Not to Exceed $1,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the use of the cooperative agreement, Sourcewell RFP #092222, between DeKalb County School District (“DCSD”) and Generac Power Systems, Inc. for generator sales, service, and repair in an amount not to exceed $1,000,000.
Why: The Facilities department is requesting approval to utilize the Sourcewell contract #092222 with Generac Power Systems, Inc. to provide sales, service and repair to its generators. DCSD maintains emergency generators districtwide and supports facilities to ensure continuity of operations during power outages. These systems support life safety equipment, food service operations, IT infrastructure, security systems, and other critical building functions. Approval of this item will allow DCSD to procure generator equipment, parts, maintenance services, emergency repairs, and related services on an as-needed basis to ensure system reliability and compliance with applicable safety standards.
Details: Generac Power Systems, Inc. was awarded a cooperative contract under Sourcewell RFP#092222 for generators and related services. The contract provides access to generator equipment, replacement parts, preventive maintenance services, emergency repair services, and associated technical support. This request will authorize district-wide utilization of the contract for maintenance, repair, replacement, and new generator installations as required to support facility operations. Services will be utilized on an as-needed basis to address aging infrastructure, emergency failures, and preventive maintenance needs. The total requested authorization of $1,000,000 represents a not-to-exceed amount and does not guarantee expenditure of the full amount. All expenditures will be subject to budget availability and project-specific approval. The Sourcewell contract with Generac is a one (1) year contract expiring November 22, 2026. There is a one (1) year renewal option at Sourcewell’s discretion.
Financial impact: The total contract amount for this project in an amount not to exceed $1,000,000 will be allocated from General Fund Budget, Cost Code: (100.2600.543009.0011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Sourcewell RFP #092222 – Generac Power Systems, Inc.
Electrical Energy Power Generating Equipment with Related Parts,
Supplies, and Services
Scope:
Approval of the use of Sourcewell Cooperative Contract #092222- Electrical
Energy Power Generating Equipment with Related Parts, Supplies, and
Services. The requested scope for this item is to procure generator equipment,
replacement parts, preventive maintenance services, emergency repair services,
and related technical support from Generac Power Systems, Inc. on an as-
needed, district-wide basis.
Contract Terms
The Sourcewell contract with Generac is a one (1) year contract expiring November
22, 2026. There is a one (1) year renewal option at Sourcewell’s discretion. The
specific agreement between DeKalb County School District and Generac Power
Systems, Inc. will be effective upon Board approval and contract execution
through November 22, 2026, with the option to renew contingent on Sourcewell’s
renewal of its contract with Generac.
Solicitation Process:
On August 4, 2022, Sourcewell, issued RFP#092222 for Electrical Energy Power
Generation Equipment with Related Parts, Supplies, and Services. Generac Power
Systems, Inc. was awarded a contract based on their proposal to the RFP (Request
for Proposal). On September 22, 2022, awarded contracts to several vendors;
Generac Power Systems, Inc., was one of the awarded vendors.
Award Process
Pursuant to Board Policy DJE (Purchasing), Paragraph III -D(3)(d), Exceptions to
Competitive Selection, Generac Power Systems, Inc. was selected to provide goods
and services in support of DCSD’s requirements.
Board Policy DJE (Purchasing), Paragraph III -D(3)(d)
Exceptions to Competitive Selection
…” are allowed when the purchase is made through contracts formally solicited and
obtained by the State of Georgia, the Federal Government, or some other
government agency. The Purchasing Department shall be authorized to make
purchases through inter-governmental and educational cooperative, alliances, and
consortiums to achieve cost savings and administrative efficiencies based on
economics of scale.”