Agenda Item
ii. Contract Award ~ ITB 26-715 ~ New and Retread Tires for Buses and Service Support Vehicles ~ Southern Tire Mart, LLC and Atlanta Commercial Tire (Not to Exceed $650,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract award of ITB 26-715, New and Retread Tires for Buses and Service Support Vehicles in the amount not to exceed $650,000 to the following vendors:
Southern Tire Mart, LLC (Primary vendor)
Atlanta Commercial Tire (Secondary vendor)
Why: This request is to approve the contract award to Southern Tire Mart and Atlanta Commercial Tire to supply and deliver new and retread tires to DeKalb County School District (DCSD) Fleet Services Department.
Details: On November 20, 2025, ITB 26-715 was competitively solicited through the DCSD Purchasing Department. On December 16, 2025, two (2) proposals were reviewed and two (2) were deemed responsive to the requirements of the solicitation. The Fleet Department evaluation committee evaluated and selected two (2) vendors that were deemed the lowest and most responsive to the requirements of the solicitation.
The vendor with the lowest price by tire type will be considered the primary vendor and the vendor with the higher price by tire type will be considered the secondary vendor. In the event the primary supplier is unable to provide services, the secondary vendor may be used. This allows the District to perform services without impeding the process due to lack of availability by any one vendor. New and Retread tires provided by the following vendors are delivered to the Fleet Department:
The contract is an initial one (1) year with four (4) 1-year optional renewals.
Financial impact: The total budget for new and retread tires for buses and service support vehicles is allocated to Fleet Services General Fund Code 100.2700.561500.00011.7190.1320.8013.040.0000 for an amount not-to-exceed $650,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director of Fleet & Transportation Services, Division of Operations, 678-676-1470
Dr. Chardra Carter, Director of Fleet Maintenance Services, Division of Operations, 678-676-1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Chronology of Agenda Item
Contract Award
ITB 26-715 New and Retread Tires
Buses and Service Support Vehicles
Scope:
Contract Award - ITB 26-715 – New and Retread Tires - Southern Tire Mart
LLC and Atlanta Commercial Tire
Additional information regarding products and services can be found I the following
documents:
• Revised Attachment A – Southern Tire Mart
• Atlanta Commercial Tire REVISED – Attachment
• Atlanta Commercial Tire Warranty
Contract Term
The current contract term will be an initial one (1) year term with four (4), one (1)
year renewal options subject to Board approval on an annual basis. The initial year
will be effective upon Board approval and a fully executed contract.
Solicitation Process
ITB 26-715 was competitively solicited through DCSD Purchasing Department. It
was posted to the DCSD website and IonWave on November 20, 2025. The bid was
advertised in the Champion Newspaper on November 20, 2025, and November 27,
2025. Electronic notification was sent to 2 vendors from the DCSD Vendor Bid List,
182 vendors from the DCSD IonWave list, 164 vendors through the State of GA
Procurement Registry.
Two (2) vendors responded to the solicitation and were deemed responsive to the
requirements of the solicitation by the DCSD Purchasing Department.
Fleet Services evaluation committee evaluated and selected both vendors that were
deemed the lowest, most responsive bidders to the requirements.
Award
This Board Agenda item seeks the approval of the ITB 26-715 - New and
Retread Tires - contract award to Southern Tire Mart LLC and Atlanta
Commercial Tire