Agenda Item
ii. Contract Award ~ ITB 26-715 ~ New and Retread Tires for Buses and Service Support Vehicles ~ Southern Tire Mart, LLC and Atlanta Commercial Tire (Not to Exceed $650,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract award of ITB 26-715, New and Retread Tires for Buses and Service Support Vehicles in the amount not to exceed $650,000 to the following vendors:
Southern Tire Mart, LLC (Primary vendor)
Atlanta Commercial Tire (Secondary vendor)
Why: This request is to approve the contract award to Southern Tire Mart and Atlanta Commercial Tire to supply and deliver new and retread tires to DeKalb County School District (DCSD) Fleet Services Department.
Details: On November 20, 2025, ITB 26-715 was competitively solicited through the DCSD Purchasing Department. On December 16, 2025, two (2) proposals were reviewed and two (2) were deemed responsive to the requirements of the solicitation. The Fleet Department evaluation committee evaluated and selected two (2) vendors that were deemed the lowest and most responsive to the requirements of the solicitation.
The vendor with the lowest price by tire type will be considered the primary vendor and the vendor with the higher price by tire type will be considered the secondary vendor. In the event the primary supplier is unable to provide services, the secondary vendor may be used. This allows the District to perform services without impeding the process due to lack of availability by any one vendor. New and Retread tires provided by the following vendors are delivered to the Fleet Department:
The contract is an initial one (1) year with four (4) 1-year optional renewals.
Financial impact: The total budget for new and retread tires for buses and service support vehicles is allocated to Fleet Services General Fund Code 100.2700.561500.00011.7190.1320.8013.040.0000 for an amount not-to-exceed $650,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Raymond Stanley, Executive Director of Fleet & Transportation Services, Division of Operations, 678-676-1470
Dr. Chardra Carter, Director of Fleet Maintenance Services, Division of Operations, 678-676-1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
February 6, 2026
RE: Sourcing Efforts Letter - ITB 26-715 New and Retread Tires
Dr. Chardra Carter,
Because the procurement process is constantly evolving and improving, the Purchasing Department has
developed a new customer service feature. The Purchasing Department is now providing a summary of
sourcing efforts to the internal client for ITB 26-715 New and Retread Tires.
The Procurement Department’s efforts include the website on November 20, 2025.
1) ITB 26-715 was posted to IonWave on November 20, 2025.
2) ITB 26-715 was advertised in the Champion Newspaper on November 20, 2025, and November
27, 2025.
3) Electronic notification sent to 2 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 164 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 182 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Two (2) proposals were reviewed and two (2) deemed responsive to the requirements of the
solicitation.
Please feel free to reach out to me at 678-676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\smg
c: Mr. Erick Hofstetter
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org