Agenda Item
i. Contract Renewal ~ ITB No. 22-541 ~ FerrellGas ~ Liquid Propane Gas Delivery Service ~ Renewal #4 of 4 (Not to Exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the contract renewal for ITB No. 22-54, Liquid Propane Gas Delivery Service to Ferrellgas in an amount not to exceed $2,000,000. This is the final (4 of 4), one (1) year renewal options.
Why: This request is for contract renewal for Ferrellgas to provide bulk fuel and delivery service to DeKalb County School District’s (“DCSD”) Fleet Services Department on an as-needed basis. The agreement is for the period July 1, 2026, through June 30, 2027.
Details: On June 16, 2022, the Purchasing Department formally processed Bid No. 22-541 Liquid Propane Gas Delivery Service. Upon review and recommendation, Ferrellgas was selected as the primary vendor and AmeriGas Propane LP was selected as the secondary vendor.
This is the final renewal of four (4 of 4) one (1) year extensions from July 1, 2026, through June 30, 2027.
Financial impact: This purchase amount not-to-exceed $2,000,000 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Dr. Chardra Carter, Director of Fleet Service Department, Division of Operations, 678.676.1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal –
ITB No. 22-541 – FerrellGas –
Liquid Propane Gas Delivery Service
Renewal #4 of 4 -Not to Exceed $2,000.000
Scope:
Contract Renewal- ITB 22-541 Liquid Propane Gas Delivery Services-
Ferrellgas (Primary vendor) – bulk fuel and delivery service to Dekalb
County School District’s (“DCSD”) Fleet Services Department on an as-
needed basis.
Contract/Renewal Term:
The DeKalb Board of Education (“the Board”) approved the award of the
contract for an initial one (1) year term on December 12, 2022, for a Not to
Exceed amount of $2,000,000 with four (4), one (1) year options to renew
subject to Board approval on a year-to-year basis.
This current agenda item seeks the Board of Education approval for
the final renewal of four (#4 of 4) one (1) year contract renewal
options from July 1, 2026, through June 30, 2027.
Background
On June 16, 2022, the Purchasing Department formally processed ITB No. 22-
541- Liquid Propane Gas Delivery Service. Four (4) bids were reviewed and
deemed responsive to the requirements of the solicitation. Three of the four (
3 of 4) bids were selected as submitting the best and most efficient service.
Ferrellgas was selected as the Primary vendor and AmeriGas Propane LP
was selected as the Secondary vendor.