Agenda Item
i. Contract Approval for RFP 26-728 District Graduation Audio Visual Services to Real Eyes Production (Not to Exceed $250,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve a contract for RFP 26-728 for District Graduation Audio Visual Services to Real Eyes Production, not to exceed $250,000 for one (1) year term effective April 20, 2026, through April 19, 2027.
Why: This request is for contracted services from Real Eyes Production to provide live audio, video, and staging services for the commencement exercises of all DeKalb County School District ("DCSD") high schools.
Details: The contract provides for Real Eyes Production to provide live audio, video and staging services for graduation commencement exercises. Real Eyes provides a comprehensive solution as well as professional coordination and execution of these services. The graduation event is five (5) days with two (2) days of preparation days prior to the actual graduation services.
This recommendation is for a period of one year, with four one-year renewal options. Real Eyes Entertainment dba Real Eyes Production is located at 4725 Fulton Industrial Blvd SW, Atlanta, GA 30336.
Financial impact: The total budget for these services is allocated from the cost code (100.2100.530000.02011.7000.9990.8010.010.0000) under the Superintendent’s Office General Fund Budget in the amount of $250,000 this fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Ms. Jackie Simmons,
Dr. Bernetta Jones, Office of the Superintendent, 678.676.1200
Effective: Upon Board Approval with Services to occur May 18- May 22, 2026
Status: Pending Legal Approval
March 10, 2026
RE: Sourcing Efforts Letter – RFP 26-728 District Graduation Audio Visual Services
Greetings Dr. Bernetta Jones,
Since the procurement process is constantly evolving and improving, the Procurement Department
has developed a new customer service feature. The Procurement Department is now providing a
summary of sourcing efforts to the internal client for RFP 26-728 District Graduation Audio Visual Services.
The Procurement Department’s efforts include
1) RFP 26-728 was posted to IonWave on January 29, 2026.
2) RFP 26-728 was advertised in the Champion Newspaper on January 29, 2026, and February 5,
2026.
3) Electronic notification sent to 41 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 852 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 551 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Seven (7) proposals were reviewed and six (6) deemed responsive to the requirements of the
solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
c: Mr. John Kegler
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org