Agenda Item
iii. Contract ~ Cooperative Agreement No. R240901 ~ Daikin Applied Americas, Inc. ~ HVAC Solutions, Related Products and Services (Not to Exceed $1,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve DeKalb County School District (“DCSD”) use of the OMNIA Partners Cooperative Agreement- #R240901 with Daikin Applied Americas, Inc. for an amount not to exceed $1,500,000, to provide HVAC Solutions, Related Products, and Services on an as-needed basis districtwide.
Why: This request is for approval to use cooperative contract no. R240901 to provide HVAC Repair and Installation Services required throughout Dekalb County School District (“DCSD”) on an as-needed basis. It ensures continuity of essential HVAC repair and installation services required to maintain safe, functional, and climate-controlled learning and working environments across DCSD facilities. This approval enables timely response to HVAC failures, addresses preventative maintenance and repair needs, for various remodeling, renovations, life safety requirements, and capital improvement projects, while maintaining competitive pricing and operational efficiency.
Details: The Division of Operations is requesting approval of the use of the OMNIA Partners Cooperative Agreement - Contract #R240901 HVAC Solutions, Related Products, and Services with Daikin Applied, Inc. on an as-needed basis district-wide.
The use of this contract will provide HVAC Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair Services. It is our intent over the course of this contract to use Daikin Applied for Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair School on an as-needed basis.
OMNIA Partners Cooperative Agreement - Contract # R240901 is effective from January 1, 2025, through December 31, 2027. It is for an initial period of three (3) years with an additional term of up to two (2) - one (1) year terms or lesser at the sole discretion of OMNIA. The expiration of the contract is December 31, 2029.
The DCSD contract term is for an initial one (1) year period with the option to renew.
Financial impact: The total contract amount for these services in the amount not to exceed $1,500,000 will be allocated from the General Fund Budget, Hazmat/Abatement (100.2600.543009.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities & Capital Improvement, Division of Operations, 678.676.1478
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract – Cooperative Agreement
Region 4 Education Service Center (ESC) -OMNIA Partners
Cooperative Contract # R240901 –Dakin Applied
HVAC Equipment, Installation, and Services
Scope:
Contact Award – Cooperative Agreement – OMNIA Partners Cooperative RFP
and Contract #240901 - Daikin Applied – HVAC Equipment, Installation,
and Services districtwide.
Additional information regarding the scope of these services can be found in the
following document:
RFP Document - Region 4 Education Service Center (ESC) –
I. Scope of Work (Page 2)
Contract Term:
OMNIA Partners Cooperative Contract # 240901 – Daikin Applied is a three
(3) year contract effective from January 1, 2025, through December 31, 2027,
with the option to renew for renewal for two (2) additional years one (1) year periods
through December 31, 2029. The anticipated full term of the contract is five (5)
years.
This is the Dekalb County School District’s (“DCSD”) first use of the cooperative with
Daikin Applied.
Solicitation Process:
On June 20, 2024, Region 4 Education Service Center (ESC) -OMNIA Partners
Cooperative contract issued RFP # R24-09 for HVAC Solutions, Related
products, and services. Daikin Applied is one of multiple vendors awarded
contract #240901, effective January 1, 2025 -December 31, 2027, with the option
to renew for two (2) additional one (1) year periods through December 31, 2029.
Use of the cooperative agreement through Region 4 Education Service Center
(ESC) -OMNIA Partners Cooperative is pursuant to Board Policy DJE III D3(d)
Exception Competitive Selection:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revi
d=IsVaB6Z2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&
secid=&PG=6&IRP=0&isPndg=false
Award Process:
Daikin Applied was selected to utilize the Region 4 Education Service Center
(ESC) -OMNIA Partners Cooperative Contract for HVAC Solutions, Related
products, and services on an as-needed basis, district-wide.