Agenda Item
iii. Contract ~ Cooperative Agreement No. R240901 ~ Daikin Applied Americas, Inc. ~ HVAC Solutions, Related Products and Services (Not to Exceed $1,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve DeKalb County School District (“DCSD”) use of the OMNIA Partners Cooperative Agreement- #R240901 with Daikin Applied Americas, Inc. for an amount not to exceed $1,500,000, to provide HVAC Solutions, Related Products, and Services on an as-needed basis districtwide.
Why: This request is for approval to use cooperative contract no. R240901 to provide HVAC Repair and Installation Services required throughout Dekalb County School District (“DCSD”) on an as-needed basis. It ensures continuity of essential HVAC repair and installation services required to maintain safe, functional, and climate-controlled learning and working environments across DCSD facilities. This approval enables timely response to HVAC failures, addresses preventative maintenance and repair needs, for various remodeling, renovations, life safety requirements, and capital improvement projects, while maintaining competitive pricing and operational efficiency.
Details: The Division of Operations is requesting approval of the use of the OMNIA Partners Cooperative Agreement - Contract #R240901 HVAC Solutions, Related Products, and Services with Daikin Applied, Inc. on an as-needed basis district-wide.
The use of this contract will provide HVAC Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair Services. It is our intent over the course of this contract to use Daikin Applied for Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair School on an as-needed basis.
OMNIA Partners Cooperative Agreement - Contract # R240901 is effective from January 1, 2025, through December 31, 2027. It is for an initial period of three (3) years with an additional term of up to two (2) - one (1) year terms or lesser at the sole discretion of OMNIA. The expiration of the contract is December 31, 2029.
The DCSD contract term is for an initial one (1) year period with the option to renew.
Financial impact: The total contract amount for these services in the amount not to exceed $1,500,000 will be allocated from the General Fund Budget, Hazmat/Abatement (100.2600.543009.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities & Capital Improvement, Division of Operations, 678.676.1478
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
December 17, 2024
Yu Nishiwaki
Chief Operating Officer
Daikin Applied Americas, Inc.
13600 Industrial Park Blvd.
Plymouth, MN 55441
nationalaccounts@daikinapplied.com
Re: Award of Contract # R240901
Dear Yu Nishiwaki:
Per official action taken by the Board of Directors of Region 4 Education Service Center
on December 17, 2024, we are pleased to announce that Daikin Applied Americas, Inc.
has been awarded a (3) three-year contract for the following, based on the online
proposal RFP# R240901 opened on $XJXVW 1, 2024:
Commodity/Service Supplier
HVAC Solutions, Related Products and Services Daikin Applied Americas, Inc.
This contract is effective January 1, 2025, and will expire on December 31, 2027. As
indicated above, your contract number is R240901. This contract may be renewed
annually for an additional two (2) years if mutually agreed upon by Region 4 ESC and
Daikin Applied Americas, Inc.
Your participation in the proposal process is appreciated and we look forward to a
successful partnership. Please feel free to provide copies of this letter to your sales
representative(s) to assist in their daily course of business.
If you have any questions, please contact our Procurement Department at 713-462-
7708 or questions@esc4.net.
Sincerely,
Adam Tabor
Procurement Director
Region 4 Education Service Center • 7145 West Tidwell Road • Houston, Texas 77092-2096
Phone: 713.462.7708 • Fax: 713.744.6514 • esc4.net
Rodney Watson, PhD, Executive Director