Agenda Item
iii. Contract ~ Cooperative Agreement No. R240901 ~ Daikin Applied Americas, Inc. ~ HVAC Solutions, Related Products and Services (Not to Exceed $1,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve DeKalb County School District (“DCSD”) use of the OMNIA Partners Cooperative Agreement- #R240901 with Daikin Applied Americas, Inc. for an amount not to exceed $1,500,000, to provide HVAC Solutions, Related Products, and Services on an as-needed basis districtwide.
Why: This request is for approval to use cooperative contract no. R240901 to provide HVAC Repair and Installation Services required throughout Dekalb County School District (“DCSD”) on an as-needed basis. It ensures continuity of essential HVAC repair and installation services required to maintain safe, functional, and climate-controlled learning and working environments across DCSD facilities. This approval enables timely response to HVAC failures, addresses preventative maintenance and repair needs, for various remodeling, renovations, life safety requirements, and capital improvement projects, while maintaining competitive pricing and operational efficiency.
Details: The Division of Operations is requesting approval of the use of the OMNIA Partners Cooperative Agreement - Contract #R240901 HVAC Solutions, Related Products, and Services with Daikin Applied, Inc. on an as-needed basis district-wide.
The use of this contract will provide HVAC Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair Services. It is our intent over the course of this contract to use Daikin Applied for Equipment, Parts, Installation, Retrofits, Replacements, Maintenance, and Repair School on an as-needed basis.
OMNIA Partners Cooperative Agreement - Contract # R240901 is effective from January 1, 2025, through December 31, 2027. It is for an initial period of three (3) years with an additional term of up to two (2) - one (1) year terms or lesser at the sole discretion of OMNIA. The expiration of the contract is December 31, 2029.
The DCSD contract term is for an initial one (1) year period with the option to renew.
Financial impact: The total contract amount for these services in the amount not to exceed $1,500,000 will be allocated from the General Fund Budget, Hazmat/Abatement (100.2600.543009.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities & Capital Improvement, Division of Operations, 678.676.1478
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
HVAC SOLUTIONS, RELATED PRODUCTS AND SERVICES
Executive Summary
Lead Agency: Region 4 Education Service Center (ESC) Solicitation: 24-09
RFP Issued: June 20, 2024 Pre-Proposal Date: July 11, 2024
Response Due Date: August 1, 2024 Proposals Received: #12
Awarded to: Daikin Applied Americas, Inc, Parts Town, LLC, and TDIndustries, Inc.
Region 4 ESC Department of Procurement issued RFP 24-09 on June 20, 2024, to establish a national cooperative
contract for HVAC Solutions, Related Products and services.
The solicitation included cooperative purchasing language in Section I. Scope under National Contract:
Region 4 ESC, as the Principal Procurement Agency, defined in Appendix E, Exhibit A, has partnered with
OMNIA Partners, Public Sector, Inc., a Delaware corporation (“OMNIA Partners”) to make the resultant
contract (also known as the “Master Agreement” in materials distributed by OMNIA Partners) from this
solicitation available to other public agencies nationally, including state and local governmental entities,
public and private primary, secondary and higher education entities, non-profit entities, and agencies for
the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. Region
4 ESC is acting as the contracting agency for any other Public Agency that elects to utilize the resulting
Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration
with OMNIA Partners (a “Participating Public Agency”) and by using the Master Agreement, any such
Participating Public Agency agrees that it is registered with OMNIA Partners, whether pursuant to the
terms of a Master Intergovernmental Cooperative Purchasing Agreement, a form of which is attached
hereto on Appendix E, or as otherwise agreed to. Appendix E contains additional information about OMNIA
Partners and the cooperative purchasing program.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• Region 4 ESC’s IonWave website
• OMNIA Partners website
• USA Today, nationwide
• Arizona Business Gazette, AZ
• San Bernardino County Sun, CA
• Honolulu Star-Advertiser, HI
• The Herald-News – Will County (IL)
• The Advocate – New Orleans, LA
• The New Jersey Herald, NJ
• Albany Times Union, NY
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• Daily Journal of Commerce, OR
• The State, SC
• Deseret News, UT
• Richmond Times-Dispatch, VA
• Seattle Daily Journal of Commerce, WA
• Houston Community Newspapers, TX
• Helena Independent Record, MT
• Las Vegas Review-Journal
• Kennebec Journal, ME
On August 1, 2024 proposals were received from the following offerors:
• Austin Air Systems
• CASPR Technologies
• Creative Air Mechanical Services
• Daikin Applied Americas, Inc.
• Filterbuy Inc.
• K Corp
• McClure Co.
• Midwest mechanical
• NORESCO
• Parts Town, LLC
• TDIndustries
• Veregy
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP,
the committee elected to enter into negotiations with Daikin Applied Americas, Inc., Parts Town, LLC, and
TDIndustries and proceeding with contract award(s) upon successful completion of negotiations.
Geographic Preferences: No geographic preferences were included in the evaluation of the responses.
Region 4 ESC, OMNIA Partners and the following offerors successfully negotiated a contract: Daikin Applied
Americas, Inc., Parts Town, LLC, and TDIndustries. Region 4 ESC executed the agreements, each with a contract
effective date of January 1, 2025.
Contract includes: The suppliers provided federal funds certifications which are available on the OMNIA Partners
website for review.
Term:
Initial three (3) year agreement from January 1, 2025 through December 31, 2027 with the option to
renew for two (2) additional one-year periods through December 31, 2029.
Pricing/Discount: Pricing is posted on the microsite for each awarded Supplier.
Version May 13, 2024