Agenda Item
c. Approval of Instructional Technology Devices and Classroom Display Systems with Virtucom for Cross Keys High School (Not to Exceed $187,242.26)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the DeKalb County Board of Education approve the purchase of instructional technology devices, classroom display systems, and related installation, configuration, warranty, and deployment services for Cross Keys High School with Virtucom, at a cost not to exceed $187,242.26.
Why: The Division of Information and Instructional Technology (DIIT) seeks approval to procure instructional technology equipment and classroom display systems from Virtucom to support instructional delivery and staff productivity at Cross Keys High School. The Virtucom scope includes Dell Pro staff laptops with imaging, asset tagging, etching, delivery, and deployment services; Kensington docking stations; ViewSonic 27-inch classroom monitors; and ViewSonic 75-inch ViewBoard interactive flat panel display systems with extended warranties, advanced management console licensing, wireless connectivity modules, and associated installation, configuration, and training services.
These items equip classrooms and instructional spaces with district-standard technology necessary to support digital instruction, classroom presentation, and collaborative learning while providing staff with reliable computing devices and workstation connectivity. The deployment also includes mobile trolley stands to support flexible instructional environments within mobile classroom spaces, ensuring consistent instructional technology deployment aligned with district standards.
Details: Virtucom will provide instructional technology devices and associated professional services aligned to district standards for classroom instruction and staff productivity.
Instructional Areas (Classrooms & Shared Instructional Spaces) = $98,220
Virtucom will provide classroom display technology and associated accessories to support digital instruction and collaborative learning environments. This scope includes 32 ViewSonic 75-inch ViewBoard interactive flat panel displays with five-year warranties, advanced management console licensing, wireless connectivity modules, mounting hardware, and associated cabling. Installation, configuration, support services, and training are included to ensure proper deployment and staff readiness for classroom use. Additional instructional display equipment includes ViewSonic 27-inch classroom monitors with delivery and setup services. Mobile classroom spaces will also receive mobile trolley stands to support flexible deployment of interactive displays, ensuring consistent instructional technology capabilities across both permanent and mobile instructional environments.
These devices support digital presentations, interactive learning, and consistent classroom technology standards across instructional spaces.
Administration & Teacher Equipment = $64,599.36
Virtucom will also provide staff computing equipment and classroom support technology to support instructional delivery and daily school operations. This scope includes 32 Dell Pro 16 staff laptops with Intel Core Ultra processors, imaging, asset tagging, etching, delivery, deployment, and three-year warranty coverage with accidental damage protection.
Additional equipment includes 32 Kensington USB-C docking stations to support classroom workstation connectivity and peripheral integration.
Contingency =$24,422.90
A contingency amount of 15% above quoted costs is included to manage unforeseen conditions associated with network installation in a new construction environment and to ensure timely project completion.
Financial impact: $187,242.26
SPLOST VI
306.1000.561600.80236.7600.9990.8010.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
Sales Price Quote
Date Quote #
1 Sun Ct NW 03/09/2026 VQ2602172250
Norcross, GA 30092
www.virtucom.com
To School Name
Dekalb County School District Cross Keys HS
Expires Sales Rep
04/08/2026 Chris Schwab
Description Quantity Unit Price Amount
Dell Pro 16, Intel Core Ultra 7 255U Processor, 16GB RAM, 512GB 28 $1,931.78 $54,089.84
SSD, 16" Touch - Includes 3yr Warranty with 3yr ADP, Imaging, Asset
Tagging, Etching, Delivery & Deployment
Kensington UH1510P - docking station - USB 3.2 Gen2 Type-C with 28 $86.95 $2,434.60
USB-C Alt Mode - DP, HDMI, 1GbE. No AC Power Supply included:
user may plug in their existing AC power supply for pass thru charging if
desired. Includes Delivery, Installation, & Package Removal
ViewSonic 27" Monitor includes delivery and set-up 28 $179.00 $5,012.00
Viewsonic IFP7541 ViewBoard 4K Interactive Flat Panel touch screen 28 $2,833.00 $79,324.00
with upgrade to 5Yr Warranty, Viewsonic Advanced Manager Console
License - 5yr, - Includes Installation, Configuration, Support Services,
Training and including * Wall Mounting Bracket * Dual Band Wireless
Module * 15ft HDMI cable * 15ft USB M/M Cable * 15ft DP M/M cable.
BuyBoard or Tip Tap National Cooperative Agreement.
Subtotal: $140,860.44
We appreciate your business.
Tax Total (0.00%): $0.00
Please note that pricing may become subject to increase in 2026, due to unprecedented surge in
demand on increasing AI adoption
Total: $140,860.44
We appreciate the opportunity to quote. If you have any questions, please call us at (800)890-2611 or fax us at
(770)908-8007.
Unless otherwise noted, prices on this quote are good for thirty (30) days from the above date. This does not promise
delivery date or availability of the product(s). This quote is non-transferable and valid only for the company/individual
named above. No refunds on deposits for special order items. Our standard terms are net thirty days.