Agenda Item
i. Contract ~ Cooperative Agreement ~ RFP 24-01 ~ Furniture, Installation, and Related Services ~ Multiple OMNIA Cooperative Contracts (Not to Exceed $5,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations Division
Request: It is requested that the DeKalb County Board of Education approve the use of the following OMNIA cooperative contracts solicited under the Region 4 RFP 24-01 for furniture, fixtures and equipment (FF&E) purchases, with a combined not-to-exceed amount of $5,000,000:
• R240112: ODP Business Solutions
Authorized dealers include: ODP Business Solutions
• R240114 - Safco Products Company
Authorization dealers include: Minton Jones Co Inc, Office Images Inc., Corporate Environments, Creative Office Design, Office Interiors Inc., Turner Boone
• R240115 - School Specialty
Authorized dealers include: School Specialty
• R240118 - VS America, Inc.
Authorized dealers include: Niswonger, Ernie Morris, Georgia Institutional Furnishings, Russell Ventures, CWC Office Furniture, and DeKalb Office Environments
Why: Approval of these cooperative contracts will allow DCSD to efficiently address district-wide furniture needs while ensuring fiscal responsibility, procurement compliance, and operational flexibility on an as-needed basis. These contracts support safe, functional, and equitable learning and working environments for students and staff across all schools and facilities.
This action will support current and future furniture needs for all DeKalb County School District (DCSD) schools and facilities.
Details: Implementing a contracted furniture program is essential to ensuring fiscal responsibility, consistency, and operational efficiency across the district. Utilizing OMNIA Partners cooperative contracts allows the district to leverage nationally competitively solicited pricing, pre-vetted vendors, and legally compliant procurement processes without the time and cost of conducting separate bids. This approach delivers cost savings, standardized specifications, predictable lead times, warranty protection, and quality assurance, while reducing procurement risk and administrative burden. Ultimately, an OMNIA contract enables the district to respond more quickly to school needs while ensuring safe, durable, and equitable learning environments. DCSD will receive up to 58.5% discounts on list prices using the OMNIA contract. DCSD contracts with all identified vendors will be effective March 31, 2026-March 30, 2027, with options for renewal.
All contracts identified under Region 4 RFP24-01 have the following contract terms.
Initial Term: December 17, 2024 - December 31, 2027
Renewal Options: Two (2) additional one-year renewals through December 31, 2029
Financial impact: The financial impact, not to exceed $5,000,000, will be funded by the General Fund using the following account codes:
• 100.2600.561500.00011.7620.9990.8010.040.0000
• 100.2600.573000.00011.7620.9990.8010.040.0000
• 100.2600.561500.00011.7520.9990.8013.040.0000
• 100.2600.573000.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Singleton, Director of Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
OMNIA Partners Cooperative Agreement~
RFP 24-01
Scope:
OMNIA Partners Cooperative Agreement -District-Wide Furniture, Fixtures
& Equipment (FF&E) – Multiple OMNIA Cooperative Contracts Not to
Exceed: $5,000,000
Contract Term:
The Region 4 RFP24-01 OMNIA Partners Cooperative Agreement have the
following contract terms.
• Initial Term: December 17, 2024 – December 31, 2027
• Renewal Options: Two (2) additional one-year renewals through December
31, 2029
The contract between DCSD and the OMNIA Partners identified in this Agenda Item
will be effective March 31, 2026 - March 30, 2027, with options for renewal.
Background
DeKalb County School District (DCSD) experiences continuous furniture needs driven
by renovations, enrollment changes, classroom reconfigurations, and the
replacement of aging or damaged furniture.
Previous Years: DCSD met district-wide FF&E needs through a competitively
solicited Request for Proposals (RFP) process, awarding contracts to vendors
including Ernie Morris, School Specialty, and Lakeshore, in compliance with
procurement requirements at that time.
2024: OMNIA Partners conducted nationally competitive solicitations for furniture
manufacturers and authorized pass-through vendors, resulting in awarded
cooperative contracts that include VS America, Safco Products Company, School
Specialty, ODP Business Solutions and approved dealers.
December 17, 2024: OMNIA cooperative FF&E contracts became effective,
establishing pre-negotiated pricing, standardized contract terms, and a network of
pre-vetted vendors available to participating public agencies.
2025–2026: DCSD evaluated current inventory conditions, historical purchasing
activity, projected capital projects, and ongoing operational needs and determined
that utilizing multiple OMNIA cooperative contracts would provide greater flexibility,
faster procurement timelines, and improved value compared to issuing individual
district solicitations.
March 9, 2026: Operations leadership will presents a recommendation to the Board
of Education to approve the use of multiple OMNIA cooperative contracts for FF&E
purchases, with a combined not-to-exceed amount of $5,000,000, to ensure
continuity of service, competitive pricing, and timely support for schools and facilities
district-wide.