Agenda Item
i. Contract ~ Cooperative Agreement ~ RFP 24-01 ~ Furniture, Installation, and Related Services ~ Multiple OMNIA Cooperative Contracts (Not to Exceed $5,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations Division
Request: It is requested that the DeKalb County Board of Education approve the use of the following OMNIA cooperative contracts solicited under the Region 4 RFP 24-01 for furniture, fixtures and equipment (FF&E) purchases, with a combined not-to-exceed amount of $5,000,000:
• R240112: ODP Business Solutions
Authorized dealers include: ODP Business Solutions
• R240114 - Safco Products Company
Authorization dealers include: Minton Jones Co Inc, Office Images Inc., Corporate Environments, Creative Office Design, Office Interiors Inc., Turner Boone
• R240115 - School Specialty
Authorized dealers include: School Specialty
• R240118 - VS America, Inc.
Authorized dealers include: Niswonger, Ernie Morris, Georgia Institutional Furnishings, Russell Ventures, CWC Office Furniture, and DeKalb Office Environments
Why: Approval of these cooperative contracts will allow DCSD to efficiently address district-wide furniture needs while ensuring fiscal responsibility, procurement compliance, and operational flexibility on an as-needed basis. These contracts support safe, functional, and equitable learning and working environments for students and staff across all schools and facilities.
This action will support current and future furniture needs for all DeKalb County School District (DCSD) schools and facilities.
Details: Implementing a contracted furniture program is essential to ensuring fiscal responsibility, consistency, and operational efficiency across the district. Utilizing OMNIA Partners cooperative contracts allows the district to leverage nationally competitively solicited pricing, pre-vetted vendors, and legally compliant procurement processes without the time and cost of conducting separate bids. This approach delivers cost savings, standardized specifications, predictable lead times, warranty protection, and quality assurance, while reducing procurement risk and administrative burden. Ultimately, an OMNIA contract enables the district to respond more quickly to school needs while ensuring safe, durable, and equitable learning environments. DCSD will receive up to 58.5% discounts on list prices using the OMNIA contract. DCSD contracts with all identified vendors will be effective March 31, 2026-March 30, 2027, with options for renewal.
All contracts identified under Region 4 RFP24-01 have the following contract terms.
Initial Term: December 17, 2024 - December 31, 2027
Renewal Options: Two (2) additional one-year renewals through December 31, 2029
Financial impact: The financial impact, not to exceed $5,000,000, will be funded by the General Fund using the following account codes:
• 100.2600.561500.00011.7620.9990.8010.040.0000
• 100.2600.573000.00011.7620.9990.8010.040.0000
• 100.2600.561500.00011.7520.9990.8013.040.0000
• 100.2600.573000.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Singleton, Director of Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
FURNITURE INSTALLATION AND RELATED SERVICES SOLICITATION NUMBER 24-01
Draft Contract 18 Audit Rights Audit Rights . Contractor shall, at its sole
expense, maintain appropriate due diligence of
all purchases made by Region 4 ESC and any
entity that utilizes this Contract. Region 4 ESC
Subject to confidentiality agreements between
Contractor and third parties, and no more than
annually, Region 4 ESC, at its expense reserves
the right to audit the accounting for a period of
three (3) years from the time such purchases are
made. This audit right shall survive termination of
this Agreement for a period of one (1) year from
the effective date of termination. Region 4 ESC
shall have the authority to conduct random audits
of
cost and expense. Notwithstanding the
foregoing, in the event that Region 4 ESC is
made aware of any pricing being offered that is
materially inconsistent with the pricing under this
Agreement, Region 4 ESC shall have the ability
Region 4 ESC may conducts the audit internally
or may engage a third party auditing firm. Any
third-party auditor used must be approved by
Contractor and must execute a non-disclosure
agreement. Contractor may dispute the results of
any audit and will refund any overcharges to
Region 4 ESC and Region 4 ESC will refund any
undercharges to Contractor. In the event of an
audit, the requested materials shall be provided
in the format and at the location designated by
Region 4 ESC.
5
24-01 Addendum 6
ODP Business Solutions, LLC
Supplier Response
Event Information
Number: 24-01 Addendum 6
Title: Furniture, Installation, and Related Services
Type: Request for Proposal
Issue Date: 4/11/2024
Deadline: 6/13/2024 02:00 PM (CT)
Notes: Oral communications concerning this RFP shall not be binding and
shall in no way excuse an Offeror of the obligations set forth in this
proposal.
Only online proposals will be accepted. Proposals must be submitted
via Region 4 ESC's online procurement system:
region4esc.ionwave.net.
No manual, emailed, or faxed proposals will be accepted.
NON-MANDATORY PRE-PROPOSAL CONFERENCE #2
Meeting to be held on
Wednesday, May 1, 2024 at 10:00 am CST
via ZOOM. Click here to join.
Meeting to be held on
Wednesday, April 24, 2024 at 10:00 am
via ZOOM. Click here to join.
Offerors are strongly encouraged, but not required to participate in a
pre-proposal conference with the Procurement and Operations
Specialist.
Page 1 of 44 pages Vendor: ODP Business Solutions, LLC 24-01 Addendum 6
Contact Information
Address: Finance and Operations
7145 West Tidwell Road
TX 77092
Email: questions@esc4.net
Page 2 of 44 pages Vendor: ODP Business Solutions, LLC 24-01 Addendum 6
ODP Business Solutions, LLC Information
Contact: Valya Broyer
Address: 6600 N Military Trail
Boca Raton, FL 33496
Phone: (303) 704-8107
Email: valya.broyer@odpbusiness.com
Web Address: www.odpbusiness.com
By submitting your response, you certify that you are authorized to represent and bind your company.
Valya Broyer valya.broyer@odpbusiness.com
Signature Email
Submitted at 6/13/2024 11:37:50 AM (CT)
Requested Attachments
1_OFFER AND CONTRACT
OFFER AND CONTRACT SIGNATURE FORM
SIGNATURE FORM.pdf
Please complete the Offer and Contract Signature Form, located on the Attachments tab, and upload the completed
document here.
Office_Depot_Response.Appendix
Appendix B - Terms & Conditions Acceptance Form
B.V2docx.pdf
Please complete the Terms & Conditions Acceptance Form, located on the Attachments tab, and upload the
completed document here.
Acknowledgment and Acceptance of Region 4 ESC's Open Records 3_Acknowledgment Acceptance -
Region 4 ESC Open Records
Policy Policy_2.pdf
Please complete the Acknowledgment and Acceptance of Region 4 ESC's Open Records Policy, located on the
Attachments tab, and upload the completed document here.
18_OMNIA Partners - Exhibit F
OMNIA Partners - Exhibit F Federal Funds Certifications Federal Funds Certifications
Form.pdf
Please complete the OMNIA Partners - Exhibit F Federal Funds Certifications, located on the Attachments tab, and
upload the completed documents here.
Value Add 24-01 Value Add.pdf
Provide any additional information related to products and services Offeror proposes to enhance and add value to the
setup/cleaning, classroom design/layout, special orders, etc.
6_Antitrust Certification
Antitrust Certification Statements
Statements.pdf
Please complete the Antitrust Certification Statements, located on the Attachments tab, and upload the completed
document here.
7_Certificate of Interested Parties
Certificate of Interested Parties (Form 1295) (Form 1295) NA Legislation
Changes.pdf
Diversity Program Certifications No response
If there are any diversity programs, provide a copy of their certification.
Page 3 of 44 pages Vendor: ODP Business Solutions, LLC 24-01 Addendum 6
Minority Women Business Enterprise Certification No response
Please upload Minority Women Business Enterprise Certification if applicable.
10_FEIN_DNBi_The ODP
Submit FEIN and Dunn & Bradstreet report.
Corporation-DUNS117593451.pdf
Upload FEIN and Dunn & Brandstreet report here.
Products and Pricing 24-01 Products and Pricing.pdf
Each offeror awarded an item under this solicitation may offer their complete product and service offering/a balance of
line. Describe the full line of products and services offered by supplier.
Small Business Enterprise (SBE) or Disadvantaged Business No response
Enterprise (DBE) Certification
Please upload Small Business Enterprise (SBE) or Disadvantaged Business Enterprise (DBE) Certification if
applicable.
Historically Underutilized Business (HUB) Certification No response
Please upload Historically Underutilized Business (HUB) Certification if applicable.
4_Texas Government Code 2270
Texas Government Code 2270 Verification Form
Verification Form.pdf
Please complete the Texas Government Code 2270 Verification Form, located on the Attachments tab, and upload the
completed document here.
Additional Agreements Offeror will require Participating Agencies to No response
sign.
Upload any additional agreements offeror will require Participating Agencies here.
Historically Underutilized Business Zone Enterprise (HUBZone) No response
Please upload Historically Underutilized Business Zone Enterprise (HUBZone) if applicable.
Other recognized diversity certificate holder No response
Please upload other recognized diversity certificate holder if applicable.
18_OMNIA Partners - Exhibit F
OMNIA Partners - Exhibit F Federal Funds Certifications Federal Funds Certifications
Form.pdf
Please complete the OMNIA Partners - Exhibit F Response for National Cooperative Contract located on the
Attachments tab and upload the completed documents here.
19_OMNIA Partners - Exhibit G
OMNIA Partners - Exhibit G New Jersey Business Compliance
New Jersey Compliance Form.pdf
Please complete the OMNIA Partners - Exhibit G New Jersey Business Compliance forms, located on the Attachments
tab, and upload the completed documents here.
Response Attachments
24-01 Attachment D Exhibit A.pdf
Written responses to Attachment D - Exhibit A
24-01 Performance Capability.pdf
Written response to b) Performance Capability
24-01 Qualifications Experience.pdf
written response to c) Qualification and Experience
RFP 24-01 Appendix A - Draft Contract2.ODPredlineV2.docx
Appendix A - redlined Draft Contract
ODP Sample Reports.zip
Sample reports
Page 4 of 44 pages Vendor: ODP Business Solutions, LLC 24-01 Addendum 6
FURNITURE INSTALLATION AND RELATED SERVICES SOLICITATION NUMBER 24-01
Draft Contract 18 Audit Rights Audit Rights . Contractor shall, at its sole
expense, maintain appropriate due diligence of
all purchases made by Region 4 ESC and any
entity that utilizes this Contract. Region 4 ESC
Subject to confidentiality agreements between
Contractor and third parties, and no more than
annually, Region 4 ESC, at its expense reserves
the right to audit the accounting for a period of
three (3) years from the time such purchases are
made. This audit right shall survive termination of
this Agreement for a period of one (1) year from
the effective date of termination. Region 4 ESC
shall have the authority to conduct random audits
of
cost and expense. Notwithstanding the
foregoing, in the event that Region 4 ESC is
made aware of any pricing being offered that is
materially inconsistent with the pricing under this
Agreement, Region 4 ESC shall have the ability
Region 4 ESC may conducts the audit internally
or may engage a third party auditing firm. Any
third-party auditor used must be approved by
Contractor and must execute a non-disclosure
agreement. Contractor may dispute the results of
any audit and will refund any overcharges to
Region 4 ESC and Region 4 ESC will refund any
undercharges to Contractor. In the event of an
audit, the requested materials shall be provided
in the format and at the location designated by
Region 4 ESC.
5
Changes to Form 1295
Changes to the law requiring certain businesses to file a Form 1295 are in effect for
contracts entered into or amended on or after January 1, 2018. The changes exempt
businesses from filing a Form 1295 for certain types of contracts and replace the
need for a completed Form 1295 to be notarized. Instead, the person filing a 1295
What type of contracts are exempt from the Form 1295 filing requirement
under the amended law?
The amended law adds to the list of types of contract exempt from the Form 1295
filing requirement. A completed Form 1295 is not required for:
a sponsored research contract of an institution of higher education;
an interagency contract of a state agency or an institution of higher education;
a contract related to health and human services if:
o the value of the contract cannot be determined at the time the contract
is executed; and
o any qualified vendor is eligible for the contract;
a contract with a publicly traded business entity, including a wholly owned
subsidiary of the business entity;*
a contract with an electric utility, as that term is defined by Section 31.002,
Utilities Code;* or
a contract with a gas utility, as that term is defined by Section 121.001,
Utilities Code.*
The newly exempt contract types are marked with an asterisk.
Why do I need to include my date of birth and address when I sign Form 1295?
Was this always the case?
In 2017, the legislature amended the law to require Form 1295 to include an
address of the authorized representative signing the form. The change in the law
applies to contracts entered into, renewed, or amended on or after January 1, 2018.
The unsworn declaration, including the date of birth and address of the signatory,
replaces the notary requirement that applied to contracts entered into before January
1, 2018.
Will my date of birth and address appear on the TEC
form?
No. The TEC filing application does not capture the date of birth or street address of
the signatory and it will not appear on forms that are filed using the TEC filing
application.
Although the TEC does not capture the date of birth and street address of the
signatory, the contracting state agency or governmental agency will have a physical
copy of the form that includes the date of birth and address of the signatory. The
TEC cannot answer whether the contracting state agency or governmental agency
may release such information. Questions regarding the Texas Public Information Act
may be directed to the Office of the Attorney General. See also Paxton v. City of
Dall., No. 03-13-00546-CV, 2015 Tex. App. LEXIS 5228, at *10-11 (App. Austin
May 22, 2015) (mem. op.) (pet. denied) (available here).
RFP 24-01
Furniture, Installation, and Related Services
Performance Capability
June 13, 2024, 2:00pm central time
RFP 24-01
Furniture, Installation and Related Services
Qualifications and Experience
June 13, 2024, 2:00pm central time
DOC #2
NON-COLLUSION AFFIDAVIT
STANDARD BID DOCUMENT REFERENCE
Reference: VII-H
Name of Form: NON-COLLUSION AFFIDAVIT
No specific statutory reference
Statutory Reference:
State Statutory Reference N.J.S.A. 52:34-15
Instructions Reference: Statutory and Other Requirements VII-H
The Owner’s use of this form is optional. It is used to ensure that
the bidder has not participated in any collusion with any other
Description:
bidder or Owner representative or otherwise taken any action in
restraint of free and competitive bidding.
DOC #3
AFFIRMATIVE ACTION AFFIDAVIT
(P.L. 1975, C.127)
Company Name:
Street:
City, State, Zip Code:
Proposal Certification:
Indicate below company’s compliance with New Jersey Affirmative Action regulations. Company’s
proposal will be accepted even if company is not in compliance at this time. No contract and/or
purchase order may be issued, however, until all Affirmative Action requirements are met.
Required Affirmative Action Evidence:
Procurement, Professional & Service Contracts (Exhibit A)
Vendors must submit with proposal:
1. A photocopy of a valid letter that the contractor is operating under an existing Federally
approved or sanctioned affirmative action program (good for one year from the date of the
letter);
OR
2. A photocopy of a Certificate of Employee Information Report approval, issued in
accordance with N.J.A.C. 17:27-4;
OR
3. A photocopy of an Employee Information Report (Form AA302) provided by the Division
of Contract Compliance and Equal Employment Opportunity in Public Contracts and
distributed to the public agency to be completed by the contractor in accordance with
N.J.A.C. 17:27-4.
Public Work – Over $50,000 Total Project Cost:
A. No approved Federal or New Jersey Affirmative Action Plan. We will complete Report Form
AA201. A project contract ID number will be assigned to your firm upon receipt of the
completed Initial Project Workforce Report (AA201) for this contract.
B. Approved Federal or New Jersey Plan – certificate enclosed
I further certify that the statements and information contained herein, are complete and correct to
the best of my knowledge and belief.
_______________________ _________________________________
Date Authorized Signature and Title