Agenda Item
i. Contract ~ Cooperative Agreement ~ RFP 24-01 ~ Furniture, Installation, and Related Services ~ Multiple OMNIA Cooperative Contracts (Not to Exceed $5,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations Division
Request: It is requested that the DeKalb County Board of Education approve the use of the following OMNIA cooperative contracts solicited under the Region 4 RFP 24-01 for furniture, fixtures and equipment (FF&E) purchases, with a combined not-to-exceed amount of $5,000,000:
• R240112: ODP Business Solutions
Authorized dealers include: ODP Business Solutions
• R240114 - Safco Products Company
Authorization dealers include: Minton Jones Co Inc, Office Images Inc., Corporate Environments, Creative Office Design, Office Interiors Inc., Turner Boone
• R240115 - School Specialty
Authorized dealers include: School Specialty
• R240118 - VS America, Inc.
Authorized dealers include: Niswonger, Ernie Morris, Georgia Institutional Furnishings, Russell Ventures, CWC Office Furniture, and DeKalb Office Environments
Why: Approval of these cooperative contracts will allow DCSD to efficiently address district-wide furniture needs while ensuring fiscal responsibility, procurement compliance, and operational flexibility on an as-needed basis. These contracts support safe, functional, and equitable learning and working environments for students and staff across all schools and facilities.
This action will support current and future furniture needs for all DeKalb County School District (DCSD) schools and facilities.
Details: Implementing a contracted furniture program is essential to ensuring fiscal responsibility, consistency, and operational efficiency across the district. Utilizing OMNIA Partners cooperative contracts allows the district to leverage nationally competitively solicited pricing, pre-vetted vendors, and legally compliant procurement processes without the time and cost of conducting separate bids. This approach delivers cost savings, standardized specifications, predictable lead times, warranty protection, and quality assurance, while reducing procurement risk and administrative burden. Ultimately, an OMNIA contract enables the district to respond more quickly to school needs while ensuring safe, durable, and equitable learning environments. DCSD will receive up to 58.5% discounts on list prices using the OMNIA contract. DCSD contracts with all identified vendors will be effective March 31, 2026-March 30, 2027, with options for renewal.
All contracts identified under Region 4 RFP24-01 have the following contract terms.
Initial Term: December 17, 2024 - December 31, 2027
Renewal Options: Two (2) additional one-year renewals through December 31, 2029
Financial impact: The financial impact, not to exceed $5,000,000, will be funded by the General Fund using the following account codes:
• 100.2600.561500.00011.7620.9990.8010.040.0000
• 100.2600.573000.00011.7620.9990.8010.040.0000
• 100.2600.561500.00011.7520.9990.8013.040.0000
• 100.2600.573000.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Singleton, Director of Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Region 4 ESC - OMNIA Partners
Solicitation No. RFP 24-01
Furniture, Installation and Related Services
Manufacturer $0–$25,000 $25,001–$100,000 $100,001–$250,000 $250,001+
Amtab 29% 30% 31% 32%
Aurora Storage 33% 32% 34% 35%
BCI 1% 1% 1% 1%
Big Toys 1% 1% 1% 1%
Bird-in-Hand / Childcraft 68% 69% 70% 71%
Bison 1% 1% 1% 1%
Carolina Covertech - School 17% 18% 19% 20%
Safety Solutions
Carpets for Kids 20% 22% 25% 27%
CEF 20% 22% 25% 27%
CEIA 1% 1% 1% 1%
Children’s Factory 18% 20% 23% 25%
Classroom Select 69% 70% 71% 71%
Copernicus —
not including Irover 28% 30% 33% 35%
Dero 1% 1% 1% 1%
Diversified Spaces 50% 52% 54% 55%
Draper 8% 11% 12% 14%
Dukane 36% 38% 40% 42%
Elkay 36% 38% 40% 42%
Field Controls 1% 1% 1% 1%
Fire King 34% 35% 37% 39%
Fleetwood 20% 22% 25% 27%
Freenotes Harmony Park 1% 1% 1% 1%
Frog Furnishings 1% 1% 1% 1%
Ghent 34% 36% 39% 40%
Greene 1% 1% 1% 1%
Halo-IPVideo-Ingram 4% 6% 7% 8%
Haskell 36% 38% 40% 42%
Interior Concepts 40% 42% 44% 45%
Ironwood 42% 43% 45% 47%
K and R Solutions Group 1% 1% 1% 1%
Kaemark 1% 1% 1% 1%
Kay Park 1% 1% 1% 1%
KFI Seating 47% 48% 50% 52%
Legend Fitness 1% 2% 3% 5%
Luxor 18% 20% 23% 25%
Media Technologies 36% 38% 40% 42%
Manufacturer $0–$25,000 $25,001–$100,000 $100,001–$250,000 $250,001+
Medify 1% 1% 1% 1%
Midland 12% 13% 14% 15%
Monaco LLC 10% 12% 16% 18%
Mooreco 37% 38% 41% 42%
MYT Coat 1% 1% 1% 1%
Paragon Furniture 35% 36% 37% 38%
Paragon Industries 2% 2% 3% 4%
Plymold 39% 40% 41% 42%
Projects by Design Value added service: No Charge
RFM Seating 29% 31% 33% 35%
Republic Storage (KC Bin) 26% 28% 31% 32%
Sandusky Lee 11% 14% 17% 19%
School Specialty F & E Catalog 14% 14% 14% 14%
Screenflex 1% 1% 2% 2%
Snozelen 69% 70% 71% 71%
Specseats 18% 20% 22% 24%
Superior Recreational 1% 1% 1% 1%
Tenjam 36% 38% 40% 42%
Tesco 26% 28% 31% 33%
Ubtech Robotics Corp. 1% 1% 1% 1%
Ultra Play 2% 2% 2% 2%
Ultra Site 4% 5% 7% 8%
United Visual 1% 1% 1% 1%
Waddell 39% 40% 41% 42%
WB Mfg. 57% 58% 59% 59%
ZkTeco 1% 1% 1% 1%
All products are priced FOB to all member agencies within the continental US (free freight). Shipments to Alaska, Hawaii and Territories and Outlying
areas are prepaid to the port of exportation. Additional freight from US port to final destination will be applied at actual charges on a separate line.
Delivered pricing includes dock/tailgate/liftgate delivery during normal business hours (8:00 am - 4:00 pm, Monday-Friday).
Installation costs, if necessary, will be quoted on a job-by-job basis with a minimum charge of $30.00 per hour, not to exceed $65.00 per
hour including orders that may have prevailing wage requirements. In circumstances where there are installation delays outside of
standard installation timelines, there can be additional billing of warehousing/storage fees at current market rate.
Discounts will remain firm for the term of a contract. In addition, School Specialty reserves the right to provide deeper dis counts than those listed
above based on the size and scope of the opportunity.
Select.SchoolSpecialty.com | 888.388.3224 All rights reserved. ©2024 School Specialty, LLC AM_ 334978 | 06/24
#5
Value Add
As part of the value-add product offering, we can provide stage
curtains through one of our manufacturing partners, Luxout Products.
Luxout Products is a manufacturer of custom stage curtains who also
perform installation services for their product line. We’re requesting
to add Luxout products under the furniture scope of “Related
Products, Support Services and Solutions. We believe including
Luxout as a “Value Added’ company will enhance and add value to
the contract through their ability to produce and install custom stage
curtains for OMNIA members.
School Specialty is an authorized dealer of Luxout product (please
see dealer letter of authorization). Nationally, we’ve have partnered
with them on custom stage curtains since 2010. Luxout includes cost
of products, shipping, and installation as part of their scope of
services for School Specialty’s stage curtain projects. For additional
information on Luxout and their offering, please visit their website at
https://www.luxout.com/. As each stage curtain project is consider
custom and unique to each opportunity, Luxout does not published a
MSRP Price List (they provide quotes for each project).
PROJECT
APPROACH
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Design, project
management, & more
Projects by Design is our turnkey, collaborative, and
complimentary service designed to help you envision
and install dynamic, future-ready learning spaces.
We support you every step of the way from initial
discovery to design, delivery to development, through
installation and beyond.
We can be your single source for products, design,
and project management resulting in one P.O. for your
entire project.
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Our proven process
DISCOVER
Discovery meeting, project roadmap, alignment
on budget and vision.
DESIGN
Design and product recommendations presented
in detailed color renderings. Final price proposals
— detailed room-by-room.
DELIVER
On site supervision of the entire post-award
process and management of all logistics.
DEVELOP
A variety of half- and full-day courses to help you
get the most out of your new environments.
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DISCOVER
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DISCOVER
Because our focus is on achieving YOUR unique objectives and
bringing YOUR instructional vision to life, the Discover phase is
all about getting to know you and understanding your needs.
An initial kick off meeting will review both high level strategy
and the all-important executional details.
• STRATEGIC VISION SESSION
• Review typical environments for each type of space needed
• Develop a picture of your vision
• Connect instruction to the environment
• Identify essential elements for each environment
• SCOPE & REQUIREMENTS REVIEW
• Review requirements of each area based on:
• instructional activity and intent
• storage requirements
• functions
• technology and architectural considerations
• If needed, conduct inventory of existing
furniture to assess condition and
determine what can be reused
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DISCOVER
We have identified 6 Essential Design Elements® critical to
help transform a space into a dynamic, future-ready learning
environment. These serve as our guiding principles to
determine your needs and the possibilities for your spaces.
CHOICE: When students have CONNECTION: Collaboration
choices, they become more is the fuel that powers social
engaged. Provide a variety of energy. Create spaces that
seating, tables with variable encourage interaction between
heights, and a range of colors students, teachers, peers,
that inspire. and ideas.
COMFORT: Comfortable STIMULATION: Active learning
students feel confident to design doesn’t just allow
explore and discover. Fill physical movement, it helps
a space with ergonomic the mind swivel to attention,
furniture, appropriate encouraging thinking, focus
lighting, optimal air quality, and exploration.
and watch them go.
TECHNOLOGY: Tech is
VERSATILITY: One space can everywhere… and that’s where
serve many purposes. Create students need to be able to use
environments that can adjust it. Wire and equip rooms, and
across modes and activities by even furniture, to allow for
selecting furniture you can learning and charging.
remix and rearrange.
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DESIGN
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DESIGN
A LOCAL DESIGN PARTNER SUPPORTED
BY A NATIONAL TEAM
We know there is no substitute for in-person partnership.
Designer name, who lives right in location, will be your
dedicated designer. She will be supported by X additional
designers in region name.
18 300+
DESIGNERS years of
across the US combined experience
LEARNING
ENVIRONMENT All design services are
EXPERTISE COMPLIMENTARY
understanding the need for
different types of learners and
learning environments
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Designs
Strict
for a variety
adherence
of learning
DESIGN to timelines &
lead times
environment
types
CAPABILITIES Custom Thought
designs leadership
Our expert team of interior
designers offer an extensive
menu of capabilities to Consultative,
meet your needs. Space planning
collaborative
& design
approach
Student- Product &
centered, design Designs
activity-based application within budget
solutions knowledge
CET drawings, School district Inventory
renderings & needs assessment
fly thru video assessment for reuse
Designs to
Project Attention to
accommodate client’s goals
presentations
different types & call outs & vision
of learners
Solutions that
Color & align with
Product
material instructional intent/
specification
selections pedagogy
Architect
collaboration to School district
Code
RFP/RFQ ensure design furniture
compliance
integrity standards
alignment
Product Installation Coordination
recommendations documentation with trades
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DESIGN PROCESS
SCHEMATIC DESIGN DESIGN PROJECT
DESIGN DEVELOPMENT DOCUMENTATION COMPLETION
• Review learnings • Finalize Design • Confirm layouts • Provide post-
from Discover against site installation
phase • Check conditions materials
specifications
• Recommend • Prepare
initial design • Prepare for installation packet
concepts installation
• Verify
- Critical
dimensions
- Multiple
stakeholder
agreement
DELIVERABLES DELIVERABLES DELIVERABLES DELIVERABLES
• Layout with CET • 3D renders • Detailed product • As built drawing if
computerized smart specification list needed
furniture symbols • Detailed product
information, • Installation drawings • Project folder
• Space plan with including furniture & including
furniture selections finish call outs • Room by room list
for product staging • Submittals
• Initial finish • Furniture plans
recommendations • Color coded plans to
• Product/finish show item location
• Colors and materials selections
design board
• Initial budget and
timeline
Exact steps and deliverables dependent on scope
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DESIGN
SCHEMATIC DESIGN
WHAT WE DO:
In this step, the information and insight we gathered during the
Discover Phase is used to develop initial designs.
This is a collaborative process where we work together to refine
the project goals and narrow in on the best solutions for you.
DELIVERABLES:
• Space plan & furniture layout
• Initial product selections
• Initial colors and materials
• Initial budget and timeline
SCHEMATIC DESIGN DESIGN PROJECT
DESIGN DEVELOPMENT DOCUMENTATION COMPLETION
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DESIGN
DESIGN DEVELOPMENT
WHAT WE DO:
In this step, we bring the initial schematic designs to life, and
work with you to finalize all aspects of the design.
DELIVERABLES:
• 3D renders that let you see how the room(s) will look and feel
• Detailed product information, including furniture & finish call outs
• Furniture plans
• Product/finish selections
SCHEMATIC DESIGN DESIGN PROJECT
DESIGN DEVELOPMENT DOCUMENTATION COMPLETION
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DESIGN
DESIGN DOCUMENTATION
WHAT WE DO:
Once designs are approved, we assemble a toolkit with everything
needed for you, the project managers, and installers to ensure
successful ordering, delivery, and installation.
DELIVERABLES:
• Detailed product specification list
• Installation drawings
• Dimensions, room #s, product #s, safety codes, and notes for staging
and furniture placement
• Room by room list for product staging
• Color coded plans to show item location
SCHEMATIC DESIGN DESIGN PROJECT
DESIGN DEVELOPMENT DOCUMENTATION COMPLETION
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DESIGN
PROJECT COMPLETION
WHAT WE DO:
Our service doesn’t stop when the project ends. Post-installation,
we will give you all the materials pertaining to your project and also
store a comprehensive project folder at School Specialty so that
we can continue to meet your needs for the completed project,
and all future projects.
DELIVERABLES:
• As built drawing if needed
• Project folder including
• Computerized installation drawings
• Specifications
• Finishes and color selections
• Photographs
• Submittals
SCHEMATIC DESIGN DESIGN PROJECT
DESIGN DEVELOPMENT DOCUMENTATION COMPLETION
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DELIVER
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DELIVER
PROJECT MANAGEMENT PROCESS
Our expert team is here to manage every aspect of your
installation. You will have a dedicated, on-site project manager
who will oversee a trusted team to ensure your project is on time,
in budget, and completed to your satisfaction.
PRE-INSTALLATION INSTALLATION POST-INSTALLATION
• Gather documentation: Review • Weekly project meetings to • Final walk-through with
comprehensive installation track timing, tasks, and ensure Installer, Field Project Manager,
toolkit from design team scheduled deliveries are on time. and School Representative
- Specifications
• Daily communication providing • Punch list resolutions
- Installation drawings
punch list report, completion managed by your personal
- Call outs for approved layout,
status, any last-minute shipping representative
products, and finishes
delays
- Room by room • Monthly touch base through
• Walk through 4-6 weeks in • Punch list walk through when year 1. Your representative will
advance to plan all logistics and the installation is almost walk the site to determine any
evaluate site readiness, complete. Punch-list resolution warranty issues and evaluate
offloading & staging logistics. plan is put in place the furniture.
Includes: Installer, Field Project
Manager, Sales Team,
Construction Superintendent,
and School Representative
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DELIVER
STRICT STANDARDS TO
ENSURE YOUR SATISFACTION
At School Specialty, working with schools is all we do. Over
hundreds of successful projects, we have developed standards to
ensure the school day is never interrupted and the final result meets
the needs of you, your staff, and students.
• Floor, wall, & elevator protection prior to project start
• Unloading & receiving with products inspected and
issues documented with photos
• Set in place, following room-by-room inventory list
• Assembly & inspection of all furniture and
equipment so it is ready to use
• Punch list items identified and documented
daily to Project Manager
• Punch list reviewed with school and
signed before crew’s departure
• Site cleaned at the end of each day
• Daily trash removal
• Product staged in an
approved area
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DELIVER
ROBUST SUPPORT RESOURCES
As a large, national company, School Specialty is able to offer
robust resources and services. Along with your dedicated
project manager and local team, we support you with:
• Trusted installer network of approved, local partners
• Custom software system to manage and track projects,
providing timely and accurate information
• Network of transportation providers to ensure deliveries
are well cared for and arrive on-time
• Dedicated customer support teams to assist you at any
time
• Dedicated accounting department for accounts payable
and receivable support
• EDI capabilities to streamline invoicing
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DEVELOP
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DEVELOP
It’s hard to stay current on ever evolving techniques and teaching
styles. We support you with a variety of professional development
courses taught by former educators, administrators, and
researchers offering practical tips and inspiration to help you get
the most out of your learning environments.
This phase is ready when you are – before or after installation, to
inspire or train.
Our offerings continually evolve and expand as we stay on top of
the latest learnings. Current half- and full-day courses include:
• Designing Innovative Learning Spaces
• Culture and Climate in the Student-Centered Classroom
• Incorporating Authentic Student Voice and Choice in
the Classroom
• Building a Culture of Collaboration
• Instructional Strategies for Innovative Learning
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#15
Verification of Contract Pricing
We load contract pricing on each customers’ individual account
within our computer system. By loading the contracted pricing on
customers’ accounts, our system generates the correct pricing. We
also provide customers with the manufacturers’ MSRP price lists
along with a “Discount Summary Sheet” that lists their discounts by
manufacturer per pricing tier. This sheet also explains freight are
included in their discounts and the installation price range. By
reviewing the sheet, customers can verify and confirm they’re
receiving the correct contract pricing. For customers who have web
accounts, we can place the discounts and MSRP price lists on their
landing page as well to verify their pricing.
Our Sales Team, Contract Team, and Quotes team will receive
extensive contract training to fully understand the terms, conditions,
and pricing that’s contained in the Master Agreement. These teams
can also provide pricing verification whenever asked by customers.
The teams have access to the customers’ accounts within our
computer system and can quickly verify the information.