Agenda Item
i. Contract ~ Cooperative Agreement ~ RFP 24-01 ~ Furniture, Installation, and Related Services ~ Multiple OMNIA Cooperative Contracts (Not to Exceed $5,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations Division
Request: It is requested that the DeKalb County Board of Education approve the use of the following OMNIA cooperative contracts solicited under the Region 4 RFP 24-01 for furniture, fixtures and equipment (FF&E) purchases, with a combined not-to-exceed amount of $5,000,000:
• R240112: ODP Business Solutions
Authorized dealers include: ODP Business Solutions
• R240114 - Safco Products Company
Authorization dealers include: Minton Jones Co Inc, Office Images Inc., Corporate Environments, Creative Office Design, Office Interiors Inc., Turner Boone
• R240115 - School Specialty
Authorized dealers include: School Specialty
• R240118 - VS America, Inc.
Authorized dealers include: Niswonger, Ernie Morris, Georgia Institutional Furnishings, Russell Ventures, CWC Office Furniture, and DeKalb Office Environments
Why: Approval of these cooperative contracts will allow DCSD to efficiently address district-wide furniture needs while ensuring fiscal responsibility, procurement compliance, and operational flexibility on an as-needed basis. These contracts support safe, functional, and equitable learning and working environments for students and staff across all schools and facilities.
This action will support current and future furniture needs for all DeKalb County School District (DCSD) schools and facilities.
Details: Implementing a contracted furniture program is essential to ensuring fiscal responsibility, consistency, and operational efficiency across the district. Utilizing OMNIA Partners cooperative contracts allows the district to leverage nationally competitively solicited pricing, pre-vetted vendors, and legally compliant procurement processes without the time and cost of conducting separate bids. This approach delivers cost savings, standardized specifications, predictable lead times, warranty protection, and quality assurance, while reducing procurement risk and administrative burden. Ultimately, an OMNIA contract enables the district to respond more quickly to school needs while ensuring safe, durable, and equitable learning environments. DCSD will receive up to 58.5% discounts on list prices using the OMNIA contract. DCSD contracts with all identified vendors will be effective March 31, 2026-March 30, 2027, with options for renewal.
All contracts identified under Region 4 RFP24-01 have the following contract terms.
Initial Term: December 17, 2024 - December 31, 2027
Renewal Options: Two (2) additional one-year renewals through December 31, 2029
Financial impact: The financial impact, not to exceed $5,000,000, will be funded by the General Fund using the following account codes:
• 100.2600.561500.00011.7620.9990.8010.040.0000
• 100.2600.573000.00011.7620.9990.8010.040.0000
• 100.2600.561500.00011.7520.9990.8013.040.0000
• 100.2600.573000.00011.7520.9990.8013.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Singleton, Director of Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Docusign Envelope ID: 3B0BD3C9-507B-42CC-B052-CE7C75FE6E61
Request for Vendor Contract Update
Pursuant to the terms of your awarded vendor contract, all vendors must notify and receive approval from Region
4/OMNIA Partners, Public Sector when there is an update in the contract. No request will be officially approved
without the prior authorization of Region 4. Region 4 reserves the right to accept or reject any request.
VS America, Inc. hereby provides notice of the following update to
(Vendor Name)
Contract number: R240118 _ for Furniture, Installation, and Related Services _on this date 10/15/2025 .
Contract Title
Instructions: Vendors must check all that may apply and shall provide supporting documentation. Place your initials
next to each item to confirm that documents are indeed included. Request received without supporting documentation
will be returned.
Authorized Distributors/Dealers Price Update
Addition Supporting Documentation
Deletion
Supporting Documentation
Products/Services
Material Change
X Assignment
New Addition
Change in ownership (sale/purchase)
Update Only
X Bankruptcy
Supporting Documentation
Acquisition
Merger
Discontinued Products/Services Supporting Documentation
Supporting Documentation
States/Territories Other
Supporting Documentation Supporting Documentation
Notes: Vendor may include other notes regarding the contract update here: (attach another page if necessary). For
material changes, indicate the name of the company of the awarded supplier and the official name of assigned or
added company.
We respectfully request approval to continue our 4% Tariff Recovery Surcharge through December 31, 2025.
Additionally, we would like to add the following model numbers to our price list: 22204, 22214, 22224, 22200, 22210,
and 22220. Please see the attached supporting documentation.
Signature of Vendor: Approved Date 10/30/2025
Submitted By: Yuri Ahn Denied Date
Title: Revenue Controller Region 4 ESC 1st Review: ______
Initials
Version 9/19/2024
Docusign Envelope ID: 3B0BD3C9-507B-42CC-B052-CE7C75FE6E61
Contact Phone Number: 704-790-2017 Region 4 ESC:
Signature
Email Address: y.ahn@vsamerica.com
For material changes, the awarded contract holder and/or subsequent assignee agrees to and understands the
following principles:
i. Contract holder reference. If the contract holder undergoes a merger, acquisition, or partial assignment, in
which case they still maintain the contract, then all transactions made under the existing contract number (including
purchase orders) must reference the name of the awarded contract holder. The exception to this requirement is if the
contract holder no longer holds the contract or if the company has been acquired by another company and undergone
a name change. Notice of the authorized name change, to the existing contract, must be provided and approved by
Region 4.
In instances where the contract holder has acquired a separate and distinct company, and it is necessary to designate
those certain purchases facilitated by the non-contract holder, then this designation may be made if, and only if, the
contract holder is also referenced on the transaction.
ii. Maintenance of records. Both the awarded contract holder and subsequent assignee agree to remain
responsible for maintaining all auditable records, including documents kept in the ordinary course of business and sales
invoices, related to OMNIA Partners, Public Sector and/or contract number pursuant to the statutory requirements
identified in the vendor contract.
iii. Payments. Both the awarded contract holder and subsequent assignee agree that all payments made by
participating entities must be made directly to the contract holder, unless otherwise approved by Region 4. Accordingly,
both parties acknowledge that in instances where it is necessary to designate the purchases facilitated by assignee, that
the contract holder must also be referenced on the purchase order.
iv. Handling of Proprietary and/or Confidential Information. In accord with the terms of the contract, both
awarded vendor and assignee agree that at all times it will hold in strict confidence and not disclose to any third party
Confidential and/or Proprietary information of Region 4, except as approved in writing by Region 4, and will use the
Confidential Information for no purpose other than providing services under the contract. Both awarded vendor and
assignee shall only permit access to Confidential Information to those of its employees or authorized representatives
having a need to know and who have signed confidentiality agreements or are otherwise bound by confidentiality
obligations at least as restrictive as those contained herein.
This document is to be construed in strict accordance with the terms and conditions outlined in the Region 4/vendor
Master Agreement referenced herein. Both awarded vendor and assignee agree to uphold the vendor obligations set
forth in the vendor agreement. This Agreement will become effective when signed by all parties.
Version 9/19/2024
Docusign Envelope ID: 3B0BD3C9-507B-42CC-B052-CE7C75FE6E61
MEMORANDUM
To: Contract Partner
From: VS America, Inc.
Date: October 27, 2025
Subject: Updated Tariff Surcharge Justification – VS America
Dear Valued Partner,
When Omnia originally approved our tariff surcharge, the applicable tariff rate on our imported products was
10%. Since that time, tariff rates have increased substantially. The current effective rate is approximately 18%,
consisting of a 15% general tariff on all products plus an additional 3% impact from Section 232 steel derivative
tariffs, which impose a 50% duty on the steel components incorporated in our imported goods.
To date, the tariff surcharge has only recovered an estimated $160,000 of the approximately $735,000 in direct
tariff costs attributable to sales on the Omnia contract. In addition to these direct costs, VS America has
incurred significant system and process upgrade expenses to ensure ongoing compliance with U.S. customs and
trade regulations. None of these costs have been recovered through the surcharge.
Because tariffs have now become a permanent structural cost to our business and continuing to absorb most of
these costs is unsustainable, we are transitioning away from a temporary surcharge model. Effective January 1,
2026, the tariff surcharge will be discontinued, and the value previously represented by the surcharge will be
integrated into our base pricing as a permanent adjustment. The exact percentage increase is still being finalized.
In the interim, we respectfully request that Omnia continue to permit the current 4% tariff surcharge to remain
in effect until the new pricing structure takes effect. Please let us know if you need any supporting
documentation or background data to accompany this update.
Sincerely,
VS America, Inc.
www.vsamerica.com
1940 Abbott Street
Charlotte, NC 28203
704-378-6500
Certificate Of Completion
Envelope Id: 3B0BD3C9-507B-42CC-B052-CE7C75FE6E61 Status: Completed
Subject: Complete with Docusign: 091924_Request Update Form.pdf, Tariff Surcharge Extension Justificatio...
Source Envelope:
Document Pages: 3 Signatures: 1 Envelope Originator:
Certificate Pages: 5 Initials: 1 Tomek Kruszec
AutoNav: Enabled 5001 Aspen Grove Drive
EnvelopeId Stamping: Enabled Suite 600
Time Zone: (UTC-06:00) Central Time (US & Canada) Franklin, TN 37067
tomek.kruszec@omniapartners.com
IP Address: 204.111.118.220
Record Tracking
Status: Original Holder: Tomek Kruszec Location: DocuSign
10/28/2025 9:56:47 AM tomek.kruszec@omniapartners.com
Signer Events Signature Timestamp
Crystal Wallace Sent: 10/28/2025 10:00:43 AM
CWallace@esc4.net Viewed: 10/28/2025 10:04:03 AM
CW Signed: 10/28/2025 10:04:28 AM
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 168.171.50.177
Electronic Record and Signature Disclosure:
Accepted: 5/15/2024 3:09:16 PM
ID: 0ff1993d-712f-4758-a2c6-24d022b66bb0
Adam Tabor Sent: 10/28/2025 10:04:29 AM
adam.tabor@esc4.net Viewed: 10/30/2025 10:53:11 AM
Dept. Director, Procurement Signed: 10/30/2025 10:53:42 AM
Region 4 Education Service Center
Signature Adoption: Uploaded Signature Image
Security Level: Email, Account Authentication
(None) Using IP Address: 168.171.4.199
Electronic Record and Signature Disclosure:
Accepted: 5/15/2024 3:53:01 PM
ID: 40f89c49-8a37-4076-ac43-6891c8735073
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Amy Smith Sent: 10/30/2025 10:53:44 AM
Amy.Smith@omniapartners.com
VP Lead Agency Partnerships
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Carbon Copy Events Status Timestamp
Louanne Shaffer Sent: 10/30/2025 10:53:45 AM
Louanne.Shaffer@OMNIAPartners.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Monica Viapiano Sent: 10/30/2025 10:53:46 AM
Monical.Viapiano@Omniapartners.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Yuri Ahn Sent: 10/30/2025 10:53:46 AM
Y.Ahn@VSamerica.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Kira Sparks Sent: 10/30/2025 10:53:47 AM
Kira.Sparks@omniapartners.com Viewed: 10/30/2025 11:00:57 AM
Contract Coordinator
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/28/2025 10:00:43 AM
Certified Delivered Security Checked 10/30/2025 10:53:11 AM
Signing Complete Security Checked 10/30/2025 10:53:42 AM
Completed Security Checked 10/30/2025 10:53:47 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 1/28/2019 8:31:46 AM
Parties agreed to: Crystal Wallace, Adam Tabor
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