Agenda Item
2. Capital Improvement & Facilities Update ~ Added 3.6.2026
Summary: Provided by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
CAPITAL IMPROVEMENT & FACILITIES
MARCH 9, 2026
B O A R D U P D AT E
GEORGIA STATE CAPITAL OUTLAY
G A D O E L O C A L FA C I L I T Y P L A N ( L F P )
GEORGIA DOE CAPITAL OUTLAY PROGRAM
• Partial reimbursement for some facility renovations
and new construction
• Applications made annually
• Several Board touch points associated with
reimbursement process:
o Local Facility Plan
o Capital Outlay Project Application
o Project Closeout (Certificate of the Board)
Reimbursement Requirements:
• Application must be made before work begins
• 5 years to complete work
• Work applied for must be in District's Local Facility
Plan
3/6/2026 3
LOCAL FACILITIES PLAN (LFP) FOR GADOE
• Statement from local school district to GaDOE of
facility needs and planned facility changes
• Major LFP update every 5 years with annual
adjustment
• Major LFP update requires Board approval
o April 2026
Plan Includes:
• List of all facility renovation and modification needs
for all District instructional facilities
• List of planned facility additions, closures, and new
builds
• Calculation of earned reimbursement for new
construction (based on existing inventory and
forecasted enrollment)
3/6/2026 4
LOCAL FACILITIES PLAN AND SAP
The next major Local Facility Plan update will need to be
approved before May 2026
This GADOE Local Facility Plan is not the DCSD Long Range
Capital Facility Plan. The DCSD Long Range Capital Facility Plan
is being developed in alignment with SAP.
The current 5-year Local Facility Plan update will not include
any changes being discussed as part of the ongoing SAP
process, as nothing is yet approved
Lessons learned from previous LFP updates
The Local Facility Plan will be updated after the Board votes on
proposed changes
While annual LFP updates do not require Board approval, the
extent of expected changes to the District's school facility
inventory will require a full Local Facility Plan update next year.
3/6/2026 5
CAPITAL IMPROVEMENT PROJECTS
C A P I TA L I M P R O V E M E N T S
CAPITAL IMPROVEMENT PROJECTS
The Operations and
The Planning Team
Procurement teams are
The project team has continues to meet advancing several
finalized and submitted regularly with DCSD significant procurements The project team
Major capital projects
the recommended list staff and is scheduled for continues to work
— New Sequoyah MS
of 40 Summer 2026 incorporating SAP- advertisement in March collaboratively across
& HS, Cross Keys HS, and April, including
projects. Security related and strategic Planning, Operations,
Dresden ES, and Elevator Revitalization &
vestibule planning and planning Procurement, and
Ashford Park ES — Upgrades, Fernbank
scheduling remain on recommendations in District leadership to
remain on schedule Science Center
track. The planning coordination with Planetarium ensure strong fiscal
and within approved
efforts are including District leadership. HVAC/Screen/Roof stewardship, schedule
budgets, with
reviewing scope with Public information improvements, Sagamore discipline, stakeholder
continued monitoring
principals to ensure sessions remain Hills Roof Replacement, alignment, and
of cost, schedule, and Druid Hills CMAR and Roof
proper coordination, ongoing with SAP successful program
quality controls. Replacement, District-wide
scope, and construction representatives and execution.
Fire Alarm Upgrades, and
sequencing. community
Miller Grove HS Exterior
stakeholders. Façade Renovation.
3/6/2026 7
CAPITAL PROGRAMS REPORT
F I N A N C I A L S TAT E M E N T S
REPORTING TERMINOLOGY
Glossary of Meanings:
▪Revenue = Total money collected over a designated time
▪Commitment = Total Encumbrance(s) plus Total Expense(s)
▪Encumbrance = Unpaid amount remaining on contract(s)
▪Expenses = Actual funds paid against contract(s)
3/6/2026 9
CAPITAL PROGRAM FINANCIAL STATEMENT
JANUARY 31, 2026
3/6/2026 10
CAPITAL PROGRAM FINANCIAL STATEMENT
JANUARY 31, 2026
3/6/2026 11
CAPITAL PROGRAM FINANCIAL STATEMENT
JANUARY 31, 2026
3/6/2026 12
CAPITAL PROGRAM FINANCIAL STATEMENT
JANUARY 31, 2026
3/6/2026 13
CAPITAL PROGRAM FINANCIAL STATEMENT
JANUARY 31, 2026
3/6/2026 14
CAPITAL PROGRAM FINANCIAL STATEMENT
JANUARY 31, 2026
3/6/2026 15
CAPITAL PROGRAM FINANCIAL STATEMENT
JANUARY 31, 2026
3/6/2026 16
CAPITAL PROGRAM FINANCIAL STATEMENT
JANUARY 31, 2026
3/6/2026 17
SUMMER 2026 PREPARATION
FA C I L I T I E S M A I N T E N A N C E &
C A P I TA L I M P R O V E M E N T
3/6/2026 19 19
3/6/2026 20 20
THANK YOU
QUESTIONS & COMMENTS