Agenda Item
ii. Contract ~ Cooperative Agreement ~ Educational & Institutional Cooperative Services (E&I) Contract # CNR01496 ~ W.W. Grainger, Inc. ~ On-Site Services ~ Maintenance, Repair, and Operations (MRO) (Not to Exceed $10,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the use of the E&I Cooperative Contract # CNR01496 between DeKalb County School District (“DCSD”) and W.W. Grainger, Inc. for Maintenance Repair and Operations (MRO) Supplies and Other Services, in accordance with the E&I Contract # CNR01496 cooperative agreement not to exceed $10,000,000.
Why: Approval of the use of the E&I Cooperative Contract # CNR01496 with W.W. Grainger, Inc. is for W.W. Grainger, Inc. to provide an on-site storefront, including but not limited to parts, personnel, vehicles, and services to directly support the repair, maintenance, and servicing of DeKalb County School District (DCSD facilities, buildings, and structures. By utilizing this agreement, it will enhance parts availability, reduce customer wait times, and leverage the extensive expertise and logistical capabilities of a nationally recognized company. The District will also see more favorable discounts under this contract.
Details: The acquisition of on-site parts, supplies, and sublet services from Grainger for the DeKalb County School District’s Facilities Maintenance Department will be facilitated through the Cooperative agreement (E&I) Contract # CNR01496. This strategic framework meets DCSD'S ongoing needs for the conservation, repair, and maintenance of its extensive portfolio of facilities, ensuring that all buildings, infrastructure, and equipment are maintained in optimal condition. The use of this contract guarantees that essential systems, including HVAC, plumbing, electrical, and structural components, are preserved to the highest standards, minimizing the risk of unplanned disruptions and ensuring a safe, functional environment for students and staff. The initial contract term for the E&I cooperative contract with W. W. Grainger is from January 1, 2020, through December 31, 2024, with one (1) five (5) year renewal through December 31, 2029. The effective start date for the DCSD contract will be March 31, 2026, and ending March 30, 2027. Utilizing this agreement, DCSD will retain Grainger as the current supplier while also having the option to access goods and services provided by Grainger’s subsidiaries, partners, and vendors. The Division of Operations will continue utilizing this Cooperative Agreement until it is expired or renewed. If this option becomes unavailable, Division of Operations will issue its own Request for Proposals (RFP).
Financial impact: The funds will be allocated from various General Fund charge codes under the Business Services Department to support the maintenance and repair of DCSD facilities, buildings and structures.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director, Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal – Cooperative Agreement
Maintenance, Repair and Operations
Educational & Instructional Cooperative Services (E&I)
Contract #CNR01496
– W.W. Grainger, Inc.- On Site
Scope: Contract– Cooperative Agreement – Educational & Instruction al
Cooperative Agreement #CNR01496– W.W. Grainger, Inc. – On-Site Store
Additional information on the Scope for this request can be found in the following
documents:
• Award Details E&I
• RFP Documents – Pg. 6- Section 2.1 -Statement of Work
Contract Term:
The initial contract term for the E&I cooperative contract with W. W. Grainger is
from January 1, 2020, through December 31, 2024, with one (1) five (5) year
renewal through December 31, 2029.
The effective date for the DCSD contract will be March 31, 2026, through
March 30, 2027.
Solicitation Process and Award Process
On July 17, 2019, E&I issued solicitation for RFP # 683484 for Maintenance, Repair
and Operations (MRO) Supplies and Other Related Products & Services executing
the Master Agreement December 13, 2019.
The W.W. Grainger contract with DeKalb County School District for services in
accordance with the RFP #683484 will provide an on-site store front, including but
not limited to parts, personnel, services, and vehicles to directly support the repair,
maintenance, and service of DeKalb County School District vehicles and equipment.
The initial contract between the DeKalb County School District (DCSD) and W.W.
Grainger began in 2023, establishing Grainger as a continuous supplier of parts
and services for the District’s operations. This long-standing partnership has
provided consistent vendor support and reliable access to parts critical for
maintaining operational readiness.
Since then, the District has continued to utilize Grainger through successive
agreements and renewals.
This agenda item seeks approval from the Board for E&I Master Agreement #
CNR01496 utilizing services from March 9, 2026, through March 8, 2026.