Agenda Item
ii. Contract ~ Cooperative Agreement ~ Educational & Institutional Cooperative Services (E&I) Contract # CNR01496 ~ W.W. Grainger, Inc. ~ On-Site Services ~ Maintenance, Repair, and Operations (MRO) (Not to Exceed $10,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the use of the E&I Cooperative Contract # CNR01496 between DeKalb County School District (“DCSD”) and W.W. Grainger, Inc. for Maintenance Repair and Operations (MRO) Supplies and Other Services, in accordance with the E&I Contract # CNR01496 cooperative agreement not to exceed $10,000,000.
Why: Approval of the use of the E&I Cooperative Contract # CNR01496 with W.W. Grainger, Inc. is for W.W. Grainger, Inc. to provide an on-site storefront, including but not limited to parts, personnel, vehicles, and services to directly support the repair, maintenance, and servicing of DeKalb County School District (DCSD facilities, buildings, and structures. By utilizing this agreement, it will enhance parts availability, reduce customer wait times, and leverage the extensive expertise and logistical capabilities of a nationally recognized company. The District will also see more favorable discounts under this contract.
Details: The acquisition of on-site parts, supplies, and sublet services from Grainger for the DeKalb County School District’s Facilities Maintenance Department will be facilitated through the Cooperative agreement (E&I) Contract # CNR01496. This strategic framework meets DCSD'S ongoing needs for the conservation, repair, and maintenance of its extensive portfolio of facilities, ensuring that all buildings, infrastructure, and equipment are maintained in optimal condition. The use of this contract guarantees that essential systems, including HVAC, plumbing, electrical, and structural components, are preserved to the highest standards, minimizing the risk of unplanned disruptions and ensuring a safe, functional environment for students and staff. The initial contract term for the E&I cooperative contract with W. W. Grainger is from January 1, 2020, through December 31, 2024, with one (1) five (5) year renewal through December 31, 2029. The effective start date for the DCSD contract will be March 31, 2026, and ending March 30, 2027. Utilizing this agreement, DCSD will retain Grainger as the current supplier while also having the option to access goods and services provided by Grainger’s subsidiaries, partners, and vendors. The Division of Operations will continue utilizing this Cooperative Agreement until it is expired or renewed. If this option becomes unavailable, Division of Operations will issue its own Request for Proposals (RFP).
Financial impact: The funds will be allocated from various General Fund charge codes under the Business Services Department to support the maintenance and repair of DCSD facilities, buildings and structures.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director, Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
RFP Number:
683484
Project Name:
MRO Supplies
Business Partner:
(A) W.W. Grainger
Award Type:
Single
Public Notice Date:
06/17/2019
RFP Open Date:
06/17/2019
Award Date:
01/01/2020
Project Scope Summary:
The scope includes providing a wide range of products and services necessary for campus maintenance
and operations. The selected supplier should offer a comprehensive inventory, from tools and safety
equipment to facility management solutions. Additionally, the supplier must provide services like
consulting on efficiency improvements, inventory management, and support for sustainability initiatives.
This agreement is designed to support the diverse needs of campus departments, ensuring timely
delivery and high-quality service.
Value for E&I Members:
The single award offers members exceptional value with customizable pricing, financial incentives, and
significant discounts. Members can tailor key items to their needs, ensuring budget predictability and
resource efficiency. The supplier’s strong customer service and specialized support enhances operations,
making this partnership highly beneficial for educational institutions.
Awarded Respondents:
1
Diversity Ratio:
0 out of 1
Category Vice President:
Judy Schaffer
Sourcing Manager:
Bob Solak
Category Analyst:
Melek Ucar
Additional Project Team Members:
Arizona State University, Emory University, Florida State University, Louisiana State University,
Northeastern, Rensselaer Polytechnic Institute, The University of Illinois (IPHEC), University of Southern
California