Agenda Item
ii. Contract ~ Cooperative Agreement ~ Educational & Institutional Cooperative Services (E&I) Contract # CNR01496 ~ W.W. Grainger, Inc. ~ On-Site Services ~ Maintenance, Repair, and Operations (MRO) (Not to Exceed $10,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the use of the E&I Cooperative Contract # CNR01496 between DeKalb County School District (“DCSD”) and W.W. Grainger, Inc. for Maintenance Repair and Operations (MRO) Supplies and Other Services, in accordance with the E&I Contract # CNR01496 cooperative agreement not to exceed $10,000,000.
Why: Approval of the use of the E&I Cooperative Contract # CNR01496 with W.W. Grainger, Inc. is for W.W. Grainger, Inc. to provide an on-site storefront, including but not limited to parts, personnel, vehicles, and services to directly support the repair, maintenance, and servicing of DeKalb County School District (DCSD facilities, buildings, and structures. By utilizing this agreement, it will enhance parts availability, reduce customer wait times, and leverage the extensive expertise and logistical capabilities of a nationally recognized company. The District will also see more favorable discounts under this contract.
Details: The acquisition of on-site parts, supplies, and sublet services from Grainger for the DeKalb County School District’s Facilities Maintenance Department will be facilitated through the Cooperative agreement (E&I) Contract # CNR01496. This strategic framework meets DCSD'S ongoing needs for the conservation, repair, and maintenance of its extensive portfolio of facilities, ensuring that all buildings, infrastructure, and equipment are maintained in optimal condition. The use of this contract guarantees that essential systems, including HVAC, plumbing, electrical, and structural components, are preserved to the highest standards, minimizing the risk of unplanned disruptions and ensuring a safe, functional environment for students and staff. The initial contract term for the E&I cooperative contract with W. W. Grainger is from January 1, 2020, through December 31, 2024, with one (1) five (5) year renewal through December 31, 2029. The effective start date for the DCSD contract will be March 31, 2026, and ending March 30, 2027. Utilizing this agreement, DCSD will retain Grainger as the current supplier while also having the option to access goods and services provided by Grainger’s subsidiaries, partners, and vendors. The Division of Operations will continue utilizing this Cooperative Agreement until it is expired or renewed. If this option becomes unavailable, Division of Operations will issue its own Request for Proposals (RFP).
Financial impact: The funds will be allocated from various General Fund charge codes under the Business Services Department to support the maintenance and repair of DCSD facilities, buildings and structures.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director, Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Attachment A - Pricing
W.W. Grainger, Inc.
MRO Supplies
Master Agreement Number CNR01496
January 01, 2020
Attachment A
Grainger Pricing and Category Discount Programs
This Agreement provides E&I Members access to all Grainger General Catalog Products and Services as found at
www.grainger.com, as well as all Products and Services available through Grainger Sourcing. Their product depth & breadth,
reliable service & support as well as their Value-Added Services are all available to members through this Agreement.
1. Market Basket Program – The Market Basket Program is based upon the most frequently purchased items from
historic member purchases. The number of items in the Market Basket and pricing for each item will vary each year.
E&I and Grainger will review the list annually and update the items and pricing upon mutual agreement. Market
Basket Prices will be held firm during each contract year. The initial Market Basket pricing, effective January 01,
2020, will remain firm until December 31, 2021, thereafter the products and pricing will be reviewed by the Parties
annually to keep the Market Basket relevant and competitive. Market Basket price increase requests shall be submitted
forty-five (45) days in advance of the effective date of the increase. The maximum allowable increase is not to exceed
3% or NPPI on an aggregate annual basis for all Products and Services in the Market Basket, whichever is lower.
Supplier is authorized to offer members enhanced pricing (deeper discounts, if available) on a case-by-case basis or
under a Member Specific Agreement (“MSA”) and both shall be considered part of this Agreement. Market basket
price reductions will be immediately passed on to E&I and its Members.
2. Member Specific Hot List Program (Hot List) – A Hot List may contain up to 1,000 items and pricing will be held
firm during each contract year. Any additions/deletions and price changes shall be reviewed and mutually agreed
upon between the Supplier and the Member on an annual basis. The pricing on Hot List items will be at least a half
percent lower than the discount available for the item in its respective category (excluding Market Basket Items),
unless the discounted price on the Hot List item is below Grainger’s cost for that item. If the discounted Hot List item
is priced below Grainger’s cost, then Grainger and the Member will mutually agree upon a solution that may include
adjusting the product price or identifying a substitute product. Each individual member, with a Hot List, has full
approval authority over the pricing and content of their institution’s Hot List.
3. Category Discount Program - Category Discounts, listed below, shall remain firm for the life of this Agreement
unless improved for the benefit of E&I members.
Category Category
Product Category Discount % Product Category Discount %
Abrasives 5% Material Handling 15%
Adhesives, Sealants and Tape 5% Motors 19%
Batteries 7% Office Supplies 5%
Cleaning: Consumables 22% Outdoor Equipment 12%
Cleaning: Other 22% Paint, Equipment and Supplies 10%
Electrical 23% Plumbing: Other 20%
Electronics, Appliances, and Batteries 19% Plumbing: Pipe, Valves, Fittings 20%
Mfg: Fasteners 30% Pneumatics 5%
Fleet and Vehicle Maintenance 10% Power Tools 11%
Furniture, Hospitaltity and Food Service 10% Power Transmission 5%
Hand Tools 14% Pumps 10%
Hardware 5% Safety: Facility Safety 19%
HVAC: Filters 43% Safety: Footwear 19%
HVAC: Other 17% Safety: People Safety 19%
Hydraulics 5% Security 17%
Lab Supplies 15% Test Instruments 7%
Lighting 22% Mfg. Welding 15%
Lubrication 5% All other Categories 5%
Machining 10%
E&I Cooperative Services, Inc. Page 1 of 2
Master Agreement Number CNR01496 V05/19
Attachment A - Pricing
W.W. Grainger, Inc.
MRO Supplies
Master Agreement Number CNR01496
January 01, 2020
4. K-12 Enhanced Discount Program (available to all members) – Sub-Category Discounts, listed below, shall
remain firm for the life of this Agreement unless improved for the benefit of E&I members.
Product Category Subcategory Category Discount %
Adhesives, Sealants and Tape Tapes 15%
Cleaning Paper Products and Dispensers 30%
Cleaning Trash Bags 30%
Cleaning Receptacles and Containers 30%
Cleaning Cleaning Chemicals 30%
Cleaning Personal Care Products 30%
Cleaning Cleaning Equipment and Vacuum Cleaners 30%
Cleaning Rags and Wipes 30%
Cleaning Wet Mops, Squeegees, and Buckets 30%
Cleaning Brooms, Brushes, and Dust Pans 30%
Cleaning Floor Care 30%
Cleaning Dust Mops, Dusters, and Cleaning Pads 30%
Cleaning Odor Control 30%
Cleaning Janitorial Carts and Supply Holders 30%
Cleaning Restroom Equipment 30%
Cleaning Furniture Care 30%
Cleaning Recycling Equipment 30%
Electronics, Appliances, and Batteries Batteries 25%
Furniture, Hospitality and Food Service Hospitality Uniforms and Workwear 17%
Hand Tools Wrenches 25%
Hand Tools Pliers 25%
Hand Tools Measuring and Layout Tools 25%
Hand Tools Sockets and Bits 25%
Hand Tools Screwdrivers and Nut Drivers 25%
Hand Tools Impact Sockets and Bits 25%
Hand Tools Clamps 25%
Hand Tools Pullers and Separators 25%
Hand Tools Hand Saws and Sawhorses 25%
Hand Tools Files 25%
Hydraulics Hydraulic Seals 10%
Motors HVAC Motors 25%
Motors General Purpose AC Motors 25%
Motors Definite Purpose AC Motors 25%
Motors Motor Supplies 25%
Motors Speed Controls, Encoders and Soft Starts 25%
Motors Pump Motors 25%
Motors DC Motors 25%
Office Supplies Boards and Easels 12%
Plumbing Water Coolers, Dispensers and Fountains 32%
Plumbing Filtration 32%
Safety Gloves and Hand Protection 30%
Safety Traffic Safety 26%
Safety Safety Storage 26%
Safety Gas Detection 26%
Test Instruments Electrical Power Testing 15%
Test Instruments Indoor Air Quality 15%
Test Instruments Electronic/Bench Testing 15%
Deeper discounted pricing may be available to Members in the form of Customer Specific Pricing (CSP) as it relates to specific
opportunities. Grainger’s ability to offer enhanced or additional discounts on product that exceed contract negotiated discounts is
based on several factors such as, but not limited to, size of the opportunity, product mix, Supplier cost support, and inventory
availability. Grainger will continue to work with E&I Members to leverage opportunities for additional Discounts.
E&I Cooperative Services, Inc. Page 2 of 2
Master Agreement Number CNR01496 V05/19