Agenda Item
x. Contract ~ Cooperative Agreement ~ Hellas Construction, Inc. ~ GA AEPA #024-A ~ Natural and Synthetic Surfaces for Sports Fields, Tracks, Courts, Playground & Landscaping Applications ~ Stephenson High School Track Renovation (Not to Exceed $350,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that DeKalb County Board of Education approve the use of the cooperative agreement - GA AEPA #024-A-between DeKalb County School District (“DCSD”) and Hellas Construction for General Contractor Services for the Stephenson High School Track Renovation Project for an amount not to exceed $350,000.
Why: Approval of the use of the Cooperative Agreement through Association of Educational Purchasing Agencies (AEPA) with Hellas Construction, Inc., will fulfill the immediate need to make repairs to the Stephenson High School track. The current athletic track must be renovated to meet the minimum competition standards as required by the Georgia High School Association (GHSA) to host future track and field meets.
Details: The Division of Operations is requesting approval to utilize the cooperative agreement - AEPA #024-A-with Hellas Construction. This agreement is between Cooperative Purchasing Agency (CPA -GA) and Hellas Construction Inc. through the AEPA. The current athletic track at Stephenson High School has required renovation due to pre-mature deterioration and normal wear and tear. Renovation is required to meet minimum GHSA standards for track and field meets. The Association of Educational Purchasing Agency (AEPA) is the Lead Purchasing Agent for the AEPA Member Agencies; CPA, as a member agency, is the awarding agency of contract AEPA#024-A to Hellas Construction, Inc. The solicitation for Natural & Synthetic Surfaces for Sports Fields, Tracks, Courts, Playground & Landscaping Applications was issued August 2, 2023, contract was awarded January 2, 2024, with an effective date of March 1, 2024. The initial contract term is fifteen (15) months with three (3), one (1) year optional renewals. The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used. The initial contract terms for the contract between DCSD and Hellas Construction will be March 1, 2026-February 28, 2027.
Utilizing an approved contractor through the Cooperative Purchasing Agency (CPA) will expedite completion of the project. CPA is a Member Agent of the AEPA in Georgia. The renovation work for this project will be done by Hellas Construction Inc., located at 12000 West Parmer Lane, Austin, TX 78613.
Financial impact: The total budget for this project is allocated from the cost code (100.2600.571500.00011.7520.9990.8013.040.0000 Land Improvement) under the Operations’ Division General Fund Budget in the fixed-price amount of $350,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Keith Ball, Executive Director of Capital Improvement & Facilities, Division of Operations, 678-676-1397
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs