Agenda Item
ix. Ratification ~ Emergency Purchase ~ Capital City Electrical Services ~ Emergency Replacement of Switchgear ~ Druid Hills Middle School (Not to Exceed $276,576)
Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the ratification of the emergency spending amount to Capital City Electrical Services for the replacement of switch gear at Druid Hills MS, not to exceed $276,575.
Why: This request is to acknowledge the ratification of an emergency purchase/repair by Capital City Electrical Services for the replacement of switch gear at Druid Hills Middle School. The emergency repair is to provide electrical power to the school without interruption to school operations and functions.
Details: On Wednesday, February 18, 2026, the main switch gear at Druid Hills Middle School failed. Capital City Electrical Services, an awarded vendor, began work to repair the damage. The main switch gear provides critical electrical power that supports electrical functions, enabling the continuation of school operations without interruption or adverse effect on the school schedule.
An electric power system, a switch gear, is composed of electrical disconnect switches, fuses or circuit breakers used to control, protect and isolate electrical equipment. Switch gear is used both to de-energize equipment to allow work to be done and to clear faults downstream. This type of equipment is directly linked to the reliability of the electricity supply.
Financial impact: The total contract amount for these services in the amount not to exceed $276,575 will be allocated from the General Fund Budget, Deferred Maintenance. (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1463
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
February 20, 2026
Customer: DCS
Contact: Arthur Kinder
Email: arthur_kinder@dekalbschoolsga.org
Phone: (404) 379-2062
Address: 3100 Mt Olive Dr, Decatur, GA. 30033
Re: Druid Hills MS-Emergency Switchgear Replacement
This proposal, including the attached General Terms and Conditions (“Proposal”), is for the labor, parts
and/or materials (“Services”) necessary for Capital City Electrical Services, LLC (“Capital City”) to complete
the following scope of work (“Scope”) that Capital City has proposed at the direction of [DCS] (“Customer”):
Scope of Work
• Responded to emergency call for damaged switchgear
• After trying to get the gear separated and isolated, we energized to determine that the equipment
was too compromised to continue usage
• Demo and properly dispose of the existing switchgear and the attached MCC
• A Lull will be furnished to remove the existing out of the stairwell basement area and get the new
1250lb. (2-section) gear inside safely
• Furnish and install the new 2-section switchgear with all new large breakers for the distribution
side
• Furnish and install line side lead extensions (times 16) to assure the existing wire will reach the
new points of contact inside the new gear
• Furnish and install new sections of wire gutter to protect the existing wire that used to run through
the switchgear to allow passage back to the distribution side
• This is a total turnkey quote
Price for Services (hereinafter “Contract Price”): $276,575
Labor = 240hrs. x 97.5 per hr. EM = $23,400
Material = $253,175
**This is a confidential proposal between Capital City Electrical Services, LLC and (DCS) **
1346 Oakbrook Drive Ste 170A Norcross, GA 30093 770-821-6099 www.ccelect.com
Limitations
• The Contract Price is ONLY for those Services expressly stated in the Scope, and Capital City
shall only furnish those Services to Customer. If Customer requests any changes to the
Services, whether additional Services or reduced Services, or any change in the Scope, all such
changes shall require a written change order (“Change Order”), approved, in writing, by both
Customer and Capital City. VERBAL APPROVALS FOR ANY CHANGES TO THE SCOPE OR ANY
OF THE SERVICES EXPRESSLY STATED THEREIN SHALL NOT BE ACCEPTED OR
ENFORCEABLE. Any additions to the Services expressly stated in the Scope shall be subject
to separate, increased pricing.
• The Contract Price is based on Services furnished during business hours, 9:00 AM to 5:00 PM
Monday through Friday (“Standard Hours”). Any Services requested outside of Standard Hours shall
be subject to separate, increased pricing, and shall require a written Change Order, approved, in
writing by both Customer and Capital City. VERBAL APPROVALS FOR SERVICES OUTSIDE
STANDARD HOURS SHALL NOT BE ACCEPTED OR ENFORCEABLE. The sole exception being in the
event of an emergency, as later defined (“Emergency Services”).
• Emergency Services shall be billed to Customer as an additional charge. Emergency Services
furnished during Standard Hours shall be billed at a two (2) hour minimum for labor, plus the cost
of parts and/or materials. Emergency Services furnished outside of Standard Hours (i.e. nights and
weekends) shall be billed at a three (3) hour minimum for labor, plus the cost of parts and/or
materials. The labor necessary to furnish Emergency Services may vary depending on the type and
severity of emergency. Capital City, in its sole but reasonable discretion, shall determine the number
of employees and/or subcontractors necessary to furnish any Emergency Services.
• Customer is responsible for ensuring Capital City’s employees and subcontractors have access to
the Premises.
Exclusions
• Quote does not cover damage to underground conductors, Branch circuit conductors or panels
downstream.
• Engineered drawings.
• Permits (including permit fees) and changes required by Authorities Having Jurisdiction (AHJ)
• Repairs to sheetrock, walls, or ceilings
• Inspections (including inspection fees)
• This proposal is based on normal soil conditions of 2000/PFS and do not allow, and are not limited
to, the excavation of any unforeseen obstacles such as rock, asphalt, concrete, fluid soil conditions,
buried debris, or excessive mud. Execution of such excavation shall be through a Change Order in
addition to any existing contract or agreement.
The offer of the Contract Price is valid for seven (7) days from the date of this Proposal. This is due
to global manufacturers pricing increases. A deposit of fifty percent (50%) of the Contract Price is required
prior to Capital City furnishing any Service, with the balance due upon completion. The amount of the
deposit shall be $______0________.
1346 Oakbrook Drive Ste 170A Norcross, GA 30093 770-821-6099 www.ccelect.com
All Services shall be completed in a workman like manner and in accordance with state, local and national
codes. All Services shall carry a one (1) year warranty on labor and manufacturer’s warranty on all materials,
excluding lamps.
Payment terms: DUE UPON RECEIPT OF INVOICE.
By your signature below, you are consenting to the Scope and the Services set forth in this Proposal, and
you are further consenting to the Terms and Conditions attached hereto and expressly incorporated into this
Proposal.
Accepted By:
Capital City Electrical Services, LLC Signature: ________________________________
PO#__________________________________________
Chris Wells 02/20/26 Printed Name: ___________________________________
Senior Account Manager/Estimator Title: ____________________________________________
Date:_____________________________________________
1346 Oakbrook Drive Ste 170A Norcross, GA 30093 770-821-6099 www.ccelect.com