Agenda Item
viii. Ratification ~ Emergency Purchase ~ K.E.G. Plumbing and Mechanical, Inc. ~ Emergency Sinkhole Repair (Not to Exceed $992,000)
Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the ratification of the emergency spend amount to K.E.G. Plumbing & Mechanical, Inc. for emergency repair of the sinkhole at the Administrative Instructional Complex (AIC) at an amount not to exceed $992,000.
Why: This request is to acknowledge the ratification of an emergency purchase/repair by K.E.G. Plumbing & Mechanical, Inc for the sinkhole at AIC.
Details: On Tuesday, June 10, 2025, a sinkhole began to form at AIC. K.E.G. Plumbing & Mechanical, Inc., an awarded vendor under ITB No. 20-752-037, began work to repair the damage. This was declared an Emergency Repair.
The work was completed in four (4) phases:
Phase 1 Emergency Response and Site Access Scope: Reopening of the site entrance - Completed: Week of June 30, 2025.
Phase 2. Transmission Vault Installation Activity: Delivery and installation of the new engineered transmission vault - Completed: July 18, 2025.
Phase 3. Surface Restoration and Site Finishing - Start Date: August 1, 2025.
Scope: Asphalt capping. Installation of curb, gutter, and sidewalks Final grading and landscaping. General site restoration and cleanup.
Phase 4. Pond Rehabilitation and Fence Replacement Timeline: August 2025 through September 2025. Scope: Restoration of the pond area and replacement of all impacted fencing. Final Project Completion Date: September 2025.
Financial impact: The total contract amount for these services in the amount not to exceed $992,000 will be allocated from the General Fund Budget, Deferred Maintenance
(100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Ratification of Emergency Purchase/Repair
K.E.G. Plumbing – Plumbing Contractor Services
Administrative Instruction Complex (AIC) Sinkhole
Scope:
Emergency Purchase/repair – AIC Sinkhole -ITB RFP 24-551 Plumbing Contractor
Services – K.E.G. Plumbing & Mechanical, Inc.
Additional information can be found in the following documents:
• DCSD -AIC – Report II
• Invoice – First
• Invoice - Final
Background
On Tuesday, June 10, 2025, a sinkhole began to form at AIC. K.E.G. Plumbing &
Mechanical, Inc., an awarded vendor under ITB No. 20-752-037, began work to
repair the damage. This was declared an Emergency Repair.
The work was completed in four (4) phases:
• Phase 1 Emergency Response and Site Access Scope: Reopening of the site
entrance -Completed: Week of June 30, 2025.
• Phase 2. Transmission Vault Installation Activity: Delivery and installation of
the new engineered transmission vault- Completed: July 18, 2025.
• Phase 3. Surface Restoration and Site Finishing
Start Date: August 1, 2025.
Scope: Asphalt capping Installation of curb, gutter, and sidewalks Final grading
and landscaping General site restoration and cleanup.
• Phase 4. Pond Rehabilitation and Fence Replacement Timeline: August 2025
through September 2025. Scope: Restoration of the pond area and
replacement of all impacted fencing. Final Project Completion Date: September
2025.
Authorization under Board Policy: DJE, Exception to Competitive Selection -
Emergency Purchase
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z
2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGjE
afuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false
K.E.G. Plumbing is one of the vendors awarded a contract under ITB No. 20-752-037.
The award was approved on December 7, 2020, by the Board. The most current
renewal was approved by the Board, at its business meeting on Monday, February
10, 2025. This emergency purchase has met the requirements of Board Policy DJE
Purchasing, Exception to Competitive Selection -Emergency Purchase -DJE III
(D)(3)(a)