Agenda Item
viii. Ratification ~ Emergency Purchase ~ K.E.G. Plumbing and Mechanical, Inc. ~ Emergency Sinkhole Repair (Not to Exceed $992,000)
Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the ratification of the emergency spend amount to K.E.G. Plumbing & Mechanical, Inc. for emergency repair of the sinkhole at the Administrative Instructional Complex (AIC) at an amount not to exceed $992,000.
Why: This request is to acknowledge the ratification of an emergency purchase/repair by K.E.G. Plumbing & Mechanical, Inc for the sinkhole at AIC.
Details: On Tuesday, June 10, 2025, a sinkhole began to form at AIC. K.E.G. Plumbing & Mechanical, Inc., an awarded vendor under ITB No. 20-752-037, began work to repair the damage. This was declared an Emergency Repair.
The work was completed in four (4) phases:
Phase 1 Emergency Response and Site Access Scope: Reopening of the site entrance - Completed: Week of June 30, 2025.
Phase 2. Transmission Vault Installation Activity: Delivery and installation of the new engineered transmission vault - Completed: July 18, 2025.
Phase 3. Surface Restoration and Site Finishing - Start Date: August 1, 2025.
Scope: Asphalt capping. Installation of curb, gutter, and sidewalks Final grading and landscaping. General site restoration and cleanup.
Phase 4. Pond Rehabilitation and Fence Replacement Timeline: August 2025 through September 2025. Scope: Restoration of the pond area and replacement of all impacted fencing. Final Project Completion Date: September 2025.
Financial impact: The total contract amount for these services in the amount not to exceed $992,000 will be allocated from the General Fund Budget, Deferred Maintenance
(100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
63 Duncan Cir
Hiram, GA 30141
770-445-2224
Bill To
Invoice 1757 Aug 21, 2025
Dekalb County Schools System
Payment Terms Net 30
1780 Montreal Road
Tucker, GA 30084
Total Due $642,000.00
Due Date Sep 20, 2025
CUSTOMER NAME PROPERTY NAME PROPERTY ADDRESS
Dekalb County Schools System AIC - Administrative and Instructional Complex 1701 Mountain Industrial Blvd
Stone Mountain, GA 30083
AUTHORIZED BY CUSTOMER WO NTE
Invoice Summary
Project Budget and Timeline Summary
Total Budget $992,000.00
This billing is for completed work in Phase 1
Project Phases and Key Milestones
1. Emergency Response and Site Access
Scope: Reopening of the site entrance
Estimated Completion: Week of June 30, 2025
2. Transmission Vault Installation
Activity: Delivery and installation of the new engineered transmission vault
Estimated Completion: July 18, 2025
3. Surface Restoration and Site Finishing
Start Date: August 1, 2025
Scope:
Asphalt capping
Installation of curb, gutter, and sidewalks
Final grading and landscaping
General site restoration and cleanup
4. Pond Rehabilitation and Fence Replacement
Timeline: August through September 2025
Scope: Restoration of the pond area and replacement of all impacted fencing
Final Project Completion
Target Date: September 2025
Exclusions: This estimate does not include potential environmental downstream clean-up costs, which remain undetermined at this time
PAID $350000.00 CHECK 26500007
Discounts & Fees
Date Item Name Description Quantity Unit Price Price Subtotal
Aug 21, 2025 QUOTED WORK QUOTED WORK - AIC Balance 1 $642,000.00 $642,000.00
1 $642,000.00
Invoice 1757 - Page 1 of 2
Subtotal $0.00
Service Fees $642,000.00
Discount $0.00
Subtotal After Discount/Fees $642,000.00
Total $642,000.00
Amount Paid $0.00
Balance $642,000.00
Terms of Service
A finance charge of 5% per month will be charged on all invoices over 15 days old.
Invoice 1757 - Page 2 of 2