Agenda Item
viii. Ratification ~ Emergency Purchase ~ K.E.G. Plumbing and Mechanical, Inc. ~ Emergency Sinkhole Repair (Not to Exceed $992,000)
Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the ratification of the emergency spend amount to K.E.G. Plumbing & Mechanical, Inc. for emergency repair of the sinkhole at the Administrative Instructional Complex (AIC) at an amount not to exceed $992,000.
Why: This request is to acknowledge the ratification of an emergency purchase/repair by K.E.G. Plumbing & Mechanical, Inc for the sinkhole at AIC.
Details: On Tuesday, June 10, 2025, a sinkhole began to form at AIC. K.E.G. Plumbing & Mechanical, Inc., an awarded vendor under ITB No. 20-752-037, began work to repair the damage. This was declared an Emergency Repair.
The work was completed in four (4) phases:
Phase 1 Emergency Response and Site Access Scope: Reopening of the site entrance - Completed: Week of June 30, 2025.
Phase 2. Transmission Vault Installation Activity: Delivery and installation of the new engineered transmission vault - Completed: July 18, 2025.
Phase 3. Surface Restoration and Site Finishing - Start Date: August 1, 2025.
Scope: Asphalt capping. Installation of curb, gutter, and sidewalks Final grading and landscaping. General site restoration and cleanup.
Phase 4. Pond Rehabilitation and Fence Replacement Timeline: August 2025 through September 2025. Scope: Restoration of the pond area and replacement of all impacted fencing. Final Project Completion Date: September 2025.
Financial impact: The total contract amount for these services in the amount not to exceed $992,000 will be allocated from the General Fund Budget, Deferred Maintenance
(100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
63 Duncan Cir
Hiram, GA 30141
770-445-2224
Bill To
Invoice 1520 Jun 26, 2025
Dekalb County Schools System Job Number 1339
1780 Montreal Road
Payment Terms Net 30
Tucker, GA 30084 USA
Total Due $350,000.00
Due Date Jul 26, 2025
CUSTOMER NAME PROPERTY NAME PROPERTY ADDRESS
Dekalb County Schools System AIC - Administrative and Instructional Complex 1701 Mountain Industrial Blvd
Stone Mountain, GA 30083
AUTHORIZED BY CUSTOMER WO NTE
Bobby Moncrief
Invoice Summary
Project Budget and Timeline Summary
Total Estimated Budget
Estimated Range: $875,000 – $950,000
This billing is for completed work in Phase 1
Project Phases and Key Milestones
1. Emergency Response and Site Access
Scope: Reopening of the site entrance
Estimated Completion: Week of June 30, 2025
2. Transmission Vault Installation
Activity: Delivery and installation of the new engineered transmission vault
Estimated Completion: July 18, 2025
3. Surface Restoration and Site Finishing
Start Date: August 1, 2025
Scope:
Asphalt capping
Installation of curb, gutter, and sidewalks
Final grading and landscaping
General site restoration and cleanup
4. Pond Rehabilitation and Fence Replacement
Timeline: August through September 2025
Scope: Restoration of the pond area and replacement of all impacted fencing
Final Project Completion
Target Date: September 2025
Exclusions: This estimate does not include potential environmental downstream clean-up costs, which remain undetermined at this time.
Parts & Materials
Description Price Subtotal
QUOTED WORK $350,000.00
Invoice 1520 - Page 1 of 2
Subtotal $350,000.00
Service Fees $0.00
Discount $0.00
Subtotal After Discount/Fees $350,000.00
Total $350,000.00
Amount Paid $0.00
Balance $350,000.00
Terms of Service
A finance charge of 5% per month will be charged on all invoices over 15 days old.
Invoice 1520 - Page 2 of 2