Agenda Item
iv. Contract Renewal ~ ITB 24-28 (2 of 4 Renewal) ~ School Nutrition Fluid Milk Products to New Dairy of Kentucky, LLC (d/b/a Borden Dairy) (Not to Exceed $5,444,315 for SY 26-27)
Summary: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-28 for School Nutrition Fluid Milk Products to Fresh Produce to New Dairy of Kentucky, LLC (d/b/a Borden Dairy), not to exceed $5,444,315. This request renews the contract award for an additional one (1) year term effective July 1, 2026 through June 30, 2027.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: The contract award of ITB 24-28 was initially approved by the Board on June 10, 2024. The award is an initial one (1) year base year with four (4), one (1) year renewal options.
School Nutrition Services (SNS) requests to renew contract of Bid 24-28 for an additional year with the same terms and conditions as the original bid requirements. The renewal is effective July 1, 2026 through June 30, 2027. This request is the second of four (#2 of 4) optional one (1) year renewals allowed.
Fluid Milk provided by New Dairy of Kentucky, LLC (d/b/a Borden Dairy), is delivered by the vendor to the schools.
New Dairy of Kentucky, LLC (d/b/a Borden Dairy)
221 W Hwy 80
London, KY 40741
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $5,444,315.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mrs. Condus Shuman, Director of School Nutrition Services, Division of Finance, 678.676.1772
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal
ITB 24-28 School Nutrition Fluid Milk Products
Scope: Contract Renewal - School Nutrition Fluid Milk Products - ITB
24-28 for SY26-27 to New Dairy of Kentucky, LLC (d/b/a Borden
Dairy).
Contract Term:
This is a contract with an initial one (1) year term of July 1, 2024, through
June 30, 2025, with four (4), one (1) year renewal options through June 30,
2029, subject to Board approval on an annual basis.
This request is the second of four (#2 of 4) renewal options.
Solicitation Process:
ITB 24-28 was competitively solicited through the Purchasing Department on
Purchasing Department on February 8, 2024. through the State of GA
Procurement Registry. Three (3) vendors responded to
the solicitation and all three bids were deemed responsive to requirements
of the solicitation by the Purchasing Department. School Nutrition Services
evaluation panel selected New Dairy of Kentucky, LLC (d/b/a Borden
Dairy) as the most responsive and responsible bidder.
Award Process:
On June 10, 2024, The Board awarded the contract for ITB 24-28 School
Nutrition Fluid Milk Products to New Dairy of Kentucky, LLC (d/b/a
Borden Dairy) based on the recommendation.