Agenda Item
iii. Contract Renewal ~ ITB 24-25 (2 of 4 Renewal) ~ School Nutrition Cold Storage Services to Boulevard Cold Storage (The Waken Meat Company) (Not to Exceed $300,000 for SY 26-27)
Summary: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education approve the contract renewal of ITB 24-25 for School Nutrition Cold Storage Services to Boulevard Cold Storage (The Waken Meat Company), not to exceed $300,000. This request renews the contract award for an additional one (1) year term effective July 1, 2026, through June 30, 2027.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: The contract award of ITB 24-25 was initially approved by the Board on June 10, 2024. The award is an initial one (1) year base year with four (4), one (1) year renewal options.
School Nutrition Services (SNS) requests to renew contract of ITB 24-25 for an additional year with the same terms and conditions as the original bid requirements. The renewal is effective July 1, 2026 through June 30, 2027. This request is the second of four (#2 of 4) optional one (1) year renewals allowed.
Products stored at Boulevard Cold Storage facility are shipped to the facility from School Nutrition frozen food vendors’ locations. The food is received and stored in Boulevard’s cold storage, and delivered daily to weekly to schools by DCSD drivers.
Boulevard Cold Storage (The Waken Meat Company)
100 Metcalf Rd Extension
Forest Park, GA 30297
Financial impact: Funds will be paid from GL account 622.3100.544100.00062.8200.9990.8015.040.0000 in the amount not to exceed $300,000.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678. 676.0270
Mrs. Condus Shuman, Director of School Nutrition Services, Division of Finance, 678.676.1772
Effective: Upon Board approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal
ITB 24-25 School Nutrition Cold Storage Services
Scope: Contract Renewal - School Nutrition Cold Storage Services -
ITB 24-25 for SY26-27 to Boulevard Cold Storage (The Waken Meat
Company)
Contract Term:
This is a contract with an initial one (1) year term of July 1, 2024, through
June 30, 2025, with four (4), one (1) year renewal options through June 30,
2029, subject to Board approval on an annual basis.
This request is the second of four (#2 of 4) renewal options.
Solicitation Process:
ITB 24-25 was competitively solicited through the Purchasing Department on
February 8, 2024. One (1) vendor responded to the solicitation and was
deemed responsive to requirements of the solicitation by the Purchasing
Department. School Nutrition Services evaluation panel selected Boulevard
Cold Storage (The Waken Meat Company) as the sole responsive and
responsible bidder.
Award Process:
On June 10, 2024, the Board awarded the contract for ITB 24-25 to
Boulevard Cold Storage (The Waken Meat Company) based on the
recommendation.