Agenda Item
ii. Contract Renewal ~ ITB 24-19 (2 of 4 Renewal) ~ School Nutrition Paper Products to Southeastern Paper Group, LLC (Not to Exceed $3,863,940 for SY 26-27)
Summary: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-19 for School Nutrition Paper Products to Southeastern Paper Group, LLC, not to exceed $3,863,940. This request renews the contract award for an additional one (1) year term effective July 1, 2026, through June 30, 2027.
Why: To ensure DeKalb County School District (DCSD) School Nutrition Services (SNS) has appropriate portion containers and paper products to meet nutrition standards for federal reimbursable meals.
Details: The contract award of ITB 24-19 was initially approved by the Board on July 8, 2024. The award is an initial one (1) year base year with four (4), one (1) year renewal options.
School Nutrition Services (SNS) requests to renew contract of ITB 24-19 for an additional year with the same terms and conditions as the original bid requirements. The renewal is effective July 1, 2026 through June 30, 2027. This request is the second of four (#2 of 4) optional one (1) year renewals allowed.
Paper products provided by Southeastern Paper Group, LLC are delivered by the vendor to the schools.
Southeastern Paper Group, LLC
50 Old Blackstock Road
Spartanburg, SC, 29301
Financial impact: Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000 in the amount not to exceed $3,863,940.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678. 676.0270
Mrs. Condus Shuman, Director of School Nutrition Services, Division of Finance, 678.676.1772
Effective: Upon Board approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal
ITB 24-17 School Nutrition Fresh Produce
Scope: Contract Renewal - School Nutrition Fresh Produce - ITB 24-
17 for SY26-27 to Royal Food Service
Contract Term:
This is a contract with an initial one (1) year term of July 1, 2024, through
June 30, 2025, with four (4), one (1) year renewal options through June 30,
2029, subject to Board approval on an annual basis.
This request is the second of four (#2 of 4) renewal options.
Solicitation Process:
ITB 24-17 was competitively solicited through the Purchasing Department on
February 29, 2024. One (1) vendor responded to the solicitation and was
deemed responsive to requirements of the solicitation by the Purchasing
Department. School Nutrition Services evaluation panel selected Royal Food
Service as the sole responsive and responsible bidder.
Award Process:
On June 10, 2024, the Board awarded the contract for ITB 24-17 to Royal
Food Service based on the recommendation.