SSE 2025 Proposal Form- Cedar Grove Middle School Sourcewell

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Agenda Item

vi. Contract ~ Cooperative Agreement ~ Sourcewell RFP #081523 ~ Hussey Seating Corporation ~ Southeastern Surfaces & Equipment, Inc. (SSE) ~ Authorized Reseller ~ Bleacher Replacement Installation ~ Cedar Grove Middle School, Stone Mountain High School, and Clarkston High School (Not to Exceed $1,000,000) ~ Updated 3.5.2026

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the use of the Sourcewell RFP #081523 Cooperative Agreement contract between DeKalb County School District (“DCSD”) and Hussey Seating Corporation, where their exclusive dealer, Southeastern Surfaces & Equipment, Inc. (SSE) will provide gymnasium bleacher replacement and installation services, district-wide, in an amount not to exceed $1,000,000 at the following schools:

Cedar Grove Middle School
Stone Mountain High School
Clarkston High School
Why: The DeKalb County School District has an ongoing need to replace aging gymnasium bleacher systems that have exceeded their useful life and no longer meet current safety and ADA compliance standards.

The Board previously approved the use of Sourcewell RFP #081523 for district-wide bleacher replacement with a not-to-exceed $2,000,000, establishing the cooperative procurement method, vendor authorization, and pricing structure.

This agenda item ensures compliance with Board Policy DJE-D(IV)(B)(2) Exceptions for Competitive Selection - Required Levels of Approval, which requires Board approval for individual purchases or contracts exceeding $100,000, while continuing implementation of the already approved district-wide bleacher replacement program.
Details: DCSD will continue to utilize Sourcewell Contract #081523-HSC for the purchase and installation of gymnasium bleachers. Southeastern Surfaces & Equipment, Inc. (SSE) is the exclusive authorized dealer for Hussey Seating Corporation in the State of Georgia and will provide turnkey installation services at cooperative pricing. This Sourcewell contract was previously approved during the September 8, 2025, Board meeting.

The work will be executed under Purchase Order #26013193, which authorizes district-wide gym bleacher replacement and installation services. The bleacher systems will include enhanced safety and accessibility features, including but not limited to:

ADA-compliant access
Upgraded deck systems
Self-storing rails
Intermediate steps
Pendant control operation

The DeKalb County School District’s Master Services Agreement will be used.
Financial impact: The contract amount for the gymnasium bleacher replacement is not to exceed $1,000,000.

Funds will be allocated from the cost code: (100.2600.543013.00011.7520.9990.8013.040.0000), General Fund Budget - Deferred Maintenance.

Cedar Grove Middle School - $270,527.49
Stone Mountain High School - $302,219.78
Clarkston High School- $272,426.29

All expenditures remain within the not-to-exceed approved PO No 26013193 of $1,000,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director, Facilities Management, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Pending Approval by the Office of Legal Affairs
                                                               Florida State Certified M/WBE
                                                 Florida State Certified General Contractor – CGC 012423

                                                 PROPOSAL
TO: Dekalb County School District                                    DATE: 12/15/2025


Attn: Luis Montanez
PROJECT:        Cedar Grove Middle School

We are pleased to quote seating based on Sourcewell National Contract #081523-HSC
Dekalb County Sourcewell Member #12268



Model: Maxam
Net Seat: 1368
Stand Type: Wall attached
Seat Type: Courtside 10”. Manufacturer’s standard polymer
Row Rise: 9 5/8”
Tiers: 14 both banks
Bank Length: 90’ both banks
Bank Length with End Rails: 92’
Operation: Pendant Control
Rails: End rails-self storing both hands. P-rails starting on tier 2. Finish 983 black
Deck: Plywood with clear coat top side only
Accessories: Intermediate steps, flex rows, hinged front aisle steps
Includes: State of Georgia Engineering stamp
Includes: Tear out and disposal of existing bleachers



Total Delivered and Installed …………………..…………..…$267,849.00

Add cost for P&P Bond: Add Cost: $2,678.49
Total Cost including P&P Bond……$270,527.49


                                                                Notes:
            •    We accept Visa, Master Card and American Express. Payments made using an American Express card will require an additional
                 fee of 2.5%.
            •    Sales/Use taxes are EXCLUDED in above bid amount.
            •    Payment and Performance Bonds are NOT INCLUDED in the above price. Add 1% for our standard bond form. If alternate bond
                 forms are required there may be an additional cost and the forms will be subject to approval by our bonding company.
            •    Removal and disposal of existing equipment or materials is INCLUDED.
            •    Materials stored at owner or GC’s request will incur storage fees and handling charges.
            •    All electrical service requirements, including conduit, wiring and/or final hook which may be required shall be provided by
                 electrical subcontractor.
            •    Hoisting for non-ground floor access, unless specifically indicated above is not included.
            •    Permits, if required, are not included and shall be provided by others at others expense.

                          P.O. Box 602 ● 569 Canal Street ● New Smyrna Beach ● Florida ● 32170
                                       Phone: (386) 428-8875 ● Fax: (386) 428-8767
                                            www.sseteam.com
                                                     Florida State Certified M/WBE
                                       Florida State Certified General Contractor – CGC 012423
•   Athletic Equipment – We exclude all overhead support beams. Cradles, other accessories (i.e. height adjusters, safe straps,
    etc.), shot clocks, or finish painting are not included unless specifically indicated above.
•   Audience Seating – Aisle lights, “special/custom/designer” (other than standard) fabrics, flooring finishes, other accessories
    (i.e. Tablet arms, donor plates, etc.), loose seating (i.e. folding chairs), or finished caps for floor anchors are not included unless
    specifically indicated above.
•   Exterior Grandstands – All site work including clearing, grading or leveling is excluded. Concrete slabs which may be required
    beneath the grandstands are not included.
•   Flooring -- Concrete slab must be level to 1/8” in a 10’ radius and dry to 4.5# per 1,000 Sq.Ft. as tested by Calcium Chloride dry
    crystal testing methods. All slab prep work, including leveling, and associated cost is by others. Moisture test results must be
    provided to SSE prior to scheduling of crew to jobsite by others and at others expense. Thresholds, reducers, base and
    removal/reinstallation of anything on the floor (i.e. bleachers or floor inserts) which may be required are excluded unless
    specifically included above.
          o    For Wood flooring contracts only; GC shall provide subcontractor with electrical service for floor sanders – 208
               v./3phase/100 amps.
          o    For Synthetic flooring contracts only; No concrete sealers or curing compounds are to be applied or mixed with the
               subfloors.
•   Operable Partitions – GC to provide pre-punched overhead support beams to support the operable partitions. Sway bracing,
    sound plenums, blocking at wall and jamb, lock cylinders, pass doors, pocket doors, other accessories (i.e. marker boards) , or
    caulking are not included unless specifically indicated above.
•   Telescopic Bleachers – All electrical connections including manual disconnect shall be provided by electrical subcontractor.
•   This quotation is good for 60 days and subject to delivery and installation in six months.




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              P.O. Box 602 ● 569 Canal Street ● New Smyrna Beach ● Florida ● 32170
                           Phone: (386) 428-8875 ● Fax: (386) 428-8767
                                www.sseteam.com