Agenda Item
v. Contract Renewal ~ Supplemental Custodial Services ~ RFP 24-557 ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc., ~ Contract Renewal (2 of 4) (Not to Exceed $12,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the (2 of 4) contract renewals for RFP 24-557 Supplemental Custodial Services in the amount not to exceed $12,000,000 to:
KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Why: This request is a contract renewal for KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc to establish a pool of qualified contractors that will provide Supplemental Custodial Services throughout DeKalb County School District (“DCSD”) for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner. This request extends the agreement for the above captioned vendors for an additional year.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc., as the most responsive and responsible offeror to provide supplemental custodial services district-wide on an as needed basis.
This recommendation is for the (2 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $12,000,000 will be allocated from the General Fund Budget, Deferred Maintenance cost code (100-2600-541000-00011-7520-9990-8013-040-0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
RFP 24-557 - Supplemental Custodial Services
Contract Renewal (#2 of 4)
Scope:
Approval of Renewal of award RFP 24-557 - Supplemental Custodial Services -
KleanPro Facility Services, LLC, Building Maintenance Services, Inc., Ameri-
can Facility Services, Inc. and Pinnacle Maintenance Services Inc.
Additional information regarding as-needed supplemental custodial services can be
found in the following document:
• Solicitation documents
• Owner’s Criteria and Narrative Scope of Work
Contract/Renewal Term:
The DeKalb County School District Board of Education (“the Board”) approved the
award for an initial one (1) year term with four (4), one (1) year options to renew
subject to Board approval on an annual basis.
The renewals terms are as follows:
• Contract Year 3, Renewal #2 (2 of 4) Not to Exceed $12,000,000, as fol-
lows:
o KleanPro Facility Services LLC
o Building Maintenance Services, Inc.
o American Facility Services, Inc.
o Pinnacle Maintenance Services Inc.
This current agenda item seeks the Board of Education approval for the
second of four (#2 of 4) one (1) year award renewal options.
Award Process
On May 13, 2024, the Board of Education approved the award of RFP 24-557 to
KleanPro Facility Services, LLC, Building Maintenance Services, Inc.,
American Facility Services, In. and Pinnacle Maintenance Services, Inc as the
most responsive and responsible offerors to provide supplemental custodial services
to DCSD on an as-needed basis, for an initial one (1) year with four (4) one-year
options to renew subject to Board approval on an annual basis.