Agenda Item
v. Contract Renewal ~ Supplemental Custodial Services ~ RFP 24-557 ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc., ~ Contract Renewal (2 of 4) (Not to Exceed $12,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the (2 of 4) contract renewals for RFP 24-557 Supplemental Custodial Services in the amount not to exceed $12,000,000 to:
KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Why: This request is a contract renewal for KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc to establish a pool of qualified contractors that will provide Supplemental Custodial Services throughout DeKalb County School District (“DCSD”) for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner. This request extends the agreement for the above captioned vendors for an additional year.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc., as the most responsive and responsible offeror to provide supplemental custodial services district-wide on an as needed basis.
This recommendation is for the (2 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $12,000,000 will be allocated from the General Fund Budget, Deferred Maintenance cost code (100-2600-541000-00011-7520-9990-8013-040-0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 01/15/2026
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE
AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE
ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED,
subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does
not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT NAME:
PAYCHEX INSURANCE AGENCY INC
PHONE (800) 472-0072 FAX (585) 389-7894
76210755 (A/C, No, Ext): (A/C, No):
225 KENNETH DR STE 110
E-MAIL ADDRESS:
ROCHESTER NY 14623
INSURER(S) AFFORDING COVERAGE NAIC#
INSURER A : Hartford Fire and Its P&C Affiliates 00914
INSURED INSURER B :
KLEANPRO FACILITY SERVICES LLC INSURER C :
3 DUNWOODY PARK STE 121
INSURER D :
ATLANTA GA 30338-6709
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
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TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP
TYPE OF INSURANCE LIMITS
LTR INSR WVD (MM/DD/YYYY) (MM/DD/Y YYY)
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE
CLAIMS-MADE OCCUR DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)
PERSONAL & ADV INJURY
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE
PRO- LOC
POLICY PRODUCTS - COMP/OP AGG
JECT
OTHER:
COMBINED SINGLE LIMIT
AUTOMOBILE LIABILITY
(Ea accident)
ANY AUTO BODILY INJURY (Per person)
ALL OWNED SCHEDULED
BODILY INJURY (Per accident)
AUTOS AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS AUTOS (Per accident)
OCCUR EACH OCCURRENCE
UMBRELLA LIAB
EXCESS LIAB CLAIMS-
AGGREGATE
MADE
DED RETENTION $
WORKERS COMPENSATION PER OTH-
X
AND EMPLOYERS' LIABILITY STATUTE ER
ANY Y/N E.L. EACH ACCIDENT $500,000
PROPRIETOR/PARTNER/EXECUTIVE
A N/ A 76 WEG BK9LN7 10/01/2025 10/01/2026 E.L. DISEASE -EA EMPLOYEE $500,000
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under E.L. DISEASE - POLICY LIMIT $500,000
DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Those usual to the Insured's Operations.
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