Agenda Item
v. Contract Renewal ~ Supplemental Custodial Services ~ RFP 24-557 ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc., ~ Contract Renewal (2 of 4) (Not to Exceed $12,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the (2 of 4) contract renewals for RFP 24-557 Supplemental Custodial Services in the amount not to exceed $12,000,000 to:
KleanPro Facility Services LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Why: This request is a contract renewal for KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc to establish a pool of qualified contractors that will provide Supplemental Custodial Services throughout DeKalb County School District (“DCSD”) for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner. This request extends the agreement for the above captioned vendors for an additional year.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc., as the most responsive and responsible offeror to provide supplemental custodial services district-wide on an as needed basis.
This recommendation is for the (2 of 4) one (1) year contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $12,000,000 will be allocated from the General Fund Budget, Deferred Maintenance cost code (100-2600-541000-00011-7520-9990-8013-040-0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
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CONTACT
PRODUCER
NAME: Paychex Insurance Agency, Inc.
PAYCHEX INSURANCE AGENCY, INC. PHONE FAX
(A/C, No, Ext): 877-266-6850 (A/C, No):
225 KENNETH DRIVE E-MAIL
ADDRESS: FlexCerts@paychex.com
ROCHESTER, NY 14623
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : NorGUARD Insurance Company 31470
INSURED INSURER B :
PINNACLE MAINTENANCE SERVICES INC INSURER C :
5758 HARRISON AVE UNIT A
INSURER D :
AUSTELL, GA 30106
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
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INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRO-
POLICY JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
PER OTH-
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
✘ STATUTE ER
Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
A OFFICER/MEMBER EXCLUDED? Y NA N PIWC668810 04/04/2025 04/04/2026
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
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DeKalb County School District
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