Agenda Item
iv. Work Order ~ Georgia Power Company ~ Lighting Services -Georgia Power Company MSA Energy-Related Equipment Sale and Installation ~ Phase I Interior Lighting Package (Not to Exceed $2,872,951)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the work order to Georgia Power Company under the Georgia Power Company’s Master Service Agreement for Energy Conservation Measures for the Phase 1 Interior LED Lighting Upgrade, not to exceed $2,872,951.
Why: Approval of the Work Order will allow Georgia Power to upgrade interior lighting at the schools identified in Phase 1 of the Energy Conservation Services Agreement- Lighting Survey, in the effort to upgrade the necessary lighting in classrooms and spaces within the schools.
Details: At its business meeting on Monday, May 12, 2025, the Board approved DeKalb County School District’s (DCSD) participation in Georgia Power’s Energy Conservation Measure Service utilizing the Savannah-Chatham County Public School System (SCCPSS) Request for Proposal (“RFP”) C21-03. The partnership with Georgia Power has allowed DCSD to use the Energy Conservation Service Agreement to obtain the services of upgrading LED lights within our schools. The approved work order will be used under the Master Services Agreement for Energy-Related Equipment Sale and Installation.
Phase 1 Schools:
Bob Mathis Elementary
Browns Mill Elementary
Chapel Hill Elementary
Columbia Elementary
Stephenson Elementary
Princeton Elementary
Rock Chapel Elementary
Shadow Rock Elementary
Wadsworth Magnet at Knollwood ES
Huntley Hills Elementary
Stone Mountain Elementary
Marbut Elementary
Montgomery Elementary
Lithonia Middle
Woodward Elementary
Redan High
Redan Middle
Snapfinger Elementary
Sustainability: Benefits to upgrading to LED Lights
The schools identified in Phase 1 of the Lighting Survey Audit were selected as these schools currently utilize T12 Fluorescent bulbs. The production of T12 bulbs has been phased out due to federal energy efficiency regulations favoring T5s and LED lighting. For the District, T12s are essentially discontinued, and will be replaced with more modern, efficient LED lighting.
Details on T12 Fluorescent Bulbs:
Federal Ban (2012): The U.S. Department of Energy (DOE) mandated an end to the production and import of most T12 lamps and magnetic ballasts, citing energy inefficiency.
Energy Efficiency: T12s are outdated; T8, T5, and especially LEDs offer better performance, lower energy use, and less heat.
State-Level Bans: Several states (like CA, OR, WA, NJ, etc.) have enacted their own bans on the sale of fluorescent lighting, accelerating the transition away from T12s and other types.
Supply Issues: Because manufacturing stopped, finding new T12 bulbs, starters, and ballasts has become difficult and expensive, with prices often tripling.
Replacement Focus: The industry is focused on retrofitting T12 fixtures to use LED tubes, which offer significant long-term savings.
The Division of Operations recognized the need to upgrade all rooms and spaces within our schools to LED lighting. This is in alignment with DCSD Board Policy EBL - Environmental Programs, adopted 07/14/2008, that calls for a comprehensive Lighting Energy Audit and subsequent implementation of a conservation and improvement plan.
Financial impact: The total budget of $2,872,951 for this project is allocated from the cost code (100.2600.543009.00011.7520.9990.8013.040.0000) under the Division of Operations General Fund Budget.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans G. Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Work Order~ Georgia Power Company ~ Lighting Services -Georgia Power
Company MSA Energy-Related Equipment Sale and Installation~ Phase I
Interior Lighting Package
Scope
Work Order approval - under Georgia Power Company’s Master Services Agreement
for Energy-Related Equipment Sale and Installation Energy Conservation Service
Agreement for the Phase 1 Interior LED Lighting Upgrade).
Contract Term:
The Work Order is issued pursuant to and under the above-referenced Master
Agreement for Energy-Related Equipment Sale and Installation between
GPC and Customer (“Agreement”). The Work Order will be governed by and
subject to the terms and conditions of the Agreement, except as expressly stated in
accordance with the Agreement and any supplemental provisions set forth in this
Work Order or its exhibits.
The Work Order is effective Board upon approval and full execution of the document.
Background
On Monday, May 12, 2025, the DeKalb Board of Education approved DeKalb County
School District’s participation in Georgia Power’s Energy Conservation Measure
Service utilizing the Savannah-Chatham County Public School System (SCCPSS) RFP
C21-03.
The partnership with Georgia Power has allowed the District to use the Energy
Conservation Service Agreement to obtain the services of upgrading LED lights within
our schools.
The Division of Operations recognized the need to upgrade all rooms and spaces
within our schools to LED lighting. This is in alignment with DCSD Board Policy EBL –
Environmental Programs, adopted 07/14/2008, that calls for a comprehensive
Lighting Energy Audit and subsequent implementation of a conservation and
improvement plan.
After participating in the Conservation Energy Measures Program, comprehensive
energy audits were conducted, and the following schools were identified and listed in
Phase 1:
• Bob Mathis Elementary • Huntley Hills Elementary
• Browns Mill Elementary • Stone Mountain Elementary
• Chapel Hill Elementary • Marbut Elementary
• Columbia Elementary • Montgomery Elementary
• Stephenson Elementary • Lithonia Middle
• Princeton Elementary • Woodward Elementary
• Rock Chapel Elementary • Redan High
• Shadow Rock Elementary • Redan Middle
• Wadsworth Magnet at Knollwood ES • Snapfinger Elementary