Agenda Item
iii. Contract Renewal ~ RFP 24-551 Painting Services ~ A & D Painting Services, Inc., Intercontinental Commercial Services, Inc., Ideas Painting, LLC, Brad Construction Company II, LLC. (Renewal # 2 of 4) (Not to Exceed $2,500,000)
Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the second of (2 of 4) contract renewals for RFP 24-551 painting services in the amount not to exceed $2,500,000 to:
A & D Painting, Inc.
Intercontinental Commercial Services, Inc.
Ideas Painting LLC
Brad Construction Company II, LLC
Why: This request is for contract renewal to provide district wide painting services on an as-needed basis, for Facilities Maintenance and E-SPLOST Capital Improvement projects. It ensures schools and facilities remain safe, clean, and welcoming environments in a timely and cost-effective manner. These services are critical to the success of facility modernization and routine upkeep district wide.
Details: On February 12, 2024, the Board approved the contract award of RFP 24-551 Painting Services to A & D Painting Services, Inc., Intercontinental Commercial Services, Inc., Ideas Painting, LLC, Brad Construction Company II, LLC.
Painting contractors provide interior and exterior painting services including surface preparation, protective coatings, and specialty finishes for remodeling, renovations, life safety upgrades, and maintenance needs. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs.
Renewing RFP 24-551 will enhance operational flexibility and responsiveness to painting needs across schools, centers, and administrative buildings. Work will be assigned on an as-needed basis and managed through task orders issued by the Facilities Maintenance Department and E-SPLOST program staff.
This recommendation is for the second of four (#2 of 4) one (1) year contract renewal options and continues the award of services as originally approved by the Board. The contract is renewable annually through 2029, subject to satisfactory performance and available funding.
Financial impact: The total contract for painting services not to exceed an amount of $2,500,000 will be allocated across various General Fund and E-SPLOST cost codes. (100.2600.543013.00011.7520.9990.8013.040.0000)
Board Policy DJE IV(C) 2 - Level of Approval for Non-Capital Projects requires Board approval for any vendor or group of vendors whose combined expenditures exceed $100,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Keith Ball, Executive Director of Capital Improvement & Facilities Maintenance, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
RFP 24-551 Painting Services
Contract Renewal #2 of 4
Scope:
RFP 24-551 Painting Services ~ A & D Painting Services, Inc.,
Intercontinental Commercial Services, Inc., Ideas Painting, LLC,
Brad Construction Company II, LLC ~– to provide contracted painting
services district-wide, on an as needed basis as specified in the solicitation
documents.
Contract/Renewal Term:
The DeKalb Board of Education (“the Board”) approved the award of the
contract for an initial one (1) year term on February 12, 2024, for a Not to
Exceed amount of $2,500,000, with four (4), one (1) year options to renew
through 2029, subject to Board approval on a year-to-year basis.
This current agenda item seeks Board approval for:
1. The second of four (#2 of 4) one (1) year contract renewal
options through March 2027.
Approval of this request maintains the established pool of pre-qualified
painting contractors available to perform services on an as-needed basis
across the District. Services are utilized by both the Facilities Maintenance
Department and the E-SPLOST Capital Improvement Program to
support school improvements, renovations, repairs, and general upkeep.