Agenda Item
iii. Contract Renewal ~ RFP 24-551 Painting Services ~ A & D Painting Services, Inc., Intercontinental Commercial Services, Inc., Ideas Painting, LLC, Brad Construction Company II, LLC. (Renewal # 2 of 4) (Not to Exceed $2,500,000)
Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education approve the second of (2 of 4) contract renewals for RFP 24-551 painting services in the amount not to exceed $2,500,000 to:
A & D Painting, Inc.
Intercontinental Commercial Services, Inc.
Ideas Painting LLC
Brad Construction Company II, LLC
Why: This request is for contract renewal to provide district wide painting services on an as-needed basis, for Facilities Maintenance and E-SPLOST Capital Improvement projects. It ensures schools and facilities remain safe, clean, and welcoming environments in a timely and cost-effective manner. These services are critical to the success of facility modernization and routine upkeep district wide.
Details: On February 12, 2024, the Board approved the contract award of RFP 24-551 Painting Services to A & D Painting Services, Inc., Intercontinental Commercial Services, Inc., Ideas Painting, LLC, Brad Construction Company II, LLC.
Painting contractors provide interior and exterior painting services including surface preparation, protective coatings, and specialty finishes for remodeling, renovations, life safety upgrades, and maintenance needs. The contract enables the District to schedule work efficiently and reduce delays in response to both preventive and emergency work order needs.
Renewing RFP 24-551 will enhance operational flexibility and responsiveness to painting needs across schools, centers, and administrative buildings. Work will be assigned on an as-needed basis and managed through task orders issued by the Facilities Maintenance Department and E-SPLOST program staff.
This recommendation is for the second of four (#2 of 4) one (1) year contract renewal options and continues the award of services as originally approved by the Board. The contract is renewable annually through 2029, subject to satisfactory performance and available funding.
Financial impact: The total contract for painting services not to exceed an amount of $2,500,000 will be allocated across various General Fund and E-SPLOST cost codes. (100.2600.543013.00011.7520.9990.8013.040.0000)
Board Policy DJE IV(C) 2 - Level of Approval for Non-Capital Projects requires Board approval for any vendor or group of vendors whose combined expenditures exceed $100,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.975.5924
Mr. Keith Ball, Executive Director of Capital Improvement & Facilities Maintenance, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Outlook
Re: Board Agenda Item - RFP 24-551 Painting Services - Contract Renewal and Ratification
From Darlene Hughes (Dept-Plant Services) <darlene_hughes@dekalbschoolsga.org>
Date Mon 7/21/2025 11:51 AM
To Imani Redd (Legal Services) <Imani_Redd@dekalbschoolsga.org>; Luis Montanez (Dept-Plant Services)
<Luis_Montanez@dekalbschoolsga.org>; Weyman Christopher (Division Of Finance)
<Weyman_F_Christopher@dekalbschoolsga.org>
Cc Sierra McGhee-Adams (Division Of Finance) <Sierra_McGhee-Adams@dekalbschoolsga.org>; Belinda Quillet
(Supply Teachers) <belinda_quillet@dekalbschoolsga.org>
Good Morning!
I submitted the Legal Review request last week; I did not want to hold it for the missing
contract.
I did note this in the Legal Review request email. Thank you!
Thank you,
Darlene
Darlene Y. Hughes, Esq., MBA, MAFM, MHRM
Board Management & OPS Communication Manager II
Department of Operations
1708 Montreal Rd.
Tucker, Ga 30083
678-676-1447 (o)
E-mail: darlene_hughes@dekalbschoolsga.org
CONFIDENTIALITY NOTICE: This email and all attachments contain information from Dekalb County School District and are
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From: Imani Redd (Legal Services) <Imani_Redd@dekalbschoolsga.org>
Sent: Monday, July 21, 2025 11:39 AM
To: Luis Montanez (Dept-Plant Services) <Luis_Montanez@dekalbschoolsga.org>; Weyman Christopher (Division
Of Finance) <Weyman_F_Christopher@dekalbschoolsga.org>
Cc: Sierra McGhee-Adams (Division Of Finance) <Sierra_McGhee-Adams@dekalbschoolsga.org>; Darlene Hughes
(Dept-Plant Services) <darlene_hughes@dekalbschoolsga.org>; Belinda Quillet (Supply Teachers)
<belinda_quillet@dekalbschoolsga.org>
Subject: Re: Board Agenda Item - RFP 24-551 Painting Services - Contract Renewal and Ratification
Good Morning,
I hope this message finds you well. Thank you for your phone call earlier. As discussed, please proceed
with the Board Agenda Item. I was able to locate the vendor’s signature on the agreement from April of
last year; however, I was unable to find a fully executed version that includes the Superintendent’s
signature.
To resolve this administrative oversight, I will contact the Superintendent’s office and work with
someone from Operations to obtain the necessary countersignature. Once we have a fully signed copy
of the agreement, we will notify you promptly.
Warm Regards,
Imani Redd, Esq.
Legal Counsel, Contracts Administration
Office of Legal Affairs
DeKalb County School District
1701 Mountain Industrial Blvd.
Stone Mountain, GA 30083
678.676.0139 (Direct)
404.245.2879 (Cell)
imani_redd@dekalbschoolsga.org
Confidentiality Notice: This message is intended exclusively for the individual or entity to which
it is addressed and may contain information that is privileged, confidential, and exempt from
disclosure under applicable law. If you are not the named addressee, you are not authorized to
read, print, retain, copy, view or disseminate this message or any part of it. If you have received
this message in error, please notify the sender immediately and delete all copies of the
message.
From: Luis Montanez (Dept-Plant Services) <Luis_Montanez@dekalbschoolsga.org>
Sent: Monday, July 21, 2025 7:45 AM
To: Imani Redd (Legal Services) <Imani_Redd@dekalbschoolsga.org>; Weyman Christopher (Division Of Finance)
<Weyman_F_Christopher@dekalbschoolsga.org>
Cc: Sierra McGhee-Adams (Division Of Finance) <Sierra_McGhee-Adams@dekalbschoolsga.org>; Darlene Hughes
(Dept-Plant Services) <darlene_hughes@dekalbschoolsga.org>
Subject: Re: Board Agenda Item - RFP 24-551 Painting Services - Contract Renewal and Ratification
Thanks for the update Ms. Reed,
Do you have an estimated time for when I may get a copy of this executed contract? We need it for legal
approval prior to presenting as an August board Agenda item.
Luis A. Montanez
Facility Manager III - Operational Zone 3
DeKalb County School District
Operational Bldg.
1780 Montreal Rd.
Tucker GA 30084
Luis_Montanez@dekalbschoolsga.org
Office: 678.676.1542 Cell: 404.405.3118
Book time to meet with me
From: Imani Redd (Legal Services) <Imani_Redd@dekalbschoolsga.org>
Sent: Friday, July 18, 2025 11:39 AM
To: Weyman Christopher (Division Of Finance) <Weyman_F_Christopher@dekalbschoolsga.org>; Luis Montanez
(Dept-Plant Services) <Luis_Montanez@dekalbschoolsga.org>
Cc: Sierra McGhee-Adams (Division Of Finance) <Sierra_McGhee-Adams@dekalbschoolsga.org>
Subject: Re: Board Agenda Item - RFP 24-551 Painting Services - Contract Renewal and Ratification
Good Morning,
I hope this email finds you well. I’ll follow up with you on this as soon as possible. I wasn’t able to locate
a signed version of the agreement during my initial search, but I’ll conduct a more thorough review and
update you shortly.
Warm Regards,
Imani Redd, Esq.
Legal Counsel, Contracts Administration
Office of Legal Affairs
DeKalb County School District
1701 Mountain Industrial Blvd.
Stone Mountain, GA 30083
678.676.0139 (Direct)
404.245.2879 (Cell)
imani_redd@dekalbschoolsga.org
Confidentiality Notice: This message is intended exclusively for the individual or entity to which
it is addressed and may contain information that is privileged, confidential, and exempt from
disclosure under applicable law. If you are not the named addressee, you are not authorized to
read, print, retain, copy, view or disseminate this message or any part of it. If you have received
this message in error, please notify the sender immediately and delete all copies of the
message.
From: Weyman Christopher (Division Of Finance) <Weyman_F_Christopher@dekalbschoolsga.org>
Sent: Thursday, July 17, 2025 8:16 AM
To: Luis Montanez (Dept-Plant Services) <Luis_Montanez@dekalbschoolsga.org>
Cc: Sierra McGhee-Adams (Division Of Finance) <Sierra_McGhee-Adams@dekalbschoolsga.org>; Imani Redd
(Legal Services) <Imani_Redd@dekalbschoolsga.org>
Subject: Re: Board Agenda Item - RFP 24-551 Painting Services - Contract Renewal and Ratification
Good morning Mr. Montanez,
We do not have a copy of the executed contract. I am copying Ms. Redd who is the contracts administrator for
the district for her assistance. It may simply be a situation where the contract was not scanned in.
If you need anything else, please do not hesitate to reach out.
Thank you,
Fred Christopher, NIGP-CPP, CPPB, CPPO
Procurement Manager III, Non-Capital
Vendor Services
DeKalb County School District
1701 Mountain Industrial Blvd.
Stone Mountain, GA 30083
(o) 678.676.0217
(C )404.990.7112
Weyman_F_Christopher@dekalbschoolsga.org
From: Luis Montanez (Dept-Plant Services) <Luis_Montanez@dekalbschoolsga.org>
Sent: Thursday, July 17, 2025 7:35 AM
To: Weyman Christopher (Division Of Finance) <Weyman_F_Christopher@dekalbschoolsga.org>; Sierra McGhee-
Adams (Division Of Finance) <Sierra_McGhee-Adams@dekalbschoolsga.org>
Subject: Re: Board Agenda Item - RFP 24-551 Painting Services - Contract Renewal and Ratification
Good Morning Sierra and Fred,
May I get assistance with finding the executed contract for "Ideal Paint". I found all the other 3 in
the system except this one.
Thanks in advance for your assistance 😊
Luis A. Montanez
Facility Manager III - Operational Zone 3
DeKalb County School District
Operational Bldg.
1780 Montreal Rd.
Tucker GA 30084
Luis_Montanez@dekalbschoolsga.org
Office: 678.676.1542 Cell: 404.405.3118
Image Book time to meet with me